QuickBooks Desktop offers robust accounting solutions, but its default invoice templates can sometimes feel a bit… bland. Fortunately, there are numerous free and customizable templates available online that can significantly improve your billing process and present a more professional image to your clients. Using a tailored invoice template helps ensure you include all necessary information clearly, leading to faster payments and improved customer satisfaction. This article highlights 22 different free QuickBooks Desktop invoice templates you can leverage.
The templates vary in style, design, and functionality, allowing you to find the perfect fit for your brand. Some templates focus on simplicity and clarity, while others incorporate visually appealing elements like company logos and color schemes. Many of these templates are easily downloadable and can be directly imported into your QuickBooks Desktop software for immediate use. Consider factors like the complexity of your services and the typical invoice amount when selecting a template.
Before downloading and using a template, always make sure the source is reputable to avoid potential security risks. Look for templates that offer customization options, allowing you to adapt them to your specific business needs. Remember to thoroughly test the template after importing it into QuickBooks Desktop to ensure all calculations and data fields are functioning correctly. Regularly updating your invoice template as your business evolves will maintain a professional and polished image.
These templates generally are offered in a format that can be imported directly into QuickBooks, or as a Microsoft Word (.doc or .docx) document that can be easily customized and then saved as a PDF. Using a PDF format for the final invoice helps maintain a consistent look across different devices and operating systems, ensuring your client sees the invoice as you intended. Here are some examples of sample letter that could be used for invoicing.
22 QuickBooks Desktop Invoice Template Sample Letters:
-
Invoice #:[Invoice Number]
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email][Client Name]
[Client Address]Date: [Date]
Due Date: [Due Date]Description | Quantity | Rate | Amount
—|—|—|—
[Service/Product Description] | [Quantity] | [Rate] | [Amount]
[Service/Product Description] | [Quantity] | [Rate] | [Amount]
Subtotal: | | | [Subtotal]
Sales Tax: | | | [Sales Tax Amount]
Total: | | | [Total Amount Due]Notes: Thank you for your business! Please make payments to [Your Bank Details].
-
Invoice
Date: [Date]
Invoice Number: [Invoice Number]To:
[Client Name]
[Client Address]
From:
[Your Company Name]
[Your Company Address]Description | Quantity | Unit Price | Total
—|—|—|—
[Product/Service] | [Number] | $[Price] | $[Total Price]
[Product/Service] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Payment is due within [Number] days.
Thank you for your business! -
Invoice
[Your Company Logo]
Bill to:
[Client Name]
[Client Address]
From:
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Item | Description | Quantity | Rate | Total
—|—|—|—|—
[Product/Service] | [Description] | [Number] | $[Price] | $[Total Price]
[Product/Service] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Sales Tax ([Percentage]%): $[Tax]
Total: $[Total]
Please make all checks payable to [Your Company Name]
If you have any questions concerning this invoice, contact [Your Name], [Your Phone Number], [Your Email]
Thank You! -
INVOICE
[Your Company Logo]Billed To
[Client Name]
[Client Address]
Invoice From
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]QTY | DESCRIPTION | UNIT PRICE | AMOUNT
—|—|—|—
[Number] | [Description] | $[Price] | $[Total Price]
[Number] | [Description] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Discount: $[Discount]
Sales Tax ([Percentage]%): $[Tax]
Total: $[Total]
Payment Options: Check, Credit Card, PayPal
Thank you for your business! -
INVOICE
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Description | Rate | Hours | Total
—|—|—|—
[Description] | $[Price] | [Number] | $[Total Price]
[Description] | $[Price] | [Number] | $[Total Price]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Terms: Net 30
Please remit payment to [Your Company Name] -
Invoice
[Your Company Logo]
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Item # | Description | Unit Price | Quantity | Total
—|—|—|—|—
[Item Number] | [Description] | $[Price] | [Number] | $[Total Price]
[Item Number] | [Description] | $[Price] | [Number] | $[Total Price]
Subtotal: $[Subtotal]
Sales Tax: $[Tax]
Total: $[Total]
Payment Terms: Due upon receipt.
Thank you for your business! -
INVOICE
[Your Company Tagline]
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Service | Description | Price | Total
—|—|—|—
[Service Name] | [Description] | $[Price] | $[Total Price]
[Service Name] | [Description] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Late Payment Fee: $[Late Fee]
Total: $[Total]
If payment is not received within [Number] days a late payment fee will be added.
