Why Use Invoice Templates?
Key Features of Effective Invoice Templates
Where to Find Google Docs Invoice Templates
Beyond the Basics: Customizing Your Invoice
Sample Invoice Letter (Template Examples)
Below are sample letter excerpts you can include with your invoice, demonstrating professional communication:
Sample 1: Standard Payment Request
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Services/Products] provided on [Date]. The total amount due is [Amount] payable within [Payment Terms]. We appreciate your business.
Sincerely,
[Your Name/Company Name]
Sample 2: Gentle Reminder for Overdue Invoice
Dear [Client Name],
This is a friendly reminder that invoice [Invoice Number], originally due on [Original Due Date], remains outstanding. The amount of [Amount] is now [Number] days overdue. Please remit payment as soon as possible. Let us know if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 3: Invoice with Specific Payment Instructions
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. You can pay via [Payment Method 1] by visiting [Link to Payment Portal], or through [Payment Method 2] with the details below:
[Payment Method 2 Details – e.g., Bank Name: [Bank Name], Account Number: [Account Number], Sort Code: [Sort Code]]
We value your patronage!
Sincerely,
[Your Name/Company Name]
Sample 4: Thanks for Payment Received
Dear [Client Name],
This email serves as acknowledgement for the invoice [Invoice Number]. We would like to say thanks for the payment received for the project or services that we rendered. If there are further assistance that you may need in the future, please do not hesitate to call us.
Sincerely,
[Your Name/Company Name]
Sample 5: Confirmation of Service Rendered
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We are thankful that you have entrusted us with the services that we have rendered. Should you have other concerns or projects, please do not hesitate to call us.
Sincerely,
[Your Name/Company Name]
Sample 6: Reminder for Future Services
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We are thankful that you have entrusted us with the services that we have rendered. Please let us know of the future project you will be needing help with, so we can schedule it in advance.
Sincerely,
[Your Name/Company Name]
Sample 7: Information of Other Services Offered
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We would also want to let you know that we also offer other services that you may be needing in the future. Please let us know of the future project you will be needing help with, so we can schedule it in advance.
Sincerely,
[Your Name/Company Name]
Sample 8: Requesting for Feedback
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. To ensure the continuous improvement of our quality, we would be grateful if you can provide feedback to the services that we have rendered. This will help us cater your needs better in the future.
Sincerely,
[Your Name/Company Name]
Sample 9: Requesting for Payment of Invoice
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We would be grateful if you can provide payment as soon as possible for the services that we have rendered. Rest assured that we will be providing assistance to your needs in the future.
Sincerely,
[Your Name/Company Name]
Sample 10: Requesting for Payment to avoid Interest
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. To ensure that no interests will be added to the invoice, we would be grateful if you can provide payment as soon as possible for the services that we have rendered.
Sincerely,
[Your Name/Company Name]
Sample 11: Thank You and Appreciation
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We would like to say thank you for continuously trusting us with your company’s projects. We will ensure that we will be providing assistance to your needs in the future.
Sincerely,
[Your Name/Company Name]
Sample 12: Requesting for Referral
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We would be grateful if you can provide referral to other colleagues. Your referrals will help us cater more to other companies in the future.
Sincerely,
[Your Name/Company Name]
Sample 13: Offer a discount for early payment
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. You will have a discount once the invoice is paid earlier than the due date.
Sincerely,
[Your Name/Company Name]
Sample 14: Explain Late Payment Consequences
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. If payment has been made, please disregard the email. Otherwise, we will charge penalties for late payments that have been made.
Sincerely,
[Your Name/Company Name]
Sample 15: Request a Statement of Account
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. For any concerns you might have, please let us know. If you have other transactions with us, please provide an updated statement of account, so we can check.
Sincerely,
[Your Name/Company Name]
Sample 16: Offer a Payment Plan
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. We understand that you are having difficulty paying for the services. If you are having difficulty in paying, we can arrange for a payment plan.
Sincerely,
[Your Name/Company Name]
Sample 17: Provide a Breakdown of Charges
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. Attached to the invoice is the breakdown of charges, for your reference.
Sincerely,
[Your Name/Company Name]
Sample 18: Follow Up with Legal Action
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. This email serves as a reminder for payments for services rendered. If payment is not made, we will be obliged to file legal action, as per terms indicated.
Sincerely,
[Your Name/Company Name]
Sample 19: Send a Final Demand Notice
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. This serves as a final reminder for your payments of services rendered. Otherwise, we will have to take legal action.
Sincerely,
[Your Name/Company Name]
Sample 20: Invoice sent in behalf of someone
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. I have been authorized to send this invoice on behalf of [Other party]
Sincerely,
[Your Name/Company Name]
Sample 21: Request for a refund
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. I am requesting a refund for this service.
Sincerely,
[Your Name/Company Name]
Sample 22: Change of Invoice details
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. This serves as notification for the changes to the invoice.
Sincerely,
[Your Name/Company Name]
Sample 23: Invoice sent via email
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. Attached the invoice via email.
Sincerely,
[Your Name/Company Name]
Sample 24: Sending new Invoice
Dear [Client Name],
Enclosed you will find invoice [Invoice Number] for [Brief Description of Services]. The invoice is for the new services you have availed.
Sincerely,
[Your Name/Company Name]
