Free Excel Invoice Templates: Simplify Billing Now!

Managing your business finances just got easier with our collection of free Excel invoice templates. These templates are designed to help you create professional-looking invoices quickly and efficiently, saving you time and money. Whether you’re a freelancer, small business owner, or consultant, having a reliable invoice template is crucial for getting paid on time and maintaining accurate records.

Our templates are fully customizable, allowing you to add your company logo, contact information, and preferred payment methods. You can easily adjust the formatting to match your brand and create a consistent look across all your invoices. Plus, using Excel means you can take advantage of its powerful calculation features to automatically calculate totals, taxes, and discounts.

Beyond basic invoicing, many of our templates include features like automatic numbering, payment tracking, and reporting. This helps you stay organized and monitor your cash flow effectively. By using these templates, you can minimize errors, reduce paperwork, and focus on growing your business.

Below, you’ll find a few sample letters you might use when sending out invoices created with our templates. Remember to tailor these letters to your specific clients and situations for the best results.

Sample Invoice Letters

Here are some example invoice letters to assist you with communication.

Note: Adapt these to fit your specific needs and template.

Sample Letter 1: Initial Invoice

Subject: Invoice [Invoice Number] for [Project/Service]

Dear [Client Name],

Please find attached invoice [Invoice Number] for [Project/Service]. The total amount due is [Amount] and is payable within [Number] days. We appreciate your business.

Sincerely,

[Your Name/Company Name]

Sample Letter 2: Reminder (Overdue Invoice)

Subject: Reminder: Overdue Invoice [Invoice Number]

Dear [Client Name],

This is a friendly reminder that invoice [Invoice Number] for [Amount] is now overdue. The original due date was [Due Date]. Please remit payment at your earliest convenience.

Sincerely,

[Your Name/Company Name]

Sample Letter 3: Second Reminder (Overdue Invoice)

Subject: Second Reminder: Overdue Invoice [Invoice Number]

Dear [Client Name],

This is our second reminder regarding overdue invoice [Invoice Number] for [Amount]. The original due date was [Due Date]. Please let us know if you have already made a payment or if there is any issue preventing you from paying. We value your business and want to ensure this is resolved quickly.

Sincerely,

[Your Name/Company Name]

Sample Letter 4: Final Notice (Overdue Invoice)

Subject: Final Notice: Overdue Invoice [Invoice Number]

Dear [Client Name],

This is a final notice regarding overdue invoice [Invoice Number] for [Amount]. The original due date was [Due Date]. We have sent multiple reminders, and payment has not yet been received. We need to receive the invoice payment immediately to avoid additional action. Please remit payment as soon as possible.

Sincerely,

[Your Name/Company Name]

Sample Letter 5: Invoice with Late Payment Fee

Subject: Invoice [Invoice Number] with Late Payment Fee

Dear [Client Name],

Please find attached invoice [Invoice Number] which includes a late payment fee of [Late Fee Amount]. The total amount due is [Amount] and includes the fee, due to the late payment on the original invoice. We would be grateful if you could arrange payment within [Number] days.

Sincerely,

[Your Name/Company Name]

Sample Letter 6: Invoice Payment Confirmation

Subject: Payment Received – Invoice [Invoice Number]

Dear [Client Name],

We are writing to confirm that we have received your payment for invoice [Invoice Number]. Thank you for your prompt payment. We appreciate your business and look forward to working with you again.

Sincerely,

[Your Name/Company Name]