Why Use PDF Invoice Templates?
Creating professional invoices is crucial for getting paid on time and maintaining a positive business image. PDF invoice templates offer a convenient and efficient solution, allowing you to quickly generate clear, standardized invoices that can be easily emailed or printed. They eliminate the need to design invoices from scratch, saving you valuable time and resources. With a well-designed template, you project professionalism and make it easy for clients to understand and pay your bills.
Benefits of Using Our Free Templates
Our selection of 23 free PDF invoice templates caters to a variety of business needs. From simple, minimalist designs to more elaborate templates with space for logos and detailed descriptions, you’ll find the perfect fit. These templates are designed to be easily customizable with your business information and branding. Download them directly as PDFs, fill them in using your preferred PDF editor, and start invoicing immediately. No subscriptions or hidden fees are required.
Key Elements of a Good Invoice
While templates provide a framework, understanding the essential components of a good invoice is crucial. Always include a unique invoice number, the date of issue, your company’s contact information, the client’s details, a clear description of the services or products provided, the price per unit, quantity, total amount due, payment terms, and any applicable taxes. A professional, well-organized invoice reduces confusion and helps facilitate prompt payment.
Choosing the Right Template for Your Business
Consider your branding and the nature of your business when selecting a template. A freelance designer might prefer a visually creative template, while a construction company might opt for a more formal and structured design. Regardless of your choice, ensure the template is clear, easy to read, and includes all the necessary information. Our collection offers a diverse range to suit various industries and aesthetic preferences. Browse our selection to find the perfect template that reflects your brand’s identity. Don’t forget to save it as a separate file. Once you’ve customized your PDF invoice template, you can create individual invoices by saving the filled-out template with a new filename for each transaction.
Sample Invoice Letter – PDF Template Invoices
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products]. The total amount due is [Amount] and is payable within [Payment Terms, e.g., 30 days].
We appreciate your business and look forward to your prompt payment. Please feel free to contact us if you have any questions regarding this invoice.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
[Your Phone Number]
[Your Email Address]
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number] for [Service/Project Name]
Dear [Client Name],
Enclosed is invoice number [Invoice Number] for the completion of [Service/Project Name], as per our agreement dated [Date of Agreement]. The total amount due is [Amount], reflecting the agreed-upon rate.
Payment is due within [Payment Terms, e.g., 15 days] of the invoice date. We accept payments via [List Payment Methods, e.g., bank transfer, credit card, check]. Payment details are outlined on the invoice itself.
Thank you for the opportunity to work with you on this project. We value your business and strive to provide excellent service. If you have any queries, please do not hesitate to contact us.
Best regards,
[Your Name]
[Your Title]
[Your Company]
[Your Website]
[Date]
[Client Name]
[Client Address]
Re: Invoice # [Invoice Number] for Services Rendered
Dear [Client Name],
Attached you will find invoice # [Invoice Number] totaling [Amount] for the services provided as outlined in our agreement. This invoice covers the period from [Start Date] to [End Date].
We kindly request payment within [Number] days, following the net [Number]-day payment term. Accepted methods of payment include [List Payment Methods]. Detailed payment instructions can be found on the attached invoice.
Should you have any questions or require further clarification, please do not hesitate to contact me directly. We appreciate your continued business.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number] – Services Provided
Dear [Client Name],
Please find enclosed invoice [Invoice Number] for the [type of service] services we provided. The total due is [Amount] with payment due by [Date].
We value your business and appreciate prompt payment. If you have questions, please contact our accounting department at [Phone Number].
Thank you,
[Your Name]
[Your Title]
[Your Company]
[Your Address]
[City, State, Zip Code]
[Date]
[Client Company Name]
[Client Address]
[Client City, State, Zip Code]
Subject: Invoice [Invoice Number]
Dear [Client Contact Person],
Please find attached invoice [Invoice Number] for the [Services Rendered] completed on [Date of Completion]. The total amount due is [Amount] and is due within [Number] days.
We appreciate your business and prompt payment. Please remit payment via [Payment Method] using the information provided on the invoice.
If you have any questions, please don’t hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[Date]
[Client Name]
[Client Address]
SUBJECT: Invoice [Invoice Number] for [Goods/Services]
Dear [Client Name],
Attached is invoice [Invoice Number] for the [Goods/Services] we provided on [Date]. The total amount due is [Amount].
Payment is due within [Number] days. We accept payments by [List Payment Methods]. Please refer to the invoice for complete payment instructions.
Thank you for your business! If you have any questions, please contact us at [Phone Number] or [Email Address].
Regards,
[Your Name]
[Your Title]
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number] for [Project Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for our services relating to [Project Name]. This invoice covers the period [Start Date] to [End Date]. The total amount due is [Amount].
Our payment terms are [Payment Terms – e.g., Net 30 days from invoice date]. Payment can be made via [Payment Methods – e.g., bank transfer, credit card, check]. Please find payment details on the invoice.
