Requesting strong recommendation letters is crucial for applications. Thoughtful planning and respectful communication are key. Start early!
Identify individuals familiar with your skills and work. Provide them ample time, usually several weeks, to draft compelling letters. Explain what application you are using them for.
Offer a resume or CV, transcript, and a personal statement (if available). These resources will assist the recommender in writing effectively. Include specific accomplishments.
Express gratitude for their time and effort, regardless of their decision. A thank you note shows professionalism and strengthens the relationship. Follow up gently.
Sample Recommendation Request Letters
Sample Letter 1: From Student to Professor
Subject: Recommendation Request – [Your Name] – [Application Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well. I am writing to respectfully request a letter of recommendation from you in support of my application to the [Program Name] at [University Name]. The deadline for submission is [Date].
I thoroughly enjoyed your [Course Name] class during [Semester/Year] and learned a great deal from your lectures on [Specific Topic]. I believe my performance in the course, particularly on the [Assignment/Project], demonstrates my ability to [Relevant Skill].
I have attached my resume and personal statement for your review. Please let me know if you are able to write a letter for me by [Date – Allow a week]. I understand your time is valuable, and I appreciate your consideration.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Sample Letter 2: From Employee to Manager
Subject: Recommendation Request – [Your Name]
Dear [Manager’s Name],
I hope this email finds you in good health. I am reaching out to request a letter of recommendation in support of my application for the [Job Title] position at [Company Name]. The application deadline is [Date].
During my time at [Company Name], I had the opportunity to work under your leadership on various projects, including [Project 1] and [Project 2]. I believe my contributions to [Specific accomplishment] significantly benefited the team. You witnessed my [Specific skill].
I have attached my resume and the job description for your reference. Would you be willing to write a letter of recommendation highlighting my skills and experience for this position? Please let me know by [Date – Allow a week] if this is something you’re able to do.
Thank you for your guidance and support during my employment here.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Sample Letter 3: Request to a Mentor
Subject: Recommendation Request – [Your Name]
Dear [Mentor’s Name],
I hope this email finds you well. I am writing to ask if you would be willing to provide a letter of recommendation for my application to [Opportunity – e.g., a fellowship, scholarship, volunteer position] at [Organization Name]. The deadline for the letter is [Date].
Your mentorship has been invaluable to me, particularly in developing my skills in [Specific skill 1] and [Specific skill 2]. I believe your insights into my strengths and potential would be extremely helpful in my application.
I have attached my resume/CV and a brief statement outlining my goals for [Opportunity]. Please let me know if you are able to write a letter of support by [Date – Allow a week].
Thank you for your continued guidance and support.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Sample Letter 4: From Colleague to Colleague (Professional Reference)
Subject: Recommendation Request – [Your Name]
Dear [Colleague’s Name],
I hope this email finds you well. I am applying for the position of [Job Title] at [Company Name] and would greatly appreciate it if you would consider writing a letter of recommendation for me. The deadline is [Date].
Having worked alongside you on [Project Name] at [Company Name], I believe you have a good understanding of my abilities in [Skill 1], [Skill 2] and my approach to teamwork. Your observations on my [Specific accomplishment] would be particularly valuable.
I have attached my resume and the job description for your review. Please let me know by [Date – Allow a week] if you are able to assist me with this request.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Sample Letter 5: Request After Informal Conversation
Subject: Recommendation Request – [Your Name] – [Specific application]
Dear [Professor/Manager/Contact’s Name],
I hope this email finds you well. Following our conversation on [Date] regarding my application to [Specific application, e.g., the Masters program in Computer Science at X University], I’m writing to formally request a letter of recommendation from you. The deadline for submission is [Date].
As we discussed, your insights into my work on [Project Name or specific area] would be incredibly valuable to the application committee. You have a strong understanding of my abilities in [Skill 1] and [Skill 2], which are particularly relevant to this program/position.
I’ve attached my resume, a draft of my personal statement, and the program/job description for your reference. Please let me know by [Date – Allow a week] if you feel you can confidently write a strong letter on my behalf.
Thank you again for your time and advice during our conversation.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Key Takeaways: When requesting recommendation letters, remember to be polite, provide ample information, and allow your recommender enough time. A well-crafted request significantly increases your chances of receiving a strong, supportive letter. Showing appreciation is vital in maintaining positive relationships.