Thank you for your payment! -
Invoice
[Your Company Logo]
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Description | Quantity | Rate | Amount
—|—|—|—
[Description] | [Number] | $[Price] | $[Total Price]
[Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
VAT: $[VAT]
Total: $[Total]
Make all checks payable to [Your Company Name]
Thanks for your business! -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Services Provided | Total
—|—
[Service Name] | $[Price]
[Service Name] | $[Price]
Deposit Paid: $[Deposit]
Total Due: $[Total]
Deposit required for future bookings.
We appreciate your business. -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Item | Description | Rate | Quantity | Total
—|—|—|—|—
[Item Number] | [Description] | $[Price] | [Number] | $[Total Price]
[Item Number] | [Description] | $[Price] | [Number] | $[Total Price]
Subtotal: $[Subtotal]
Shipping: $[Shipping]
Tax: $[Tax]
Total: $[Total]
Payment is due within 30 days.
Thank you! -
INVOICE
[Your Company Slogan][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Description | Price | Total
—|—|—
[Description] | $[Price] | $[Total Price]
[Description] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Balance Forward: $[Balance]
Total: $[Total]
Interest will be charged on late payments.
We appreciate your business! -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Item | Description | Hours | Rate | Total
—|—|—|—|—
[Item Name] | [Description] | [Number] | $[Price] | $[Total Price]
[Item Name] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Total: $[Total]
Please pay this invoice promptly.
Thank you for the opportunity to serve you. -
Invoice
[Your Company Logo][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Item | Description | Quantity | Price | Total
—|—|—|—|—
[Item Name] | [Description] | [Number] | $[Price] | $[Total Price]
[Item Name] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Sales Tax: $[Tax]
Total: $[Total]
Thank you for your business.
We appreciate prompt payment. -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Description | Hours | Rate | Amount
—|—|—|—
[Description] | [Number] | $[Price] | $[Total Price]
[Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Total: $[Total]
Please submit payment within [Number] days.
Thank you for your prompt attention. -
INVOICE
[Your Company Website][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Service | Description | Hours | Rate | Total
—|—|—|—|—
[Service Name] | [Description] | [Number] | $[Price] | $[Total Price]
[Service Name] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Discount: $[Discount]
Sales Tax: $[Tax]
Total: $[Total]
Payment Options: PayPal, Credit Card, Bank Transfer
We appreciate your business! -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Task | Description | Quantity | Rate | Line Total
—|—|—|—|—
[Task] | [Description] | [Number] | $[Price] | $[Total Price]
[Task] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Total: $[Total]
Balance is due upon receipt of this invoice.
Thanks for your business! -
Invoice
[Your Company Logo][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Item | Description | Quantity | Price | Total
—|—|—|—|—
[Item] | [Description] | [Number] | $[Price] | $[Total Price]
[Item] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Discounts: $[Discount]
Shipping: $[Shipping]
Tax: $[Tax]
Total: $[Total]
Payment due within [Number] days.
Thank you! -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Description | Hours | Rate | Amount
—|—|—|—
[Description] | [Number] | $[Price] | $[Total Price]
[Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Sales Tax: $[Tax]
Total: $[Total]
Please contact us with any questions.
We appreciate your business. -
Invoice
[Your Company Tagline][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Product | Description | Quantity | Unit Cost | Total
—|—|—|—|—
[Product] | [Description] | [Number] | $[Price] | $[Total Price]
[Product] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Shipping & Handling: $[Shipping]
Total: $[Total]
Payment is due within [Number] days of invoice date.
Thank you for choosing us! -
Invoice
[Your Company Logo][Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Item No. | Description | Qty | Price | Total
—|—|—|—|—
[Item Number] | [Description] | [Number] | $[Price] | $[Total Price]
[Item Number] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Payment is appreciated within 30 days.
Thanks for your business! -
INVOICE
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]Bill To
[Client Name]
[Client Address]Description | Quantity | Unit Price | Line Total
—|—|—|—
[Description] | [Number] | $[Price] | $[Total Price]
[Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Sales Tax: $[Tax]
Total: $[Total]
Payment is due upon receipt.
Thank you for your order! -
Invoice
[Your Company Name]
[Your Company Address]
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To
[Client Name]
[Client Address]Service | Description | Quantity | Rate | Total
—|—|—|—|—
[Service] | [Description] | [Number] | $[Price] | $[Total Price]
[Service] | [Description] | [Number] | $[Price] | $[Total Price]
Subtotal: $[Subtotal]
Total: $[Total]
Thank you for your business!
Payment can be made via check or PayPal.
In conclusion, choosing the right QuickBooks Desktop invoice template can significantly impact your business’s professionalism and efficiency. By leveraging the free templates available and tailoring them to your brand, you can create invoices that are both visually appealing and functionally effective, ultimately leading to faster payments and improved customer relationships. Remember to prioritize security and customization when selecting a template to ensure it aligns with your specific business needs.
