13 Free PDF Invoice Templates: Download & Customize Now!

Creating professional invoices is crucial for getting paid promptly and maintaining a positive image for your business. Designing invoices from scratch can be time-consuming. That’s why we’ve compiled a list of 13 free, downloadable PDF invoice templates that you can easily customize to suit your specific needs. These templates are designed to be user-friendly and adaptable, covering a range of industries and design preferences.

Our selection includes templates with varying layouts, color schemes, and features, such as fields for taxes, discounts, and payment terms. Whether you’re a freelancer, small business owner, or entrepreneur, you’ll find a template that fits your brand and simplifies your invoicing process. Each template is available for immediate download in PDF format, making them easy to edit and distribute.

To help you choose the right template, we’ve included a sample letter tailored to each one. These letters showcase how you can effectively communicate payment requests and important information to your clients. Remember to customize these sample letters with your own company details and specific project information for a personal and professional touch. Below, you will find examples. Feel free to use them as a starting point.

By using these templates and corresponding letters, you not only streamline your invoicing but also reinforce a clear and professional communication style with your customers. This consistency can lead to better payment cycles and stronger client relationships. This can boost your cashflow.

Here are 13 sample invoice request letters corresponding to the 13 free PDF invoice templates:

1. Template 1 – Basic Invoice:
   Dear [Client Name],
   Please find attached invoice [Invoice Number] for [Description of Services/Products] rendered on [Date]. The total amount due is [Amount] and is payable within [Payment Terms]. Thank you for your business.
   Sincerely, [Your Name/Company Name]
2. Template 2 – Detailed Invoice:
   Dear [Client Name],
   Attached is invoice [Invoice Number] for services provided from [Start Date] to [End Date], as per our agreement. Please review the detailed breakdown of services and associated costs. The total amount due is [Amount] and is due by [Due Date].
   Sincerely, [Your Name/Company Name]
3. Template 3 – Invoice with Discount:
   Dear [Client Name],
   Attached you’ll find invoice [Invoice Number] for [Product/Service]. As a valued customer, we’ve applied a discount of [Discount Percentage]% to your total, bringing the amount due to [Amount]. Payment is requested by [Due Date].
   Sincerely, [Your Name/Company Name]
4. Template 4 – Invoice with Tax:
   Dear [Client Name],
   Please find attached invoice [Invoice Number] which includes applicable taxes for the services provided. The subtotal is [Subtotal], the tax is [Tax Amount], and the total amount due is [Total Amount]. Payment terms are [Payment Terms].
   Sincerely, [Your Name/Company Name]
5. Template 5 – Invoice with Payment Instructions:
   Dear [Client Name],
   Attached is invoice [Invoice Number] for services completed on [Date]. You can make a payment via [Payment Methods – e.g., Bank Transfer, PayPal]. Account details are included on the invoice. The total amount due is [Amount] and is payable by [Due Date].
   Sincerely, [Your Name/Company Name]
6. Template 6 – Pro Forma Invoice:
   Dear [Client Name],
   Please find attached a pro forma invoice [Invoice Number] outlining the estimated cost for the agreed-upon services/products. This is for informational purposes only and is not a request for payment at this time. We will send a final invoice upon completion of the work.
   Sincerely, [Your Name/Company Name]
7. Template 7 – Invoice for Consulting Services:
   Dear [Client Name],
   Attached is invoice [Invoice Number] for consulting services provided during [Month, Year]. The invoice details the hours worked and the agreed-upon hourly rate. Please remit payment of [Amount] within [Payment Terms].
   Sincerely, [Your Name/Company Name]
8. Template 8 – Invoice for Graphic Design:
   Dear [Client Name],
   Please find attached invoice [Invoice Number] for the completed graphic design project. The invoice includes a breakdown of the design fees and any related expenses. The total amount due is [Amount] and is payable by [Due Date]. Thank you for choosing our services!
   Sincerely, [Your Name/Company Name]
9. Template 9 – Invoice for Web Development:
   Dear [Client Name],
   Attached is invoice [Invoice Number] for the web development project completed on [Date]. The invoice reflects the milestone achieved and the corresponding payment amount. Please review and submit payment of [Amount] by [Due Date].
   Sincerely, [Your Name/Company Name]
10. Template 10 – Invoice for Photography:
    Dear [Client Name],
    Please find attached invoice [Invoice Number] for the photography services rendered on [Date]. The invoice includes a detailed breakdown of the shoot fees and any usage rights agreed upon. The total amount due is [Amount].
    Sincerely, [Your Name/Company Name]
11. Template 11 – Late Payment Invoice (Gentle Reminder):
    Dear [Client Name],
    This is a friendly reminder regarding invoice [Invoice Number], which was originally due on [Original Due Date]. The outstanding balance is [Amount]. Please remit payment at your earliest convenience. Thank you for your prompt attention to this matter.
    Sincerely, [Your Name/Company Name]
12. Template 12 – Simple Service Invoice:
    Dear [Client Name],
    Attached is invoice [Invoice Number] for the service performed. Details of the service provided are included, with an amount of [Amount] which due by [Due Date]. If you have any questions, please don’t hesitate to contact us.
    Sincerely, [Your Name/Company Name]
13. Template 13 – Invoice for product sales:
    Dear [Client Name],
    Attached is invoice [Invoice Number] for your product purchase, with information such as quantity purchased, price per unit and total due. Amount due of [Amount] which due by [Due Date]. Thank you for shopping with us!
    Sincerely, [Your Name/Company Name]