Need a quick and easy way to create professional proforma invoices? Look no further! We offer a range of free, downloadable proforma invoice templates in Word format that are fully customizable to your specific business needs. These templates are perfect for providing clients with estimates, quotes, or preliminary bills of sale before a final invoice is issued. Save time and ensure accuracy with our user-friendly templates.
Our proforma invoice templates in Word are designed for maximum flexibility. Easily add your company logo, address, contact information, and specific product or service details. You can also adjust the template to include payment terms, shipping costs, and any other relevant information. These templates are compatible with most versions of Microsoft Word, making them accessible to a wide range of users. Download now and start streamlining your invoicing process!
Stop struggling with creating invoices from scratch. Our free proforma invoice templates in Word are a perfect solution for businesses of all sizes. They offer a professional look and feel while saving you valuable time and effort. Choose from a variety of template styles to find the one that best suits your branding and invoicing requirements. Get started today and create professional, accurate, and presentable proforma invoices in minutes.
21 Proforma Invoice Template Samples
Here are example letter samples for customizing your proforma invoice templates:
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[Your Company Letterhead]
[Date][Client Name]
[Client Address]Subject: Proforma Invoice for [Project/Service]
Dear [Client Name],
Please find attached a proforma invoice for [brief description of goods/services]. This is an estimate and not a final invoice. We look forward to your approval.
Sincerely,
[Your Name] -
[Your Company Logo]
Proforma Invoice No.: [Number]
Date: [Date]To: [Client Name]
[Client Address]Description | Quantity | Unit Price | Total
— | — | — | —
[Item 1] | [Quantity] | [Price] | [Total]
[Item 2] | [Quantity] | [Price] | [Total]
Subtotal: [Subtotal]
VAT: [VAT Amount]
Total: [Total Amount]This is a proforma invoice for estimation purposes only.
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[Company Name]
[Company Address]
[Contact Number]Proforma Invoice
Invoice Number: PI-001
Date: October 26, 2023Bill To:
Client Name
Client AddressDescription | Quantity | Unit Price | Amount
— | — | — | —
Product/Service A | 10 | $10.00 | $100.00
Product/Service B | 5 | $20.00 | $100.00Subtotal: $200.00
Tax (if applicable): $0.00
Total: $200.00This proforma invoice is valid for 30 days.
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[Company Letterhead]
[Date]Proforma Invoice
Invoice Number: PF-2023-001Client:
[Client Company Name]
[Client Address]Item | Description | Quantity | Unit Price | Total
— | — | — | — | —
Item 1 | Description of item 1 | 1 | $50.00 | $50.00
Item 2 | Description of item 2 | 2 | $25.00 | $50.00Subtotal: $100.00
Shipping: $10.00
Total: $110.00This is a proforma invoice, not a final invoice.
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[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Proforma Invoice
Invoice Date: [Date]
Invoice Number: [Number]To:
[Client’s Name]
[Client’s Address]Details | Quantity | Price/Unit | Total
— | — | — | —
Product A | 5 | $20 | $100
Service B | 2 | $50 | $100Subtotal: $200
Sales Tax (if applicable): $0
Total: $200This is a proforma invoice for informational purposes only.
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[Company Name]
[Company Address]
[Phone Number]
[Email Address]Proforma Invoice
Invoice Number: PRO-2023-10-01
Date: October 26, 2023Bill to:
[Client Company Name]
[Client Address]Description | Quantity | Unit Price | Total
— | — | — | —
Product X | 10 | $50.00 | $500.00
Product Y | 5 | $100.00 | $500.00Subtotal: $1,000.00
Shipping: $50.00
Total: $1,050.00This is a proforma invoice, not a formal invoice.
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[Your Company]
[Your Address]
[Your City, State, Zip]Proforma Invoice
Number: #2023-001
Date: October 26, 2023Client:
[Client Name]
[Client Address]
[Client City, State, Zip]Item | Description | Qty | Price | Total
— | — | — | — | —
Item A | Description of Item A | 2 | $75.00 | $150.00
Item B | Description of Item B | 1 | $50.00 | $50.00Subtotal: $200.00
Tax: $10.00
Total: $210.00Valid for 30 days.
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[Your Business Name]
[Your Business Address]
[Your Phone Number]
[Your Email Address]Proforma Invoice
Invoice Number: [PI-0001]
Date: [October 26, 2023]To:
[Client Name]
[Client Address]Item | Description | Quantity | Unit Price | Amount
— | — | — | — | —
Product 1 | Description of product 1 | 1 | $100 | $100
Product 2 | Description of product 2 | 2 | $50 | $100Subtotal: $200
Sales Tax (if applicable): $10
Total: $210This is a proforma invoice. Final invoice will be issued upon payment.
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[Your Name/Company Name]
[Your Address]
[Your Contact Info]Proforma Invoice
Invoice #: [Invoice Number]
Date: [Date]Bill To:
[Client Name]
[Client Address]Item # | Description | Qty | Unit Price | Amount
— | — | — | — | —
1 | Service Provided | 1 | $500.00 | $500.00Subtotal: $500.00
Estimated Tax: $25.00
Total: $525.00This is a proforma invoice, subject to change.
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[Sender’s Company Name]
[Sender’s Address]
[Sender’s Phone Number]
[Sender’s Email]PROFORMA INVOICE
Invoice Number: [Invoice Number]
Date: [Date of Issue]Bill To:
[Customer’s Company Name]
[Customer’s Address]Description | Quantity | Unit Price | Amount
— | — | — | —
Product Name | [Quantity of Product] | [Unit Price of Product] | [Total Amount]Subtotal: [Subtotal Amount]
Shipping & Handling: [Shipping Cost]
Tax (if applicable): [Tax Amount]
Total: [Total Amount]This is a proforma invoice. Prices are subject to change.
