Need a professional invoice quickly and easily? Our collection of 25 free invoice templates provides a range of options suitable for various businesses and freelance work. These templates are designed to be user-friendly and customizable, allowing you to add your logo, company information, and specific line items with ease. Stop wasting time creating invoices from scratch and streamline your billing process with our ready-to-use templates, available in formats like Word, Excel, and PDF.
Choosing the right invoice template is crucial for maintaining a professional image and ensuring timely payments. We offer templates with different layouts, color schemes, and levels of detail to accommodate diverse needs. Whether you require a simple invoice for a one-time service or a more detailed template for ongoing projects, you’ll find a suitable option in our extensive library. Customize each template to reflect your brand identity and provide clear, concise information to your clients.
Sample Invoice Letter Templates (25 Examples)
Here are example letters that can be adapted for use with our invoice templates:
Template 1: Basic Invoice Letter
Subject: Invoice [Invoice Number] for [Date]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Service/Product] provided on [Date]. The total amount due is [Amount]. Payment is due by [Due Date]. Thank you for your business.
Sincerely,
[Your Name/Company Name]
Template 2: Invoice with Payment Options
Subject: Invoice [Invoice Number] – Payment Options
Dear [Client Name],
Attached is invoice [Invoice Number] for [Service/Product]. The total amount due is [Amount]. You can pay via [Payment Method 1], [Payment Method 2], or [Payment Method 3]. Details for each payment method are included in the invoice. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 3: Overdue Invoice Reminder (Gentle)
Subject: Gentle Reminder: Invoice [Invoice Number] Overdue
Dear [Client Name],
This is a friendly reminder that invoice [Invoice Number] for [Amount] is now overdue. The original due date was [Due Date]. If you’ve already made a payment, please disregard this email. If not, we would appreciate it if you could remit payment as soon as possible. Let us know if you have any questions.
Sincerely,
[Your Name/Company Name]
Template 4: Overdue Invoice Reminder (More Firm)
Subject: Overdue Invoice [Invoice Number] – Immediate Payment Required
Dear [Client Name],
Our records indicate that invoice [Invoice Number] for [Amount], due on [Due Date], remains unpaid. Please remit payment immediately to avoid late fees. If payment is not received within [Number] days, we will be forced to [Action – e.g., suspend services].
Sincerely,
[Your Name/Company Name]
Template 5: Invoice with Discount
Subject: Invoice [Invoice Number] – Discount Applied
Dear [Client Name],
Attached is invoice [Invoice Number] for services rendered. As discussed, a discount of [Discount Percentage]% has been applied, bringing the total amount due to [Amount]. Payment is appreciated by [Due Date]. Thank you for your continued business!
Sincerely,
[Your Name/Company Name]
Template 6: Invoice for Retainer Fee
Subject: Invoice [Invoice Number] – Retainer Fee Payment Due
Dear [Client Name],
This invoice serves as a notification for your upcoming retainer fee payment. The amount due is [Amount], payable by [Due Date]. This retainer secures our services for [Period – e.g., the next month/quarter]. Please remit payment promptly to ensure uninterrupted service.
Sincerely,
[Your Name/Company Name]
Template 7: Invoice for Project Milestone Completion
Subject: Invoice [Invoice Number] – Milestone Completion: [Milestone Name]
Dear [Client Name],
We are pleased to inform you that we have completed the [Milestone Name] milestone for project [Project Name]. Attached is invoice [Invoice Number] for [Amount] associated with this milestone. Please remit payment by [Due Date]. We’re excited to continue working with you on the next phase of the project!
Sincerely,
[Your Name/Company Name]
Template 8: Invoice for Travel Expenses
Subject: Invoice [Invoice Number] – Travel Expenses for [Date(s)]
Dear [Client Name],
Attached is invoice [Invoice Number] detailing the travel expenses incurred during [Date(s)] for [Project Name/Purpose]. The breakdown of expenses is included within the invoice. The total amount due is [Amount], payable by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 9: Invoice with Late Payment Fee Notification
Subject: Invoice [Invoice Number] – Late Payment Fee Applied
Dear [Client Name],
Due to the late payment of invoice [Original Invoice Number], a late payment fee of [Amount or Percentage] has been applied. Attached is the revised invoice [Invoice Number] with the updated amount due, totaling [Amount]. Please remit payment promptly to avoid further charges.
Sincerely,
[Your Name/Company Name]
Template 10: Invoice for Subscription Service
Subject: Invoice [Invoice Number] – Subscription Renewal for [Month/Period]
Dear [Client Name],
This invoice serves as a reminder for your upcoming subscription renewal for [Month/Period]. The amount due is [Amount], and covers your continued access to [Subscription Service]. Please make your payment by [Due Date] to avoid any interruption in service.
