Resigning from a job is a significant step. When submitting your resignation, an email is often the quickest and most efficient method. A well-crafted email resignation letter ensures a professional departure and helps maintain positive relationships with your current employer. This guide provides insights and numerous sample letters to help you create the perfect resignation email.
Key elements of an effective email resignation letter include clearly stating your intention to resign, specifying your last day of employment, expressing gratitude for the opportunities you’ve had, and offering your assistance during the transition period. While maintaining a professional tone, it’s also important to be concise and avoid unnecessary details about your reasons for leaving unless you feel comfortable sharing them. Focus on the positive aspects of your experience and express your appreciation for the team and company.
Before sending your resignation email, review it carefully for any errors in grammar and spelling. It is also important to inform your direct supervisor of your intentions prior to sending out the email. Consider the timing of your email; sending it during regular business hours is usually preferable. Keep a copy of the email for your records. Remember, a respectful and professional resignation can leave a lasting positive impression.
Remember that providing ample notice, usually two weeks, is a standard professional courtesy. If you are in a critical role, consider offering a longer notice period if possible. Furthermore, it’s important to remain professional and dedicated to your responsibilities during your remaining time with the company. This will reflect positively on your work ethic and character. Maintaining open communication with your manager and colleagues during the transition is key to ensuring a smooth handover of your duties.
24 Email Resignation Letter Samples
Sample 1: Simple and Direct
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work here. I wish you and the company all the best.
Sincerely,
[Your Name]
Sample 2: With Gratitude
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am grateful for the opportunities I have been given during my time here. Thank you for your support and guidance.
Sincerely,
[Your Name]
Sample 3: Offering Assistance
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to formally notify you that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day].
I am happy to assist with the transition process in any way I can. Please let me know if there is anything I can do to help.
Sincerely,
[Your Name]
Sample 4: More Detailed Gratitude
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I have genuinely enjoyed my time at [Company Name] and appreciate the opportunities I’ve had to develop my skills. Thank you for your leadership and support.
Sincerely,
[Your Name]
Sample 5: Professional and Concise
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this as formal notification that I am resigning from my position as [Your Position], effective [Your Last Day].
Thank you for the opportunity to work at [Company Name]. I wish you all the best.
Sincerely,
[Your Name]
Sample 6: Emphasizing Positive Experience
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from the [Your Position] position, with my last day of employment being [Your Last Day].
I’ve truly valued my experience at [Company Name] and appreciate the opportunities I’ve been given to grow professionally.
Sincerely,
[Your Name]
Sample 7: Offering Extended Assistance (If Possible)
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to formally notify you of my decision to resign from my role as [Your Position], effective [Your Last Day]. While my official last day will be [Your Last Day], I am open to discussing a slightly extended transition period if needed to ensure a smooth handover.
I am grateful for the experiences and opportunities I’ve had at [Company Name].
Sincerely,
[Your Name]
Sample 8: Addressing a new Opportunity
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I have accepted a new opportunity that aligns with my long-term career goals.
Thank you for the experience and support I received during my time here. I am willing to assist in the transition process.
Sincerely,
[Your Name]
Sample 9: Resignation Due to Relocation
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. This decision is due to a family relocation.
I have enjoyed my time at [Company Name] and I appreciate the opportunities I’ve had. I will do my best to ensure a smooth handover before my departure.
Sincerely,
[Your Name]
Sample 10: Resignation with Regret
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day]. I am submitting this resignation with regret as I have truly enjoyed my time at [Company Name].
Thank you for the support and opportunities I have received during my time here. I am happy to assist with the transition.
Sincerely,
[Your Name]
Sample 11: Resignation from Senior Position
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to formally notify you that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day]. I am committed to ensuring a smooth handover of my responsibilities.
I appreciate the opportunity to have served in this role and I wish you and the company the best in the future.
Sincerely,
[Your Name]
Sample 12: Resignation Following a Specific Period of Employment
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. After [Number] years with the company, I have decided to pursue other opportunities.
I am grateful for the experiences and growth I have achieved during my time here. I am happy to assist with the transition.
Sincerely,
[Your Name]
Sample 13: Resignation due to Health Reasons
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. This decision is due to health reasons that require me to focus on my well-being.
I appreciate the support I’ve received during my time here. I wish you and the company continued success.
Sincerely,
[Your Name]
Sample 14: Resignation From Part-Time Position
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my part-time position as [Your Position] with [Company Name], effective [Your Last Day].
Thank you for the opportunity to have worked here. I have valued the experience and I wish you all the best.
Sincerely,
[Your Name]
Sample 15: Resignation Focusing on Skills Developed
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], with my last day being [Your Last Day].
I am grateful for the opportunity to have developed my skills in [Specific Skill 1] and [Specific Skill 2] during my time here. Thank you for your guidance.
Sincerely,
[Your Name]
Sample 16: Resignation Offering Remote Assistance After Departure
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email serves as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day]. Depending on the needs of the team, I might be available for limited remote assistance during the initial transition period.
Thank you for the valuable experiences I’ve gained here.
Sincerely,
[Your Name]
Sample 17: Resignation from Contract Position
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my contract position as [Your Position] at [Company Name], effective [Your Last Day]. My contract will be expiring on this date, and I will not be renewing it.
Thank you for the opportunity to work on this project, and I wish the team success in the future.
Sincerely,
[Your Name]
Sample 18: Resignation with Recommendation
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am grateful for the experiences I have gained and will be happy to provide a recommendation if needed.
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Name]
Sample 19: Resignation from Intern Position
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to formally notify you that I am resigning from my intern position with [Company Name], effective [Your Last Day].
Thank you for the internship opportunity, I learned a lot during my time here.
Sincerely,
[Your Name]
Sample 20: Resignation – Project Completion
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. Now that the [Project Name] is completed, I will be moving to new endeavors.
I am happy I was part of the team and wish the company success in the future.
Sincerely,
[Your Name]
Sample 21: Addressing Specific Task Handover (Example)
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position], effective [Your Last Day]. I am already working on documenting the current status of [Specific Task/Project] and will ensure [Colleague’s Name] is fully briefed before my departure.
Thank you for the opportunities I’ve had at [Company Name].
Sincerely,
[Your Name]
Sample 22: Acknowledging Team & Culture
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day]. I will miss working with the team and have greatly appreciated the positive company culture.
I’m happy to help with the transition in any way I can.
Sincerely,
[Your Name]
Sample 23: Requesting a Final Paycheck and Documents
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
This email is to formally notify you of my resignation from my role as [Your Position], with my last day being [Your Last Day]. Could you please let me know the procedure for receiving my final paycheck and any necessary documents, such as my W-2 form?
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
Sample 24: Expressing Excitement for the Future
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. I’m excited about the next chapter in my career and grateful for the experience I’ve gained here.
I’m happy to assist in any way possible during the transition.
Sincerely,
[Your Name]
Conclusion
Crafting a professional and courteous email resignation letter is crucial for maintaining positive relationships with your former employer. By clearly stating your intention to resign, providing sufficient notice, expressing gratitude, and offering assistance, you can ensure a smooth and respectful departure. Choose a sample that best fits your circumstances and adapt it to your specific needs. Remember to proofread your email carefully before sending it.
