Invoicing is a critical part of running any business, big or small. A well-designed and professional invoice not only ensures timely payment but also reflects positively on your brand. That’s why we’ve curated a collection of 12 diverse and free invoice templates, suitable for various industries and business needs. From simple and clean designs to more detailed layouts, you’ll find the perfect template to streamline your billing process and get paid faster. Choose from Word, Excel, PDF, and Google Docs formats for maximum flexibility.
These templates are fully customizable, allowing you to add your company logo, adjust the color scheme, and tailor the fields to your specific requirements. Whether you’re a freelancer, a small business owner, or a large corporation, having a professional invoice template on hand saves you valuable time and ensures consistency in your billing practices. Below, we’ll explore 12 different types of invoice templates and provide sample letters you can adapt for your own communication with clients.
Here is a list of 12 invoice templates with a sample letter:
- Simple Invoice Template: Ideal for straightforward transactions with minimal line items.
- Service Invoice Template: Specifically designed for businesses providing services, detailing hours worked and rates.
- Sales Invoice Template: For businesses selling products, including quantities, prices, and shipping costs.
- Consulting Invoice Template: For consultants to bill for their time and expertise.
- Freelance Invoice Template: Tailored for freelancers with hourly rates and project descriptions.
- Pro Forma Invoice Template: A preliminary invoice providing an estimated cost before services are rendered.
- Past Due Invoice Template: Used to remind clients of overdue payments, including late fees.
- Credit Invoice Template: Issued when a customer is due a refund or credit.
- Commercial Invoice Template: For international shipments, detailing goods and values for customs.
- Recurring Invoice Template: Set up for regularly billed services like subscriptions.
- Tax Invoice Template: Complies with local tax regulations, showing applicable taxes.
- Expense Report Invoice Template: Allows you to invoice for expenses incurred on a project.
Here are Sample Letters for each invoice template:
-
Simple Invoice Template:
Subject: Invoice for [Service/Product] – [Invoice Number]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of service/product]. The total amount due is **[Amount]** and is payable within **[Number]** days.
Thank you for your business!
Sincerely,
[Your Name/Company Name] -
Service Invoice Template:
Subject: Invoice for Services Rendered – [Invoice Number]
Dear [Client Name],
Enclosed is invoice [Invoice Number] for the services rendered as detailed in the attached document. Please remit payment of **[Amount]** by **[Due Date]**.
We appreciate your continued partnership.
Sincerely,
[Your Name/Company Name] -
Sales Invoice Template:
Subject: Your Order [Order Number] – Invoice [Invoice Number]
Dear [Client Name],
Attached is invoice [Invoice Number] for your order [Order Number]. The total amount due, including shipping, is **[Amount]**. Please make payment within **[Number]** days.
Thank you for your order!
Sincerely,
[Your Name/Company Name] -
Consulting Invoice Template:
Subject: Consulting Invoice for [Month] – [Invoice Number]
Dear [Client Name],
Please find attached my invoice [Invoice Number] for consulting services provided during [Month]. The total due is **[Amount]**, payable within **[Number]** days. A detailed breakdown of hours and services is included.
Thank you for your business!
Sincerely,
[Your Name/Company Name] -
Freelance Invoice Template:
Subject: Invoice for Freelance Work – [Invoice Number]
Dear [Client Name],
Attached is my invoice [Invoice Number] for the freelance work completed on [Project Name]. The total due is **[Amount]**, with payment terms of **[Number]** days.
Thank you for the opportunity to work with you!
Sincerely,
[Your Name/Company Name] -
Pro Forma Invoice Template:
Subject: Pro Forma Invoice for [Project/Service]
Dear [Client Name],
Please find attached a pro forma invoice outlining the estimated cost for [Project/Service]. This invoice is for informational purposes only and is not a request for payment. The total estimated cost is **[Amount]**.
We look forward to working with you.
Sincerely,
[Your Name/Company Name] -
Past Due Invoice Template:
Subject: Past Due Invoice – [Invoice Number]
Dear [Client Name],
This is a reminder that invoice [Invoice Number] is past due. The outstanding balance is **[Amount]**. Please remit payment as soon as possible to avoid late fees.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name/Company Name] -
Credit Invoice Template:
Subject: Credit Invoice – [Invoice Number]
Dear [Client Name],
Please find attached credit invoice [Invoice Number] for **[Amount]**. This credit is due to [Reason for Credit].
We apologize for any inconvenience.
Sincerely,
[Your Name/Company Name] -
Commercial Invoice Template:
Subject: Commercial Invoice – [Invoice Number] – International Shipment
Dear [Client Name],
Attached is the commercial invoice [Invoice Number] for your international shipment. This document is required for customs clearance. Please ensure all details are accurate.
Thank you.
Sincerely,
[Your Name/Company Name] -
Recurring Invoice Template:
Subject: Recurring Invoice – [Invoice Number] – [Month]
Dear [Client Name],
Attached is your recurring invoice [Invoice Number] for [Month]. The total amount due is **[Amount]**, payable within **[Number]** days.
Thank you for your continued business!
Sincerely,
[Your Name/Company Name] -
Tax Invoice Template:
Subject: Tax Invoice – [Invoice Number]
Dear [Client Name],
Attached is your tax invoice [Invoice Number] that includes the applicable taxes for your area/country. The total amount due is **[Amount]**, payable within **[Number]** days.
Thank you for your business!
Sincerely,
[Your Name/Company Name] -
Expense Report Invoice Template:
Subject: Expense Invoice – [Invoice Number]
Dear [Client Name],
Attached is my invoice [Invoice Number] for the expenses occurred for [Project Name]. The total due is **[Amount]**, with payment terms of **[Number]** days.
Thank you for your support!
Sincerely,
[Your Name/Company Name]
In conclusion, having readily available and customizable invoice templates is essential for efficient business operations. By utilizing these free resources and tailoring the sample letters provided, you can ensure professional communication and timely payment, ultimately contributing to the success of your business.
