Overdue Invoice Email Templates: Get Paid Faster

Understanding Overdue Invoice Emails

Chasing overdue invoices is a crucial part of running a business. Sending professional and timely email reminders can significantly improve your chances of getting paid on time. These templates are designed to be adaptable, allowing you to personalize them based on the relationship with your client and the specific circumstances of the overdue payment. Remember to maintain a courteous tone while clearly stating the outstanding amount and due date.

The following 23 email templates provide a range of options, from gentle reminders to more firm requests. Using the right template at the right time can save you time and money by reducing the need for more aggressive collection methods. Tailor each template to fit your brand voice and the specific details of the invoice. Track your communication and responses to ensure a consistent and effective follow-up process.

23 Email Templates for Overdue Invoices

Template 1: Gentle Reminder (Day 1 Overdue)

Subject: Gentle Reminder: Invoice [Invoice Number]

Hi [Client Name],

This is a friendly reminder that invoice [Invoice Number] for [Amount] was due on [Due Date]. Could you please take a moment to review it?

You can view the invoice here: [Link to Invoice]

Please let me know if you have already made the payment or if you have any questions.

Thanks,

[Your Name]

Template 2: Checking In (Day 7 Overdue)

Subject: Following Up: Invoice [Invoice Number]

Hi [Client Name],

I’m following up on invoice [Invoice Number] for [Amount], which was due on [Due Date]. Just wanted to check if you’ve had a chance to review it.

Please let me know if everything is in order.

Thanks,

[Your Name]

Template 3: Slightly More Direct (Day 14 Overdue)

Subject: Invoice [Invoice Number] Overdue

Hi [Client Name],

Invoice [Invoice Number] for [Amount] is now overdue. It was originally due on [Due Date]. Please arrange payment as soon as possible.

You can find the invoice here: [Link to Invoice]

Thanks,

[Your Name]

Template 4: Payment Request (Day 21 Overdue)

Subject: Urgent: Payment Required for Invoice [Invoice Number]

Hi [Client Name],

We are writing to you regarding invoice [Invoice Number] for [Amount], which is now 21 days overdue. We kindly request that you make payment within [Number] days to avoid further action.

You can pay online here: [Link to Payment Portal]

Thanks,

[Your Name]

Template 5: Final Notice (Day 30 Overdue)

Subject: Final Notice: Overdue Invoice [Invoice Number]

Hi [Client Name],

This is a final notice regarding invoice [Invoice Number] for [Amount], which is significantly overdue. If we do not receive payment within [Number] days, we will be forced to consider further action to recover the debt.

Please contact us immediately to discuss this matter.

Thanks,

[Your Name]

Template 6: Offer a Payment Plan

Subject: Regarding Invoice [Invoice Number] – Payment Options

Hi [Client Name],

We understand that circumstances can sometimes make it difficult to pay invoices on time. We noticed that invoice [Invoice Number] is overdue. Would you be interested in discussing a payment plan?

Please let us know if this is something you’d like to explore.

Thanks,

[Your Name]

Template 7: Highlight Late Payment Fee

Subject: Invoice [Invoice Number] Overdue – Late Fee Applied

Hi [Client Name],

Invoice [Invoice Number] is now overdue and a late payment fee of [Amount] has been applied, bringing the total due to [Total Amount]. Please remit payment as soon as possible to avoid further fees.

Thanks,

[Your Name]

Template 8: Question About Invoice Accuracy

Subject: Following Up on Invoice [Invoice Number]

Hi [Client Name],

Just wanted to follow up on invoice [Invoice Number]. Is there anything about the invoice itself that’s preventing you from making payment? Perhaps a discrepancy or a question about the services rendered?

Please let me know so we can resolve it quickly.

Thanks,

[Your Name]

Template 9: Attach the Invoice Again

Subject: Reminder: Invoice [Invoice Number] (Attached)

Hi [Client Name],

Attaching invoice [Invoice Number] again for your convenience. It’s currently overdue. Please let me know if you have any questions.

Thanks,

[Your Name]

Template 10: Offer a Discount for Immediate Payment

Subject: Special Offer: Discount on Invoice [Invoice Number]

Hi [Client Name],

To help expedite payment on overdue invoice [Invoice Number], we’re offering a [Percentage]% discount if payment is received within [Number] days.

