An acknowledgement letter serves as a formal confirmation that you have received something, whether it’s a document, payment, application, or donation. It’s a crucial tool for maintaining clear communication and building positive relationships. A well-crafted acknowledgement letter not only confirms receipt but also expresses gratitude and sets the tone for future interactions. This article provides 19 adaptable templates and guidance to help you write effective acknowledgement letters for various scenarios.
The following samples provide a strong foundation for your own letters. Remember to personalize each template to fit the specific situation and relationship with the sender. Focus on expressing sincere appreciation and clearly stating what you are acknowledging. Properly formatting your letter with a professional tone will leave a lasting positive impression.
19 Acknowledgement Letter Samples
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Sample 1: General Acknowledgement
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Recipient Name]
[Recipient Address]
[Recipient City, State, Zip Code]Dear [Recipient Name],
This letter acknowledges receipt of [Item/Document] on [Date]. Thank you for sending it to us.
Sincerely,
[Your Name] -
Sample 2: Acknowledgement of Application
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Applicant Name]
[Applicant Address]
[Applicant City, State, Zip Code]Dear [Applicant Name],
Thank you for your interest in [Company Name]. We have received your application for the [Job Title] position. We are currently reviewing all applications and will contact you if you are selected for an interview.
Sincerely,
[Your Name] -
Sample 3: Acknowledgement of Payment
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Payer Name]
[Payer Address]
[Payer City, State, Zip Code]Dear [Payer Name],
This letter acknowledges receipt of your payment of [Amount] for [Invoice Number/Description]. Thank you for your prompt payment.
Sincerely,
[Your Name] -
Sample 4: Acknowledgement of Donation
[Your Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Donor Name]
[Donor Address]
[Donor City, State, Zip Code]Dear [Donor Name],
On behalf of [Your Organization Name], thank you for your generous donation of [Amount/Item]. Your contribution will help us [Explain how the donation will be used]. We are deeply grateful for your support.
Sincerely,
[Your Name] -
Sample 5: Acknowledgement of Order
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Customer Name]
[Customer Address]
[Customer City, State, Zip Code]Dear [Customer Name],
This email acknowledges receipt of your order ([Order Number]) placed on [Date]. Your order is currently being processed and will ship within [Number] business days. You will receive a shipping confirmation email with tracking information once your order ships.
Sincerely,
[Your Name] -
Sample 6: Acknowledgement of Resume
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Applicant Name]
[Applicant Address]
[Applicant City, State, Zip Code]Dear [Applicant Name],
Thank you for submitting your resume for the [Job Title] position at [Company Name]. We have received your application and will review it carefully. Due to the high volume of applications, only those candidates selected for an interview will be contacted.
Sincerely,
[Your Name] -
Sample 7: Acknowledgement of Complaint
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Customer Name]
[Customer Address]
[Customer City, State, Zip Code]Dear [Customer Name],
We are writing to acknowledge receipt of your complaint regarding [Subject of Complaint]. We appreciate you bringing this matter to our attention. We are currently investigating the issue and will contact you with a resolution as soon as possible.
Sincerely,
[Your Name] -
Sample 8: Acknowledgement of Scholarship Application
[Scholarship Committee Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Applicant Name]
[Applicant Address]
[Applicant City, State, Zip Code]Dear [Applicant Name],
This letter acknowledges receipt of your application for the [Scholarship Name] scholarship. The scholarship committee will review your application carefully. We will notify all applicants of their status by [Date].
Sincerely,
[Your Name] -
Sample 9: Acknowledgement of Contract
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Recipient Name]
[Recipient Address]
[Recipient City, State, Zip Code]Dear [Recipient Name],
This letter acknowledges receipt of the signed contract for [Project/Service], effective [Date]. We are excited to begin working with you.
Sincerely,
[Your Name] -
Sample 10: Acknowledgement of Feedback
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Customer Name]
[Customer Address]
[Customer City, State, Zip Code]Dear [Customer Name],
Thank you for providing us with your valuable feedback on [Product/Service]. We appreciate your insights and will use them to improve our offerings. Your opinion is important to us.
