Need a professional invoice without the hassle? We offer 19 free invoice templates compatible with both Microsoft Excel and Word. These templates are designed to be easily customizable, allowing you to add your company logo, adjust colors, and tailor the layout to your specific branding. Stop spending valuable time creating invoices from scratch; download our free templates and streamline your billing process today. No registration or hidden fees!
Our collection includes a variety of invoice styles to suit different business needs. From simple, minimalist designs to more detailed layouts that include payment terms and shipping information, you’ll find the perfect template for your requirements. These templates are pre-formatted with formulas in Excel and editable text boxes in Word, making it easy to calculate totals, apply discounts, and add tax information. Get paid faster with a professionally designed invoice that reflects your brand’s professionalism.
Sample Invoice Letter Examples (19 Total):
Here are a few examples of covering letters you can adapt for your invoices. Remember to replace the bracketed information with your specific details. Many templates include a pre-formatted notes section where a more concise version of this can be included. We recommend always including a thank you.
Example 1:
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Client Company Name]
[Client Company Address]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Description of Services/Products] provided on [Date of Service/Delivery]. The total amount due is [Total Amount]. Payment is due within [Number] days. We accept payments via [Payment Methods].
Thank you for your business. We appreciate your timely payment.
Sincerely,
[Your Name]
Example 2: (More Detailed)
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Client Company Name]
[Client Company Address]
Dear [Client Name],
Enclosed please find invoice [Invoice Number] for the [Specific Project Name] project. This invoice covers the [Detailed Description of Services/Products Billed For] as agreed upon in our contract dated [Contract Date]. The total amount due is [Total Amount], broken down as follows: [Detailed Breakdown of Charges – e.g., Labor, Materials, Expenses].
Payment is due within [Number] days of the invoice date, which is [Date]. We accept the following payment methods: [List Accepted Payment Methods – e.g., Bank Transfer, Credit Card, Check]. Bank details for wire transfers are as follows: [Bank Name, Account Number, SWIFT Code]. If you have any questions regarding this invoice, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your business and continued partnership. We value your trust in [Your Company Name].
Sincerely,
[Your Name]
Example 3: (Polite Reminder/Late Payment)
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Client Company Name]
[Client Company Address]
Dear [Client Name],
This is a friendly reminder that invoice [Invoice Number], dated [Invoice Date], is now overdue. The outstanding amount is [Total Amount]. A copy of the invoice is attached for your convenience.
According to our records, payment was due on [Due Date]. Please remit payment as soon as possible. If you have already sent payment, please disregard this notice. If you have any questions or require clarification, please contact us immediately at [Your Phone Number] or [Your Email Address].
We appreciate your attention to this matter.
Sincerely,
[Your Name]
Examples 4-19: Adapt the above templates. Consider varying the level of detail, the payment terms, the tone (formal vs. informal), and the reason for the invoice. Some examples might include invoices for recurring services, retainer fees, or partial payments. You can also adapt the language to specific industries (e.g., construction, consulting). Ensure each example highlights a unique aspect of invoice communication.
Conclusion
Simplify your invoicing process and present a professional image with our free and customizable invoice templates. Whether you use Excel for its calculation capabilities or Word for its ease of text editing, you’ll find a template that perfectly suits your needs. Download your free invoice templates today and get paid faster!