We value your business and appreciate your prompt payment. If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Date]
[Client’s Name]
[Client’s Address]
Subject: Invoice [Invoice Number]
Dear [Client’s Name],
Enclosed, please find invoice [Invoice Number] for [Services Rendered/Goods Provided]. The total amount due is [Amount] and is payable within [Payment Terms].
We appreciate your business and look forward to your prompt payment. Kindly remit payment to [Payment Method] using the details provided on the invoice.
If you have any questions regarding this invoice, please feel free to contact us.
Best Regards,
[Your Name]
[Your Title]
[Company Name]
[Your Address]
[City, State, Zip]
[Phone Number]
[Email Address]
[Date]
[Client Name]
[Client Company]
[Client Address]
[Client City, State, Zip]
Subject: Invoice [Invoice Number] – [Brief Description of Services]
Dear [Client Name],
Attached please find invoice [Invoice Number] for [brief description of services, e.g., “web design services”] completed on [Date of Completion]. The total amount due is [Amount].
Our standard payment terms are [Payment Terms, e.g., Net 30 days]. We accept payments via [List payment methods accepted, e.g., check, bank transfer, credit card]. Please see the attached invoice for complete payment details.
Thank you for your business! Please do not hesitate to contact us if you have any questions regarding this invoice.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, ZIP]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, ZIP]
Subject: Invoice #[Invoice Number] for [Services Rendered/Products Delivered]
Dear [Client Contact Person],
Enclosed you will find invoice #[Invoice Number] amounting to [Amount] for [brief description of the services or products provided, e.g., “consulting services for the month of October”]. This invoice is based on [briefly mention the basis of the charge, e.g., “the agreed-upon hourly rate of $X per hour”].
Our payment terms are [Payment Terms – e.g., net 30 days from the invoice date]. We accept payments via [List Accepted Payment Methods – e.g., bank transfer, check, credit card]. Please find the complete payment instructions detailed on the invoice.
We appreciate your business and look forward to your prompt payment. If you have any questions regarding this invoice, please do not hesitate to contact us at [Phone Number] or [Email Address].
Best Regards,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip Code]
[Date]
[Client Name]
[Client Company]
[Client Address]
[City, State, Zip Code]
Subject: Invoice # [Invoice Number] for [Services Provided/Goods Purchased]
Dear [Client Name],
Please find attached invoice # [Invoice Number] for the [brief description of services or goods, e.g., “completed website design project”]. The total amount due is [Amount].
We kindly request payment within [Number] days from the invoice date. Our preferred method of payment is [Preferred Payment Method], but we also accept [Other Accepted Payment Methods]. Please find detailed payment instructions on the attached invoice.
We value your business and appreciate your timely payment. If you have any questions or require clarification regarding this invoice, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
[Client Name]
[Client Company Name (if applicable)]
[Client Address]
Subject: Invoice [Invoice Number] for [Description of Services/Goods]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services or goods provided, e.g., “website maintenance for the month of October”]. The total amount due is [Amount].
Payment is due within [Number] days of the invoice date. We accept payment via [List Accepted Payment Methods, e.g., credit card, bank transfer, check]. Please find detailed payment instructions on the invoice.
We appreciate your business and look forward to continuing to serve you. If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number] – Payment Request
Dear [Client Name],
Attached, please find invoice [Invoice Number] for [Description of Services or Products Rendered/Delivered]. The total amount due is [Amount], with payment terms of [Payment Terms, e.g., Net 30 days].
We kindly request that you remit payment by [Due Date]. You can make a payment via [List Payment Options, e.g., bank transfer, credit card, check]. Please refer to the invoice for full payment details.
Thank you for your business. If you have any questions regarding this invoice, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Name]
[Client Address]
[City, State, ZIP Code]
Subject: Invoice #[Invoice Number] for [Services/Products Provided]
Dear [Client Contact Name],
Please find attached invoice #[Invoice Number] totaling [Amount] for [a brief description of the services or products provided, e.g., “marketing consulting services”]. The details of the services are outlined in the attached invoice.
Payment is due within [Payment Terms – e.g., 30 days from the invoice date]. We accept payment via [List Payment Methods – e.g., bank transfer, credit card, and check]. Complete payment instructions are included on the invoice.
Thank you for your business. Please feel free to contact us if you have any questions regarding this invoice.
Sincerely,
[Your Name]
[Your Title]
[Your Company Address]
[City, State, Zip Code]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
[Client Name]
[Client Company Name]
[Client Address]
[City, State, Zip Code]
Subject: Invoice #[Invoice Number] for [Services Rendered]
Dear [Client Name],
Attached is invoice #[Invoice Number] totaling [Amount] for the [brief description of services rendered, e.g., “design and development of your company website”]. The services provided are detailed in the attached invoice.
Payment is due within [Number] days of the invoice date. We accept payments via [List Accepted Payment Methods, e.g., Credit Card, Wire Transfer, Check]. Please refer to the attached invoice for specific payment instructions.
We appreciate your business and look forward to future collaborations. Please do not hesitate to contact us if you have any questions regarding this invoice.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, Zip]
Subject: Invoice [Invoice Number] for [Service Provided]
Dear [Client Contact Person],
Please find attached invoice [Invoice Number] totaling [Amount] for the [description of service provided, e.g., “monthly SEO services”]. A detailed breakdown of the services is included on the invoice.
