Crafting the Perfect Recommendation Request Email
Requesting a letter of recommendation via email is common and often more efficient than a face-to-face request. However, it’s crucial to approach it strategically. A well-crafted email increases the likelihood of a positive response and ensures your recommender has all the necessary information to write a compelling letter. Remember to personalize each email, avoid generic greetings, and specify your deadline clearly. Also, expressing gratitude for their time is essential.
Before sending your email, take some time to research the specific requirements of the application or opportunity. Provide your recommender with a detailed context of what you need the letter for. Share your resume, statement of purpose, or any other relevant documents that might help them write a more insightful and impactful recommendation. Think about what strengths you want them to highlight and subtly guide them towards those areas in your email.
To ensure clarity and professionalism, proofread your email meticulously before hitting send. Check for any grammatical errors or typos that could detract from your message. Include a clear subject line that indicates the purpose of the email, such as “Recommendation Request – [Your Name]”. This will help your recommender quickly identify and prioritize your request. Follow up politely if you don’t receive a response within a reasonable timeframe (e.g., one week).
Finally, be mindful of the recommender’s time and effort. Offer to answer any questions they may have and provide any additional information they need. A simple thank you goes a long way in showing your appreciation. After the recommendation is submitted, send another thank-you note to acknowledge their effort and express your gratitude for their support. Maintaining a positive and respectful relationship with your recommenders is crucial for your future endeavors.
10 Sample Email Request Letters of Recommendation
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Sample 1: General Request
Subject: Recommendation Request – [Your Name]
Dear [Recommender’s Name],I hope this email finds you well. I’m applying for [Opportunity Name] and I was hoping you would consider writing a letter of recommendation for me. I thoroughly enjoyed your [Course Name] class and learned a great deal about [Specific topic]. I believe your insights into my [Specific skill/quality] would be invaluable.
The deadline for submission is [Date]. I’ve attached my resume and a brief statement of purpose for your review. Please let me know if this is something you’re able to do.
Thank you for your time and consideration.
Sincerely,
[Your Name] -
Sample 2: Specific Skill Highlight
Subject: Letter of Recommendation Request – [Your Name] – [Application Name]
Dear [Professor’s Name],I trust this email finds you in good health. I am writing to request a letter of recommendation in support of my application for [Application Name]. As you may recall, I had the pleasure of being in your [Course Name] class, where I particularly excelled in [Specific skill, e.g., data analysis]. I feel you are well-positioned to comment on my abilities in this area.
The deadline is [Date]. I have attached my resume and a draft of my personal statement for your convenience. Please let me know if you are able to write a letter.
Best regards,
[Your Name] -
Sample 3: Emphasizing Project Work
Subject: Recommendation Request – [Your Name] – [Job Title] Application
Dear [Manager’s Name],I hope you’re having a productive week. I am writing to request a letter of recommendation for a [Job Title] position at [Company Name]. I remember how valuable your guidance was on the [Project Name] project. I think you could speak to my ability to [Specific Skill].
The deadline is [Date]. My resume and a copy of the job description are attached. Thank you for considering this request.
Sincerely,
[Your Name] -
Sample 4: Request to a Former Teacher
Subject: Recommendation Request – [Your Name] – Graduate Program
Dear [Teacher’s Name],I hope this email finds you well. I’m applying to graduate programs in [Field of Study] and would be honored if you would write a letter of recommendation for me. I greatly enjoyed your [Class Name] course and felt it prepared me for the next level in my studies.
The deadline is [Date]. I have attached my personal statement, CV, and the requirements for the recommendation letters from the programs. I am grateful for your time.
Best regards,
[Your Name] -
Sample 5: Short and Direct
Subject: Recommendation Request – [Your Name]
Dear [Professor’s Name],I’m applying for [Opportunity Name] and would appreciate a letter of recommendation from you. The deadline is [Date]. I’ve attached relevant materials. Let me know if you are able to assist.
Thank you,
[Your Name] -
Sample 6: Reminding of Past Performance
Subject: Letter of Recommendation Request – [Your Name]
Dear [Manager’s Name],I am writing to you today to request a letter of recommendation in support of my application for [Position/Program]. As my former supervisor at [Company Name], I believe you are uniquely positioned to speak to my skills and qualifications.
I’m applying for the [Position/Program], and I remember how helpful you were when I worked on the [Project Name] project.The deadline is [Date], so please let me know if this is something you can accommodate. I’ve attached my resume and a brief overview of the opportunity.
Thank you for your time and consideration.
[Your Name] -
Sample 7: Acknowledging Busy Schedule
Subject: Recommendation Request – [Your Name] – [Opportunity]
Dear [Professor’s Name],I understand you are very busy, but I am writing to request a letter of recommendation for [Opportunity]. Your insights into my understanding of [Specific area] during your [Course Name] class were very helpful.
The deadline for submission is [Date]. I have attached my resume and personal statement for your review.
Thank you for your time, even if you’re unable to write the letter.
Sincerely,
[Your Name] -
Sample 8: Explaining the Importance of the Letter
Subject: Recommendation Request – [Your Name] – [Program Name] Application
Dear [Professor’s Name],I hope you’re doing well. I am contacting you to respectfully request a letter of recommendation in support of my application for the [Program Name] program. Getting this letter is very important to me.
The deadline is [Date]. I have attached my resume, personal statement, and the program requirements to this email.
Thank you so much for considering my request.
Sincerely,
[Your Name] -
Sample 9: Offering to Provide More Information
Subject: Letter of Recommendation Request – [Your Name] – PhD Application
Dear [Professor’s Name],I hope this email finds you well. I am writing to ask if you would be willing to write a letter of recommendation for my application to the PhD program at [University Name]. Your insights into my work on [Project] in your [Course] would be highly valued.
The deadline is [Date]. I’ve attached my CV and a statement of purpose. Please let me know if you require any additional information.
Thank you for your time and consideration.
Best,
[Your Name] -
Sample 10: Expressing Gratitude in Advance
Subject: Request for Recommendation – [Your Name] – [Opportunity]
Dear [Professor’s Name],I am writing to request a letter of recommendation for the [Opportunity]. I am applying for the program to enhance my career path. Thank you for taking the time to consider my request.
The deadline is [Date]. I’ve attached my resume and a brief statement about the opportunity. I would really be grateful to receive your recommendation
Thanks a lot!
[Your Name]
Conclusion: Maximizing Your Recommendation Request Success
Securing strong letters of recommendation is a vital step in many application processes. By following the tips and utilizing the sample emails provided, you can increase your chances of receiving a positive and impactful letter. Remember to personalize each request, provide ample information, and express your sincere gratitude to your recommenders. A thoughtful and well-planned approach will contribute significantly to your overall success.
