Why Use Invoice Email Templates?
Using invoice email templates streamlines your billing process and presents a professional image to your clients. A well-crafted email ensures invoices are delivered promptly, are easy to understand, and clearly outline payment terms. This reduces confusion, minimizes payment delays, and ultimately improves your cash flow. A professional template sets a positive tone for client interactions, reinforcing your commitment to quality service and efficient communication.
Essential Elements of an Effective Invoice Email
A strong invoice email includes several key components. First, the subject line should be clear and concise, including your company name and the invoice number. The email body should politely remind the client of the service or product provided, specify the payment due date, and outline accepted payment methods. Attach the invoice as a PDF for easy access and printing. Consider including a brief, friendly closing that encourages prompt payment and thanks the client for their business.
For maximizing the impact, a short and attention grabbing email body is more recommendable to get attention. Do not make it too long!
23 Sample Invoice Email Templates
Here are 23 example invoice email templates you can adapt to your specific needs. Remember to replace the bracketed placeholders with your actual information.
- Subject: Invoice [Invoice Number] from [Your Company Name]
Body: Dear [Client Name],
Please find attached invoice [Invoice Number] for [Description of services/products]. The total amount due is [Amount] and payment is due by [Date].
We accept payments via [Payment Methods]. Please let us know if you have any questions.
Thank you for your business!
Sincerely,
[Your Name] - Subject: [Your Company Name] – Invoice [Invoice Number] Due [Date]
Body: Hello [Client Name],
Attached is invoice [Invoice Number] for the recent [Services Rendered/Products Purchased]. The invoice amount is [Amount] and is due on [Date].
You can pay via [Payment Methods]. If you need anything, please don’t hesitate to contact us.
Regards,
[Your Name] - Subject: Quick Payment Reminder: Invoice [Invoice Number]
Body: Hi [Client Name],
This is a friendly reminder that invoice [Invoice Number] for [Amount] is due on [Date]. You can view the invoice attached to this email.
We appreciate your prompt payment.
Best regards,
[Your Name] - Subject: Invoice [Invoice Number] for [Project Name]
Body: Dear [Client Name],
Attached you will find invoice [Invoice Number] for the [Project Name].
Payment of [Amount] is due by [Date]. Accepted payment methods are: [Payment Methods].
Please let us know if you have any questions.
Thank you for your continued business.
Sincerely,
[Your Name] - Subject: [Your Company Name] – New Invoice: [Invoice Number]
Body: Hello [Client Name],
We have issued a new invoice [Invoice Number] for [Services/Products]. Please find it attached to this email.
Total amount due: [Amount]
Due date: [Date]
Payment methods: [Payment Methods]
Thank you!
[Your Name] - Subject: Invoice [Invoice Number] – [Your Company Name]
Body: Dear [Client Name],
Attached is your invoice [Invoice Number]. Please remit payment of [Amount] by [Date].
Thank you for your business!
[Your Name] - Subject: Invoice [Invoice Number] from [Your Company Name] – Payment Required
Body: Hi [Client Name],
This email contains invoice [Invoice Number] for the amount of [Amount], which is now due.
Please make your payment by [Date] through [Payment Methods].
Best,
[Your Name] - Subject: [Your Company Name] Invoice – Reference Number: [Invoice Number]
Body: Hello [Client Name],
Attached is your invoice [Invoice Number] detailing charges for services rendered. Kindly review and submit payment of [Amount] by [Date].
Please let us know if you require further information.
Thank you for your business.
[Your Name] - Subject: Invoice Reminder: [Invoice Number] from [Your Company Name]
Body: Dear [Client Name],
A friendly reminder that invoice [Invoice Number] is due on [Date]. The amount outstanding is [Amount]. You can view the invoice attached.
Thank you!
[Your Name] - Subject: Your Invoice [Invoice Number] from [Your Company Name] is Now Available
Body: Hello [Client Name],
Your invoice [Invoice Number] is now available and attached to this email.
Amount due: [Amount]
Due date: [Date]
If you have any questions, please contact us.
Thank you!
[Your Name] - Subject: Past Due Invoice: [Invoice Number] – [Your Company Name]
Body: Dear [Client Name],
This is a reminder that invoice [Invoice Number] is past due. The amount outstanding is [Amount]. Please remit payment as soon as possible.
You can find a copy of the invoice attached.
Thank you.
[Your Name] - Subject: Overdue Invoice Reminder: [Invoice Number]
Body: Dear [Client Name],
We noticed that invoice [Invoice Number] is now overdue. The amount owed is [Amount]
You can make a payment through [Payment Methods].
Thank you!
[Your Name] - Subject: Invoice [Invoice Number] – [Services Rendered]
Body: Dear [Client Name],
Please find attached invoice [Invoice Number] for [Services Rendered].
Amount due: [Amount]
Due date: [Date]
Thank you for your business.
[Your Name] - Subject: [Your Company Name] – Invoice for Services
Body: Hi [Client Name],
We’re sending over invoice [Invoice Number] for services rendered.
Total charges: [Amount]
Payment due by: [Date]
Best,
[Your Name] - Subject: New Invoice From [Your Company Name]
Body: Dear [Client Name],
We have recently created a new invoice, with invoice number [Invoice Number] that we want to share with you.
Total charges: [Amount]
Payment due by: [Date]
Best,
[Your Name] - Subject: Following Up on Invoice [Invoice Number]
Body: Hi [Client Name],
This email serve as follow up email from invoice [Invoice Number].
Total charges: [Amount]
Payment due by: [Date]
Best,
[Your Name] - Subject: Missing Payment of the Invoice [Invoice Number]
Body: Hi [Client Name],
Our team noticed that we have not yet receive your payment from invoice [Invoice Number]. We have attached the email again.
Total charges: [Amount]
Payment due by: [Date]
Best,
[Your Name] - Subject: Payment Received! Thank you [Your Company Name]!
Body: Hi [Client Name],
This email serve as confirmation that we already received your payment.
Best,
[Your Name] - Subject: New Payment Method Accepted [Your Company Name]!
Body: Hi [Client Name],
We are happy to announce that we accept new payment method, and we hope this will make you more easier to pay your invoices.
Best,
[Your Name] - Subject: Thank you for Doing Business with Us!
Body: Hi [Client Name],
We are happy to doing business with you, we are thankful for your trust, and we hope we can do business again in the future.
Best,
[Your Name] - Subject: Early Payment Discount [Your Company Name]!
Body: Hi [Client Name],
To encourage quick payment, we are glad to offer early payment discount.
Best,
[Your Name] - Subject: We Are Hiring! Refer a Friend!
Body: Hi [Client Name],
We are currently hiring! Please let us know if you have any friends that you wanted to refer!
Best,
[Your Name] - Subject: Latest News from [Your Company Name]!
Body: Hi [Client Name],
This is our latest updates and promotions!
Best,
[Your Name]
Remember to tailor each template to fit your specific brand and relationship with the client.
Conclusion
Implementing invoice email templates is a simple yet powerful way to enhance your business’s professionalism and efficiency. By using clear, concise, and well-structured emails, you can streamline the payment process, reduce delays, and improve your overall cash flow. Take advantage of the samples provided to create templates that work best for your business and foster positive relationships with your clients.