Sincerely,
[Your Name] -
Sample 11: Acknowledgement of Referral
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Referrer Name]
[Referrer Address]
[Referrer City, State, Zip Code]Dear [Referrer Name],
Thank you for referring [Referred Name] to [Company Name] for the [Job Title] position. We appreciate your trust in our company and your help in finding talented candidates. We will be in touch with the referred candidate and will let you know the outcome of the interview process.
Sincerely,
[Your Name] -
Sample 12: Acknowledgement of Manuscript Submission
[Journal/Publisher Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Author Name]
[Author Address]
[Author City, State, Zip Code]Dear [Author Name],
We are writing to acknowledge receipt of your manuscript, titled “[Manuscript Title],” submitted to [Journal/Publisher Name]. Thank you for considering us for publication. Your submission is currently under review. We will notify you of our decision within [Timeframe].
Sincerely,
[Your Name] -
Sample 13: Acknowledgement of Request
[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Requester Name]
[Requester Address]
[Requester City, State, Zip Code]Dear [Requester Name],
This letter acknowledges receipt of your request for [Specific Request]. We are currently processing your request and will respond to you as soon as possible. Thank you for your patience.
Sincerely,
[Your Name] -
Sample 14: Acknowledgement of Legal Document
[Your Law Firm Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Sender Name]
[Sender Address]
[Sender City, State, Zip Code]Dear [Sender Name],
This letter confirms that we have received the legal document(s) pertaining to [Case/Matter], specifically [Document Names]. We will review the documents carefully and be in touch with you shortly.
Sincerely,
[Your Name] -
Sample 15: Acknowledgement of Gift
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Giver Name]
[Giver Address]
[Giver City, State, Zip Code]Dear [Giver Name],
Thank you so much for the wonderful gift! I received it on [Date] and I absolutely love [Gift Description]. Your thoughtfulness is greatly appreciated.
Sincerely,
[Your Name] -
Sample 16: Acknowledgement of Partnership Proposal
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Partner Company Name]
[Partner Company Address]
[Partner Company City, State, Zip Code]Dear [Contact Person Name],
We acknowledge receipt of your partnership proposal outlining potential collaboration on [Project/Area of Collaboration]. We appreciate you considering us as a partner. Our team will review your proposal and we will be in touch within [Timeframe] to discuss further.
Sincerely,
[Your Name] -
Sample 17: Acknowledgement of Survey Completion
[Your Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Survey Participant Name]
[Survey Participant Address]
[Survey Participant City, State, Zip Code]Dear [Survey Participant Name],
Thank you for taking the time to complete our survey on [Survey Topic]. Your feedback is valuable and will help us [Explain how feedback will be used]. We appreciate your participation.
Sincerely,
[Your Name] -
Sample 18: Acknowledgement of Volunteer Application
[Your Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Volunteer Name]
[Volunteer Address]
[Volunteer City, State, Zip Code]Dear [Volunteer Name],
Thank you for your interest in volunteering with [Your Organization Name]. We have received your volunteer application. We will review your application and contact you soon to discuss potential volunteer opportunities. We appreciate your desire to help!
Sincerely,
[Your Name] -
Sample 19: Acknowledgement of Inquiry
[Your Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date][Inquirer Name]
[Inquirer Address]
[Inquirer City, State, Zip Code]Dear [Inquirer Name],
Thank you for your inquiry regarding [Topic of Inquiry]. We appreciate your interest in [Your Company Name/Organization]. We will forward your inquiry to the appropriate department and someone will be in touch with you within [Timeframe].
Sincerely,
[Your Name]
Writing an effective acknowledgement letter is crucial for maintaining positive relationships and ensuring clear communication. These 19 samples provide a solid foundation for crafting your own personalized letters. Remember to tailor each template to the specific situation, expressing sincere gratitude and clearly stating what you’re acknowledging. By using these templates as a guide, you can create professional and impactful acknowledgement letters that leave a positive impression.
