In many situations, you may find yourself needing to request results – whether it’s medical test results, application status updates, or feedback on a project. Knowing how to write a clear, concise, and professional request is crucial for obtaining the information you need efficiently. These sample letters are designed to provide you with templates that can be adapted to fit various scenarios. Remember to always tailor the letters to your specific situation, including relevant details and maintaining a polite and respectful tone.
This guide provides 22 different sample letters for requesting results. We’ve covered various scenarios including requesting medical results, job application updates, exam scores, and more. Each example is structured to be easily adaptable to your unique circumstance. Pay close attention to the tone and specific information requested in each example, and customize accordingly for the best results.
Sample Letters for Requesting Results
Subject: Request for Medical Test Results – [Your Name] – [Date of Test]
Dear Dr. [Doctor’s Last Name],
I am writing to request the results of the medical tests I underwent on [Date of Test] at your clinic. My name is [Your Name] and my date of birth is [Your Date of Birth].
Could you please send the results to [Your Preferred Method – e.g., my email address at [Your Email Address], or by mail to [Your Mailing Address]].
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
[Your Phone Number]
Subject: Following Up on Job Application – [Job Title] – [Your Name]
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application]. I am very interested in this opportunity and believe my skills and experience align well with the requirements outlined in the job description.
Could you please provide an update on the status of my application?
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Subject: Request for Exam Results – [Exam Name] – [Your Name]
Dear [Professor/Instructor Name],
I am writing to inquire about the results of the [Exam Name] exam that I took on [Date of Exam]. My name is [Your Name] and my student ID is [Your Student ID].
Could you please let me know when the results will be available and how I can access them?
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Student ID]
Subject: Request for Feedback on [Project Name]
Dear [Recipient Name],
I am writing to request feedback on the [Project Name] project, which I completed on [Date of Completion]. Your insights and expertise would be greatly appreciated.
Please let me know if you require any additional information or materials. I’m available to discuss this further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Subject: Request for Survey Results – [Survey Name]
Dear [Recipient Name],
I am writing to request access to the results of the [Survey Name] survey. I am particularly interested in [Specific data point or aspect of the survey].
Please let me know how I can obtain these results. Thank you for your assistance.
Sincerely,
[Your Name]
Subject: Claim Status Inquiry – [Claim Number]
Dear [Insurance Company/Relevant Department],
I am writing to inquire about the status of my claim, number [Claim Number], which I filed on [Date Claim Filed] regarding [Brief Description of Claim].
Could you please provide an update on the progress of my claim and an estimated timeframe for resolution?
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
[Policy Number]
[Phone Number]
Subject: Inquiry Regarding Grant Application – [Your Name/Organization Name]
Dear [Granting Organization Contact Person],
I am writing to follow up on my grant application, submitted on [Date of Submission], by [Your Name/Organization Name] for [Brief Description of Project].
I would appreciate an update on the status of my application and the timeframe for the grant selection process.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title]
[Your Organization]
[Contact Information]
Subject: Request for Feedback – [Your Name]
Dear [Supervisor’s Name],
I am writing to request feedback on my performance and contributions to the team/department. I am particularly interested in feedback on [Specific area of interest or project].
I am available for a meeting at your convenience to discuss this further.
Thank you for your time and guidance.
Sincerely,
[Your Name]
[Your Job Title]
Subject: Request for Feedback on Your Recent Experience
Dear [Customer Name],
We value your business and would appreciate your feedback on your recent experience with [Your Company/Product]. Your input helps us improve our services.
Please take a few minutes to complete our short survey at [Link to Survey]. Thank you for your time.
Sincerely,
[Your Company Name]
[Customer Service Department]
Subject: Request for Background Check Results – [Your Name]
Dear [Background Check Company],
I am writing to request a copy of the results of the background check I authorized on [Date of Authorization] with reference number [Reference Number, if applicable]. My name is [Your Full Name] and my date of birth is [Your Date of Birth].
Please send the results to [Your Mailing Address/Preferred Email Address].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Phone Number]
Subject: Request for Sales Performance Results
Dear [Manager’s Name],
I am writing to request my individual sales performance results for [Month, Quarter, or Year]. I need this information for [Reason: personal tracking, performance review, etc.].