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[Your Company Name]
[Your Company Address]
[Your Company Contact Number]
[Your Company Email]Proforma Invoice
Invoice Number: [PI-2023-10-26]
Date: [October 26, 2023]Bill To:
[Customer Company Name]
[Customer Address]Description | Quantity | Unit Price | Amount
— | — | — | —
Consulting Services | 40 hours | $50/hour | $2000.00Subtotal: $2000.00
Tax: $0.00
Total: $2000.00This proforma invoice is valid for 30 days from the date of issue.
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[Your Company]
[Address]
[City, State, Zip]
[Phone]
[Email]Proforma Invoice
Number: 20231026-001
Date: October 26, 2023Bill to:
[Client Name]
[Client Address]
[City, State, Zip]Item | Description | Quantity | Unit Price | Total
—|—|—|—|—
Widget A | Standard Widget A | 100 | $10.00 | $1,000.00Subtotal: $1,000.00
Shipping: $50.00
Total: $1,050.00This is a proforma invoice; a final invoice will be issued upon shipment.
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[Sender’s Information]
[Company Name]
[Address]
[Phone]
[Email]Proforma Invoice
Invoice Number: PI-2023-1026
Date: October 26, 2023To:
[Client Company]
[Client Address]Description | Qty | Unit Price | Total Amount
—|—|—|—
Software License | 1 | $500.00 | $500.00Subtotal: $500.00
Tax: $0.00
Total: $500.00This proforma invoice is valid until November 26, 2023.
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[Your Company Name]
[Your Address]
[Your Phone]
[Your Email]Proforma Invoice
Invoice No.: 2023-PF-001
Date: October 26, 2023Bill To:
[Customer’s Name]
[Customer’s Address]Item | Description | Quantity | Rate | Amount
—|—|—|—|—
Item A | Description of Item A | 10 | $20.00 | $200.00Subtotal: $200.00
Shipping: $25.00
Total: $225.00This is a proforma invoice for estimation purposes only.
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[Your Business]
[Street Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]Proforma Invoice
Invoice #: PRO20231026
Date: October 26, 2023Bill to:
[Client Company Name]
[Client Street Address]
[Client City, State, Zip Code]Item No. | Description | Quantity | Unit Price | Amount
—|—|—|—|—
1 | Premium Consulting Hours | 8 | $150.00 | $1200.00Subtotal: $1200.00
Sales Tax: $0.00
Total: $1200.00Thank you for your business. This is a proforma invoice.
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[Company Logo]
[Company Name]
[Address]
[Phone]
[Email]Proforma Invoice
Invoice Number: PF-20231026-001
Date: October 26, 2023Bill to:
[Customer Name]
[Customer Address]Line Item | Description | Quantity | Unit Price | Total Price
—|—|—|—|—
1 | Advanced Analytics Software – Annual License | 1 | $12,000.00 | $12,000.00Subtotal: $12,000.00
VAT (if applicable): $0.00
Total: $12,000.00This is a proforma invoice for estimation purposes only and is valid for 30 days.
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[Your Business Name]
[Your Address]
[Your City, State, ZIP]
[Your Phone Number]
[Your Email Address]Proforma Invoice
Invoice Number: [PRO231026]
Date: [October 26, 2023]Bill To:
[Client’s Company Name]
[Client’s Address]
[Client’s City, State, ZIP]Item No. | Description | Quantity | Unit Price | Amount
—|—|—|—|—
1 | Web Design Services | 1 | $1,500.00 | $1,500.00Subtotal: $1,500.00
Tax: $0.00
Total: $1,500.00This proforma invoice is valid for 15 days from the issue date.
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[Your Business Name]
[Street Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]Proforma Invoice
Invoice Number: PF2023-001
Date: October 26, 2023Bill To:
[Client Name]
[Client Address]
[Client City, State, ZIP Code]Item No. | Description | Quantity | Unit Price | Amount
—|—|—|—|—
1 | Product ABC | 10 | $100.00 | $1,000.00Subtotal: $1,000.00
Discount (10%): $100.00
Total: $900.00This is a proforma invoice, subject to change based on final order confirmation.
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[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]Proforma Invoice
Invoice Number: PI-2023-1026
Date: October 26, 2023Bill To:
[Client Name]
[Client Address]Description | Quantity | Unit Price | Amount
—|—|—|—
Service XYZ | 1 | $500.00 | $500.00Subtotal: $500.00
Shipping: $25.00
Total: $525.00Payment is due within 30 days of invoice date.
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[Company Name]
[Company Address]
[Contact Information]Proforma Invoice
Invoice Number: PI-0001
Date: October 26, 2023Bill to:
[Client Company Name]
[Client Address]Item Description | Quantity | Unit Price | Total
—|—|—|—
Product A | 10 | $10.00 | $100.00Subtotal: $100.00
Shipping: $15.00
Total: $115.00This is a proforma invoice only and subject to final order confirmation.
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[Your Company Details]
Proforma Invoice
Invoice Number: 20231026-PI-001
Date: October 26, 2023To:
[Customer Details]Item | Description | Quantity | Unit Price | Total Price
—|—|—|—|—
Product Description | Description Here | 1 | $100.00 | $100.00Subtotal: $100.00
Tax: $5.00
Total: $105.00This proforma invoice is valid for 14 days.
Summary
In conclusion, utilizing free proforma invoice templates in Word offers a streamlined and cost-effective solution for generating professional estimates. By leveraging customizable templates and the provided sample letters, businesses can save time, ensure accuracy, and present a polished image to their clients. Download a template today and simplify your invoicing process!