Thanks,

[Your Name]

Template 11: Mention Impact on Future Services

Subject: Important: Invoice [Invoice Number] and Future Services

Hi [Client Name],

We’re reaching out about overdue invoice [Invoice Number]. Please note that continued access to our services may be affected if payment is not received soon.

Thanks,

[Your Name]

Template 12: Confirm Receipt of Previous Emails

Subject: Following Up: Invoice [Invoice Number] – Did you receive our previous emails?

Hi [Client Name],

We’ve sent a few reminders about overdue invoice [Invoice Number]. We want to ensure these emails reached you. Please confirm if you’ve received them and if there’s any reason for the delay in payment.

Thanks,

[Your Name]

Template 13: Short and Direct Reminder

Subject: Reminder: Overdue Invoice [Invoice Number]

Hi [Client Name],

This is a reminder that invoice [Invoice Number] is overdue. Please submit payment ASAP.

Thanks,

[Your Name]

Template 14: Emphasize the Value Provided

Subject: Following up on Invoice [Invoice Number] – Ensuring Satisfaction

Hi [Client Name],

We’re following up on invoice [Invoice Number] for services provided. We hope you were satisfied with the value we delivered. Please let us know if you have any questions and arrange payment at your earliest convenience.

Thanks,

[Your Name]

Template 15: Inquire About Payment Status

Subject: Invoice [Invoice Number] – Payment Status Inquiry

Hi [Client Name],

We’re checking the status of payment for invoice [Invoice Number]. If you’ve already made the payment, please disregard this email. Otherwise, please let us know when we can expect to receive it.

Thanks,

[Your Name]

Template 16: Request Confirmation of Payment Processing

Subject: Checking in: Invoice [Invoice Number] – Payment Processing Confirmation

Hi [Client Name],

We hope this email finds you well. We are following up to check if the payment for invoice [Invoice Number] is being processed. Please let us know if you can confirm this.

Thanks,

[Your Name]

Template 17: Provide Multiple Payment Options

Subject: Invoice [Invoice Number] – Multiple Payment Options Available

Hi [Client Name],

We’ve noticed invoice [Invoice Number] is still outstanding. For your convenience, we offer several payment options: [List payment methods, e.g., Credit Card, Bank Transfer, PayPal]. Please choose the option that works best for you.

Thanks,

[Your Name]

Template 18: Reminder about the Agreement/Contract

Subject: Reminder: Invoice [Invoice Number] – Reference to Agreement

Hi [Client Name],

We are reaching out regarding invoice [Invoice Number]. Please note that our agreement states that invoices are due within [Number] days. We kindly request you honor this agreement by making payment promptly.

Thanks,

[Your Name]

Template 19: Seek Clarification on Disputed Invoice

Subject: Invoice [Invoice Number] – Seeking Clarification

Hi [Client Name],

We’re following up on invoice [Invoice Number]. If you’ve disputed this invoice, please provide further details so we can address any concerns and resolve the issue quickly.

Thanks,

[Your Name]

Template 20: Offer a Call to Discuss

Subject: Invoice [Invoice Number] – Let’s Talk

Hi [Client Name],

We’re following up on invoice [Invoice Number], which is now overdue. If you’d prefer to discuss this over the phone, please let me know a convenient time to call.

Thanks,

[Your Name]

Template 21: Friendly Reminder with a Touch of Humor

Subject: Friendly Nudge: Invoice [Invoice Number] is Waiting!

Hi [Client Name],

Just a friendly reminder that invoice [Invoice Number] is still waiting for its turn to be paid. We hope you can give it some love soon!

Thanks,

[Your Name]

Template 22: Request an Estimated Payment Date

Subject: Inquiry: Estimated Payment Date for Invoice [Invoice Number]

Hi [Client Name],

We’re following up on invoice [Invoice Number]. Can you provide us with an estimated date of when we can expect payment?

Thanks,

[Your Name]

Template 23: Final Attempt Before Escalation

Subject: Final Notice: Invoice [Invoice Number] – Final Attempt Before Escalation

Hi [Client Name],

This is our final attempt to reach you regarding overdue invoice [Invoice Number]. If we do not receive payment or a valid explanation for the delay within [Number] days, we will need to escalate this matter to our collections department.

Thanks,

[Your Name]