Free Email Invoice Templates: Professional & Customizable

Creating professional invoices is crucial for getting paid promptly and maintaining a positive client relationship. Crafting an email that accompanies your invoice can be just as important as the invoice itself. A well-written email adds a personal touch, clearly outlines expectations, and ensures your invoice doesn’t get lost in the shuffle. We’re providing a collection of free, ready-to-use email invoice templates to streamline your billing process.

These templates are designed to be easily customizable, allowing you to adapt them to suit your specific business needs and branding. Each template provides a starting point for clear communication regarding payment terms, due dates, and any other relevant information. Remember to always personalize the email to create a more engaging experience for your client.

Below are 11 sample email invoice templates you can adapt for your own use. Feel free to mix and match elements from different templates to create the perfect email for your business.

Remember to replace the bracketed placeholders (e.g., [Client Name], [Invoice Number]) with the appropriate information. Before sending, always double-check the accuracy of all details, especially the invoice amount and payment instructions. A small error can lead to delays in payment.

1. Subject: Invoice [Invoice Number] from [Your Company Name]

   Dear [Client Name],

   Please find attached invoice [Invoice Number] for [brief description of services/products]. The total amount due is [Amount] and is payable by [Due Date].

   Payment can be made via [Payment Methods].

   Thank you for your business!

   Sincerely,
   
   [Your Name]

2. Subject: [Your Company Name] – Invoice [Invoice Number]

   Hi [Client Name],

   Attached is invoice [Invoice Number] for the work completed on [Project Name]. The invoice is due on [Due Date]. Please let me know if you have any questions.

   Thanks,
   
   [Your Name]

3. Subject: Invoice [Invoice Number] for [Month, Year] – [Your Company Name]

   Hello [Client Name],

   I hope this email finds you well. Please find attached invoice [Invoice Number] for services rendered during [Month, Year]. The amount due is [Amount] and the due date is [Due Date].

   We appreciate your continued business.

   Best regards,
   
   [Your Name]

4. Subject: Gentle Reminder: Invoice [Invoice Number] Due Soon

   Dear [Client Name],

   This is a friendly reminder that invoice [Invoice Number] for [Amount] is due on [Due Date]. The invoice is attached for your convenience.

   Thank you!
   
   [Your Name]

5. Subject: Invoice [Invoice Number] for Consulting Services

   Dear [Client Name],

   Attached, please find invoice [Invoice Number] for the consulting services provided between [Start Date] and [End Date]. The total amount due is [Amount] and is payable within [Number] days.

   We value your partnership.

   Sincerely,
   
   [Your Name]

6. Subject: [Company Name] Invoice #[Invoice Number]

   Dear [Client Name],

   Attached is invoice #[Invoice Number] for [Product/Service]. Please remit payment of [Amount] by [Due Date]. Let us know if you have any questions.

   Regards,
   
   [Your Name]

7. Subject: Invoice [Invoice Number] – [Project Name] Completion

   Hi [Client Name],

   Following the successful completion of [Project Name], please find attached invoice [Invoice Number] for [Amount]. Payment is appreciated by [Due Date].

   Thanks again!
   
   [Your Name]

8. Subject: Payment Request: Invoice [Invoice Number]

   Dear [Client Name],

   I hope you are doing well. This email is a reminder about the payment request of [Amount] for invoice [Invoice Number]. The due date is [Due Date]. Please find the attachment for invoice.

   Payment can be made via [Payment Methods].

   Best wishes!
   
   [Your Name]

9. Subject: Your Latest Invoice from [Your Company] – [Invoice Number]

   Dear [Client Name],

   Attached you will find invoice [Invoice Number] for your recent order. It includes all relevant details, including the total amount due ([Amount]) and the payment deadline ([Due Date]).

   Thank you for choosing [Your Company].

   Best Regards,
   
   [Your Name]

10. Subject: Invoice [Invoice Number] – Quick Payment Request

    Dear [Client Name],

    I trust this message finds you well. I am sending you a quick request for the payment of invoice [Invoice Number], amounting to [Amount]. The payment due date is [Due Date].

    Let me know if you need anything!

    Thanks,
    
    [Your Name]

11. Subject: Reminder: Invoice [Invoice Number] Due

    Dear [Client Name],

    We hope this finds you well. This is a friendly reminder that invoice [Invoice Number] for [Amount] is approaching its due date on [Due Date].

    Please make the payment by this time.

    Best,
    
    [Your Name]