Please provide a detailed report showing [Specific data needed: total sales, deals closed, revenue generated, etc.].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Employee ID]
Subject: Request for Marketing Campaign Performance Report – [Campaign Name]
Dear [Marketing Team/Contact Person],
I am writing to request a comprehensive performance report for the [Campaign Name] marketing campaign, which ran from [Start Date] to [End Date].
I would like to see data on [Specific metrics: impressions, click-through rate, conversion rate, ROI, etc.].
Thank you for providing this information.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for Website Analytics Report
Dear [Analytics Team/Contact Person],
I am writing to request a detailed website analytics report for [Website URL] for the period of [Start Date] to [End Date].
Please include data on [Specific metrics: page views, unique visitors, bounce rate, time on site, traffic sources, etc.].
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for Project Completion Report – [Project Name]
Dear [Project Manager/Contact Person],
I am writing to request a final project completion report for [Project Name]. I am interested in seeing the summary of achieved outcomes, budget adherence, and any lessons learned.
Please include any relevant documentation or appendices.
Thank you for compiling this report.
Sincerely,
[Your Name]
[Your Role]
Subject: Request for Training Session Evaluation Results – [Training Name]
Dear [Training Department/Contact Person],
I am writing to request the consolidated results of the evaluation surveys collected after the [Training Name] training session, held on [Date of Training].
I would like to review the feedback regarding [Specific areas of interest: trainer performance, content relevance, effectiveness of exercises, etc.].
Thank you for sharing these results.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for Security Audit Report – [System/Department]
Dear [Security Team/Contact Person],
I am writing to request a copy of the security audit report for [System/Department] conducted on [Date of Audit].
Please provide information about the vulnerabilities found, risks assessed, and recommendations for remediation.
Thank you for your assistance with this request.
Sincerely,
[Your Name]
[Your Position]
Subject: Request for Inventory Count Report
Dear [Inventory Manager/Contact Person],
I am writing to request the latest inventory count report as of [Date of Count]. I require this to reconcile my records.
Please include data on all item quantities and discrepancies, if any.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for A/B Test Results – [Test Name/Page]
Dear [Marketing Team/Contact Person],
I am writing to request the final results of the A/B test conducted on [Test Name/Page], which ran from [Start Date] to [End Date].
I am particularly interested in the key metrics: [List Metrics – e.g., Conversion Rate, Click-Through Rate, Bounce Rate]. I’d like to understand which variation performed better and the statistical significance of the results.
Thank you for providing this information.
Sincerely,
[Your Name]
[Your Role]
Subject: Request for Customer Support Ticket Statistics – [Month/Quarter]
Dear [Customer Support Manager/Contact Person],
I am writing to request a report on the customer support ticket statistics for [Month/Quarter]. I need this data to analyze performance and identify areas for improvement.
Please include metrics such as: Total Tickets Received, Average Resolution Time, Customer Satisfaction Score (if applicable), and Ticket Categories (e.g., bugs, feature requests, general inquiries).
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for IT Help Desk Performance Report – [Month/Quarter]
Dear [IT Manager/Contact Person],
I am writing to request a performance report for the IT Help Desk for [Month/Quarter]. I need this information to evaluate the team’s effectiveness and identify any potential bottlenecks.
Please include data on: Number of Tickets Resolved, Average Ticket Resolution Time, First Call Resolution Rate, and User Satisfaction Score.
Thank you for providing this report.
Sincerely,
[Your Name]
[Your Department]
Subject: Request for Code Review Results – [Project Name/Module Name]
Dear [Code Reviewer/Team Lead],
I am writing to request the results of the code review conducted on [Project Name/Module Name], specifically for the code I submitted on [Date of Submission]. Understanding the feedback is crucial for improving my code quality and adherence to best practices.
Please provide details on any issues identified, suggestions for improvements, and whether the code passed the review.
Thank you for your time and feedback.
Sincerely,
[Your Name]
[Your Position]
Subject: Request for Competitive Analysis Report
Dear [Market Research Team/Contact Person],
I am writing to request a copy of the most recent competitive analysis report for [Industry/Specific Competitors]. This information is essential for developing our strategic initiatives and staying ahead in the market.
Please include data on: Market Share, Pricing Strategies, Product Features, and Marketing Campaigns of key competitors.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Department]
Conclusion
These sample letters provide a solid foundation for requesting results in various professional and personal contexts. Remember to adapt these templates to your specific situation, maintaining a professional and courteous tone. Clear communication of your needs and a polite request will significantly increase your chances of receiving the information you require promptly and efficiently.
