Securing strong recommendation letters is crucial for college admissions, job applications, and scholarship opportunities. But asking for a letter can feel daunting. The key is to approach potential recommenders strategically, providing them with ample time and the information they need to write a compelling and personalized endorsement. A well-crafted request demonstrates your professionalism and increases the likelihood of receiving a positive and impactful letter.
This guide offers several sample request letters tailored to different situations, along with valuable tips to help you navigate the process. We cover everything from identifying the right recommenders to providing them with necessary documents and deadlines. By following these guidelines, you can significantly improve your chances of receiving glowing recommendations that will strengthen your application.
Remember to always express your gratitude and provide your recommenders with plenty of advance notice. The more information you give them about your goals, accomplishments, and the specific requirements of the application, the better equipped they will be to write a letter that accurately reflects your strengths and potential. Consider sending a thank-you note after the letter has been submitted.
Choose a recommender who knows you well and can speak to your abilities and character. Ideally, this person should have direct experience working with you, either in an academic or professional setting. A generic letter from a well-known figure is less valuable than a personalized letter from someone who can provide specific examples of your strengths and contributions. Don’t be afraid to follow up politely to ensure they have submitted the letter before the deadline.
Sample Request Letters for Recommendation
Sample 1: Requesting a Recommendation from a Professor
Subject: Letter of Recommendation Request – [Your Name] – [Course Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well.
I am writing to request a letter of recommendation in support of my application to the [Program Name] at [University Name]. I am applying for [Degree Type] in [Major] program. I thoroughly enjoyed your [Course Name] class during the [Semester/Year] and learned a great deal about [Specific Topic]. Your insights into [Specific Topic] truly inspired me to pursue further study in this field.
The application deadline is [Date]. I have attached my resume, a copy of my transcript, and a draft of my personal statement for your review. Please let me know if you are able to write a letter of recommendation for me. I would be happy to provide you with any additional information you may need.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 2: Requesting a Recommendation from a Supervisor/Manager
Subject: Recommendation Request – [Your Name] – [Position Applied For]
Dear [Supervisor/Manager’s Last Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for my application for the [Position Applied For] position at [Company Name]. As you know, I worked under your supervision as a [Your Position] from [Start Date] to [End Date]. During my time at [Company Name], I consistently exceeded expectations in [Specific Task/Responsibility] and demonstrated strong [Specific Skill] skills. I am confident that my experience and skills align well with the requirements of this new role.
The application deadline is [Date]. I have attached my resume and a description of the [Position Applied For] position for your reference. Please let me know if you are able to write a letter of recommendation for me. I am also happy to discuss my experiences at [Company Name] in more detail.
Thank you for your time and support.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 3: Recommendation for Scholarship
Subject: Scholarship Recommendation Request – [Your Name]
Dear [Recommender Name],
I hope you are doing well.
I am writing to ask if you would be willing to write a letter of recommendation in support of my application for the [Scholarship Name] scholarship. This scholarship would significantly help me in pursuing my education at [University/College Name]. Your insights and support have always been invaluable to me.
The deadline for submitting the recommendation is [Date]. I have attached my personal statement, resume, and the scholarship guidelines for your review. Please let me know if you are able to provide a letter, and if there is any further information I can provide. Thank you so much for your consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 4: Recommendation for Internship
Subject: Internship Recommendation Request – [Your Name]
Dear [Recommender Name],
I hope this email finds you in good health.
I am reaching out to request a letter of recommendation for an internship at [Company Name] in the [Department] department. This internship is crucial for gaining hands-on experience in my field of study. Your guidance and feedback have been incredibly helpful in my academic journey.
The application deadline is [Date], and the recommendation letter is an important part of it. I have included my cover letter, resume, and the internship description for your reference. Please let me know if you are able to support my application, and if you require any additional materials. I greatly appreciate your time and assistance.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 5: Request from Former Employee for New Job
Subject: Recommendation Request – [Your Name] – Job Application
Dear [Former Manager’s Name],
I hope this message finds you well.
I am writing to request a letter of recommendation for a job application at [New Company Name] for the position of [Job Title]. During my time working at [Former Company Name], I always appreciated your mentorship and support, which played a significant role in my professional development.
The deadline for the recommendation is [Date]. I have attached my updated resume and the job description for your review. Please let me know if you are willing to assist and if there’s anything else you need. Thank you so much for your time and help.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 6: Request for Graduate School Recommendation
Subject: Graduate School Recommendation – [Your Name]
Dear [Professor Name],
I hope this email finds you well.
I am applying to graduate school at [University Name] to pursue a master’s degree in [Field of Study], and I would be honored if you could write a letter of recommendation on my behalf. Your classes on [Relevant Subject] were among the most impactful during my undergraduate studies.
The application is due by [Date]. I have attached my transcripts, resume, and a statement of purpose for your reference. Please let me know if you are available to write a letter and what additional information might be helpful. I appreciate your consideration and guidance.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 7: Request from Volunteer for Community Service Award
Subject: Recommendation for Community Service Award – [Your Name]
Dear [Supervisor Name],
I hope this email finds you well.
I am applying for the [Award Name] to recognize volunteers in our community, and I would be honored if you could provide a letter of recommendation based on my contributions during my volunteer work at [Organization Name]. I have greatly valued my time volunteering there.
The deadline for submissions is [Date]. I have attached a summary of my volunteer activities, including the hours worked and responsibilities held. Please let me know if you are able to support my nomination and if there is any other information I should provide. Your support would be greatly appreciated.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Sample 8: Request for Board Membership Recommendation
Subject: Recommendation Request – Board Membership Application
Dear [Recommender Name],
I hope this message finds you in good health.
I am applying for a position on the Board of Directors at [Organization Name], and I would be grateful if you would consider writing a letter of recommendation in support of my application. Given your extensive experience with [Area of Expertise], I believe your insights would be invaluable to the selection committee.
The deadline for submitting the recommendation is [Date]. I have attached my application materials, including a statement of interest and a brief bio. Please let me know if you are available to help and what additional information you might need. Thank you so much for considering my request.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
Conclusion
Requesting a recommendation letter doesn’t have to be a stressful experience. By carefully choosing your recommenders, providing them with ample information and time, and expressing your gratitude, you can significantly increase your chances of receiving a strong and supportive letter that will enhance your applications. Remember to always proofread your requests and follow up politely. Good luck!