Sincerely,
[Your Name/Company Name]
Template 11: Invoice for Consulting Services
Subject: Invoice [Invoice Number] – Consulting Services Rendered
Dear [Client Name],
Attached is invoice [Invoice Number] for the consulting services provided during [Date Range]. This includes [Briefly list key activities]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 12: Invoice for Web Development Services
Subject: Invoice [Invoice Number] – Web Development Services
Dear [Client Name],
Attached is invoice [Invoice Number] for web development services completed as per our agreement. This includes [List key deliverables, e.g., website design, coding, database setup]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 13: Invoice for Design Services
Subject: Invoice [Invoice Number] – Design Services Rendered
Dear [Client Name],
Attached is invoice [Invoice Number] for the design services provided, including [List deliverables, e.g., logo design, branding materials, website mockups]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 14: Invoice for Content Writing Services
Subject: Invoice [Invoice Number] – Content Writing Services
Dear [Client Name],
Attached is invoice [Invoice Number] for the content writing services provided, including [List deliverables, e.g., blog posts, website copy, articles]. The total word count is [Word Count] at a rate of [Rate per word/project]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 15: Invoice for Photography Services
Subject: Invoice [Invoice Number] – Photography Services
Dear [Client Name],
Attached is invoice [Invoice Number] for the photography services provided on [Date] at [Location] for [Event/Project]. The total amount due is [Amount]. Please remit payment by [Due Date]. A link to download the final images is included in a separate email.
Sincerely,
[Your Name/Company Name]
Template 16: Invoice for Event Planning Services
Subject: Invoice [Invoice Number] – Event Planning Services
Dear [Client Name],
Attached is invoice [Invoice Number] for the event planning services provided for [Event Name] on [Date]. This includes [List key activities, e.g., venue sourcing, vendor management, logistics]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 17: Invoice for Software Development
Subject: Invoice [Invoice Number] – Software Development Services
Dear [Client Name],
Attached is invoice [Invoice Number] for software development services. This covers [Specific Features Developed]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 18: Invoice for Video Editing Services
Subject: Invoice [Invoice Number] – Video Editing Services
Dear [Client Name],
Attached is invoice [Invoice Number] for video editing services for project [Project Name]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 19: Invoice for Marketing Consulting
Subject: Invoice [Invoice Number] – Marketing Consulting Services
Dear [Client Name],
Attached is invoice [Invoice Number] for marketing consulting services provided in [Month/Period]. This includes [List Consulting Activities]. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 20: Invoice with Early Payment Discount Offer
Subject: Invoice [Invoice Number] – Early Payment Discount Available
Dear [Client Name],
Attached is invoice [Invoice Number] for services rendered. We are offering a [Discount Percentage]% discount if payment is received within [Number] days. The discounted amount is [Amount]. The standard due date is [Original Due Date].
Sincerely,
[Your Name/Company Name]
Template 21: Invoice for Freelance Writing Services
Subject: Invoice [Invoice Number] – Freelance Writing Services
Dear [Client Name],
Attached is invoice [Invoice Number] for the freelance writing services provided. Please find attached the invoice. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 22: Invoice for Tutoring Services
Subject: Invoice [Invoice Number] – Tutoring Services Rendered
Dear [Client Name],
Attached is invoice [Invoice Number] for the tutoring services provided. Please find attached the invoice. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 23: Invoice for Repair Services
Subject: Invoice [Invoice Number] – Repair Services Performed
Dear [Client Name],
Attached is invoice [Invoice Number] for the repair services performed. Please find attached the invoice. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 24: Invoice with Detailed Breakdown
Subject: Invoice [Invoice Number] – Detailed Breakdown Provided
Dear [Client Name],
Attached is invoice [Invoice Number] for the detailed breakdown Provided. Please find attached the invoice. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
Template 25: Invoice for Cleaning Services
Subject: Invoice [Invoice Number] – Cleaning Services
Dear [Client Name],
Attached is invoice [Invoice Number] for the cleaning services performed. Please find attached the invoice. The total amount due is [Amount]. Please remit payment by [Due Date].
Sincerely,
[Your Name/Company Name]
In conclusion, using a well-designed invoice template can significantly improve your invoicing process. Our selection of 25 free templates, combined with these adaptable sample letters, provides a comprehensive solution for creating professional and effective invoices that ensure timely payments and maintain positive client relationships. Choose the template that best fits your needs and customize it to reflect your brand.
