Creating professional-looking invoices is crucial for any business, no matter its size. A well-designed invoice not only presents your services in a positive light but also ensures clear communication with your clients, leading to prompt payments. But designing invoices from scratch can be time-consuming. That’s why we’ve compiled a collection of 23 downloadable and free printable invoice templates to streamline your billing process.
These templates come in various formats, including Word, Excel, and PDF, offering you flexibility and compatibility with your preferred software. Whether you need a simple, basic invoice or a more detailed one with item descriptions, discounts, and tax calculations, you’ll find a template to suit your needs. Each template is easily customizable, allowing you to add your company logo, adjust colors, and modify the layout to match your brand identity.
Sample Letter for Invoice Delivery
Below are example letters you can customize when sending your invoices. Remember to tailor them to your specific situation and maintain a professional tone.
Sample Letter 1: Standard Invoice Delivery
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Description of Services/Products] rendered. The total amount due is [Amount] and payment is expected within [Number] days. Thank you for your business!
Sincerely,
[Your Name/Company Name]
Sample Letter 2: Invoice with Payment Reminder
Dear [Client Name],
This is a friendly reminder regarding invoice [Invoice Number], which was sent on [Date]. The total amount due is [Amount]. Please let us know if you have any questions or require any clarification. Your prompt payment is greatly appreciated.
Sincerely,
[Your Name/Company Name]
Sample Letter 3: Past Due Invoice Notice
Dear [Client Name],
We are writing to inform you that invoice [Invoice Number], sent on [Date], is now past due. The amount due is [Amount]. Please remit payment as soon as possible to avoid any late fees. If you have already made payment, please disregard this notice.
Sincerely,
[Your Name/Company Name]
Sample Letter 4: Invoice with Discount
Dear [Client Name],
Attached is invoice [Invoice Number] for [Description of Services/Products]. As a token of our appreciation, we’ve included a [Percentage]% discount, bringing the total amount due to [Amount]. We value your business.
Sincerely,
[Your Name/Company Name]
Sample Letter 5: Invoice for Retainer Payment
Dear [Client Name],
Please find attached invoice [Invoice Number] for your [Month] retainer payment of [Amount]. This covers [Description of Services] as outlined in our agreement. Thank you for your continued partnership.
Sincerely,
[Your Name/Company Name]
Sample Letter 6: Invoice for Project Completion
Dear [Client Name],
Attached is invoice [Invoice Number] for the completion of [Project Name]. We are pleased with the successful completion of this project and thank you for the opportunity to work with you. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 7: Invoice with Detailed Breakdown
Dear [Client Name],
Please find attached invoice [Invoice Number] detailing the services provided. A comprehensive breakdown of charges is included for your review. The total amount due is [Amount]. Let us know if you require any further information.
Sincerely,
[Your Name/Company Name]
Sample Letter 8: Invoice for Services Rendered
Dear [Client Name],
Attached is invoice [Invoice Number] for the services rendered during [Date/Period]. Your prompt payment is appreciated. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 9: Invoice Following a Consultation
Dear [Client Name],
Following our consultation on [Date], please find attached invoice [Invoice Number] for the consultation fee. We enjoyed discussing [Topic of Consultation] with you. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 10: Invoice for a Subscription Service
Dear [Client Name],
This is a reminder that your subscription fee for [Subscription Service] is now due. Please find attached invoice [Invoice Number] for the amount of [Amount]. Thank you for your continued support.
Sincerely,
[Your Name/Company Name]
Sample Letter 11: Invoice with Payment Options
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Description of Services/Products]. We accept payment via [Payment Methods]. The total amount due is [Amount]. We look forward to your payment!
Sincerely,
[Your Name/Company Name]
Sample Letter 12: Invoice Requesting Feedback
Dear [Client Name],
Attached is invoice [Invoice Number] for [Description of Services/Products]. We’d greatly appreciate your feedback on our services. The total amount due is [Amount]. Thank you for your business.
Sincerely,
[Your Name/Company Name]
Sample Letter 13: Urgent Payment Request
Dear [Client Name],
We are writing to you regarding overdue invoice [Invoice Number] for [Description of Services/Products]. The balance of [Amount] is significantly past due and we require immediate payment. Please contact us to discuss payment options if needed.
Sincerely,
[Your Name/Company Name]
Sample Letter 14: Thanking for Prompt Payment
Dear [Client Name],
Thank you for your prompt payment of invoice [Invoice Number]. We appreciate your business and look forward to working with you again!
Sincerely,
[Your Name/Company Name]
Sample Letter 15: Offering a Payment Plan
Dear [Client Name],
We understand that circumstances can sometimes make it difficult to meet payment deadlines. We are happy to offer a payment plan for invoice [Invoice Number]. Please contact us to discuss the details and set up a payment schedule.
Sincerely,
[Your Name/Company Name]
Sample Letter 16: Invoice for Training Services
Dear [Client Name],
Please find attached invoice [Invoice Number] for the training services provided on [Date(s)]. The total amount due is [Amount]. We hope you found the training beneficial.
Sincerely,
[Your Name/Company Name]
Sample Letter 17: Invoice with Payment Instructions
Dear [Client Name],
Attached is invoice [Invoice Number] for [Description of Services/Products]. Please remit payment according to the instructions on the invoice. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 18: Invoice for Event Services
Dear [Client Name],
Please find attached invoice [Invoice Number] for the event services provided for [Event Name] on [Date]. We hope you were pleased with our services. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 19: Sending a Revised Invoice
Dear [Client Name],
Please find attached the revised invoice [Invoice Number] for [Description of Services/Products]. This invoice replaces the previous version. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 20: Invoice Following Up on a Proposal
Dear [Client Name],
Following acceptance of our proposal, please find attached invoice [Invoice Number] for [Description of Services/Products]. The total amount due is [Amount]. We’re excited to begin working with you.
Sincerely,
[Your Name/Company Name]
Sample Letter 21: Invoice for Materials and Labor
Dear [Client Name],
Please find attached invoice [Invoice Number] for materials and labor related to [Project Description]. A detailed breakdown of costs is provided. The total amount due is [Amount].
Sincerely,
[Your Name/Company Name]
Sample Letter 22: Invoice for a Consultation/Service Package
Dear [Client Name],
Attached is invoice [Invoice Number] for the [Consultation Service/Package] you purchased. We trust you’ll find it beneficial. The total amount due is [Amount]. Thank you for your business.
Sincerely,
[Your Name/Company Name]
Sample Letter 23: Final Invoice with Project Summary
Dear [Client Name],
This is the final invoice [Invoice Number] for the [Project Name] project. We’ve enjoyed working with you and are pleased with the results achieved. The total amount due is [Amount]. A project summary is also attached.
Sincerely,
[Your Name/Company Name]
Using these downloadable and free printable invoice templates can significantly improve your invoicing efficiency and professionalism. Remember to choose a template that fits your business needs, customize it with your branding, and send it promptly along with a clear and courteous cover letter. This combination will contribute to faster payments and stronger client relationships.