Payment is due within [Number] days. We accept payments via [List accepted payment methods, e.g., credit card, check, bank transfer]. Please see the invoice for complete payment instructions.
Thank you for your business! Please don’t hesitate to reach out if you have any questions.
Best regards,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, Zip Code]
Subject: Invoice #[Invoice Number] – [Brief Description of Service/Product]
Dear [Client Contact Person],
Attached you will find invoice #[Invoice Number] in the amount of [Amount] for [brief description of the service or product provided, e.g., “website maintenance and hosting for October”].
Payment is due [Number] days from the invoice date, and can be made by [List Payment Methods – e.g., check, credit card, bank transfer]. Detailed payment instructions are included on the attached invoice.
We appreciate your business. Please contact us if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Date]
[Client’s Name]
[Client’s Address]
Subject: Invoice [Invoice Number] – [Brief Project Description]
Dear [Client’s Name],
Please find attached invoice number [Invoice Number] for [a brief description of the project or service, e.g., “completion of the website design project”]. The total amount due is [Amount].
Our payment terms are net [Number] days from the invoice date. We accept payment via [List Payment Methods – e.g., wire transfer, check, or credit card]. Please see the attached invoice for detailed payment instructions.
We appreciate your business and thank you for the opportunity to work with you. Please do not hesitate to contact us if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, Zip Code]
Subject: Invoice # [Invoice Number] – [Brief Description of Goods/Services]
Dear [Client Contact Person],
Please find attached invoice # [Invoice Number] for [brief description of goods/services, e.g., “the consulting services provided during the month of July”]. The total amount due is [Amount].
Payment is due within [Payment Terms – e.g., 30 days] from the date of this invoice. We accept payments via [List Payment Methods Accepted – e.g., wire transfer, check, credit card]. Please find complete payment instructions on the attached invoice.
We appreciate your business and look forward to continuing to work with you. If you have any questions, please don’t hesitate to contact us.
Best regards,
[Your Name]
[Your Title]
[Your Company Address]
[City, State, Zip Code]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
[Client Company Name]
[Client Contact Name]
[Client Address]
[Client City, State, Zip Code]
Subject: Invoice #[Invoice Number] – [Brief Description of Work/Services]
Dear [Client Contact Name],
Please find attached invoice #[Invoice Number], in the amount of [Amount], for [brief description of work or services, e.g., “the completed website redesign project”]. Details of the services provided are outlined on the attached invoice.
Payment is due within [Number] days of the invoice date. We accept payment via [List Accepted Payment Methods, e.g., check, wire transfer, credit card]. Please refer to the attached invoice for specific payment instructions.
We appreciate your business and look forward to a continued partnership. Please do not hesitate to contact us if you have any questions regarding this invoice.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, Zip]
Subject: Invoice [Invoice Number] for [Service/Product Description]
Dear [Client Contact Person],
Please find attached invoice [Invoice Number] totaling [Amount] for [brief description of service or product, e.g., “the monthly maintenance of your company website”]. A detailed breakdown of charges is included on the invoice.
Payment is due within [Number] days from the invoice date. We accept payment via [List Accepted Payment Methods, e.g., Check, Wire Transfer, Credit Card]. Please refer to the attached invoice for payment instructions.
We appreciate your business and look forward to continuing to serve you. Please do not hesitate to contact us if you have any questions.
Best Regards,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip]
[Phone Number]
[Email Address]
[Date]
[Client Company Name]
[Client Contact Person]
[Client Address]
[Client City, State, Zip]
Subject: Invoice [Invoice Number] for [Services Rendered]
Dear [Client Contact Person],
Please find attached invoice number [Invoice Number] for the amount of [Amount] for [a brief description of the services rendered, e.g., “the completion of the marketing campaign”]. A detailed breakdown of the charges is provided on the invoice.
Payment is due within [Number] days of the invoice date. We accept payments via [List Payment Methods, e.g., Credit Card, Bank Transfer, Check]. Please refer to the attached invoice for complete payment details.
We value your business and look forward to working with you again in the future. If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Date]
[Client Name]
[Client Company]
[Client Address]
[City, State, Zip Code]
Subject: Invoice #[Invoice Number] for [Services/Products]
Dear [Client Name],
Please find enclosed invoice #[Invoice Number] for [brief description of services or products provided, e.g., “the completed website development project”]. The total amount due is [Amount].
Our payment terms are net [Number] days from the invoice date. We accept payment via [List Acceptable Payment Methods, e.g., Check, Wire Transfer, Credit Card]. Please find complete payment details on the attached invoice.
We appreciate your business and look forward to continuing to work with you in the future. If you have any questions, please don’t hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
Conclusion: Simplify Your Invoicing Today
Using free PDF invoice templates is a simple yet powerful way to improve your billing process. By choosing a template that suits your brand and including all necessary information, you can create professional-looking invoices that get you paid faster. Download our collection of 23 free templates today and experience the benefits of streamlined invoicing!
