Running a cleaning business demands precision and efficiency. One crucial aspect often overlooked is invoicing. A professional, well-structured invoice not only ensures timely payment but also reflects positively on your business’s image. Avoid the hassle of creating invoices from scratch; leverage the power of free, customizable cleaning invoice templates. These templates streamline the billing process, allowing you to focus on providing exceptional cleaning services.
These free templates come in various formats, including Word, Excel, and PDF, catering to different software preferences. They are designed to be easily editable, enabling you to add your company logo, contact information, customer details, a detailed breakdown of services rendered, including the amount of hours spent on each task, material costs and applicable taxes and payment terms. The ease of customization allows you to create invoices that accurately reflect the specific needs of your cleaning service.
Using a pre-designed template significantly reduces the risk of errors. Instead of manually inputting data for each invoice, you can simply fill in the required fields. This saves time and minimizes the possibility of calculation mistakes, ensuring accurate billing and fostering trust with your clients. Plus, many templates come with automated calculations for totals and taxes, further simplifying the process.
Beyond saving time and reducing errors, using professional cleaning invoice templates helps you maintain organized financial records. By consistently using the same format, you can easily track payments, identify outstanding invoices, and generate reports for tax purposes. This level of organization is essential for managing your business’s finances effectively and making informed decisions.
24 Free Cleaning Invoice Template Examples:
Template 1: Basic Cleaning Invoice
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]
Invoice #: 001
Date: October 26, 2023
Bill To: [Client Name]
[Client Address]
Description: Standard House Cleaning
Quantity: 1
Rate: $150.00
Total: $150.00
Notes: Payment due within 15 days. Thank you for your business!
Template 2: Detailed Cleaning Invoice
[Your Company Logo]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]
Invoice #: 002
Date: October 26, 2023
Client ID: [Client ID]
Bill To: [Client Name]
[Client Address]
Service | Description | Hours | Rate/Hour | Subtotal
House Cleaning | General Cleaning | 3 | $40.00 | $120.00
Window Cleaning | Interior and Exterior | 2 | $30.00 | $60.00
Subtotal: $180.00
Tax (8%): $14.40
Total: $194.40
Payment Terms: Net 30 days. A late fee of 1.5% will be applied to overdue invoices.
Template 3: Commercial Cleaning Invoice
[Your Business Name]
[Your Business Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-2023-10-003
Date: October 26, 2023
Due Date: November 25, 2023
Bill to: [Client Company Name]
[Client Company Address]
Description: Office Cleaning – Weekly Service
Quantity: 4 Weeks
Rate per Week: $250.00
Total: $1000.00
Payment Method: Check, Credit Card, or Bank Transfer
Payment Terms: Net 30
Notes: Thank you for your continued business!
Template 4: Post-Construction Cleaning Invoice
[Your Cleaning Company Name]
[Your Company Contact Information]
Invoice #: PC-102623-001
Date of Issue: October 26, 2023
Client: [Client’s Name]
[Client’s Address]
Service Provided: Post-Construction Cleaning
Description: Complete removal of debris, dust, and construction remnants from the [Property Type] at [Address]. Includes interior and exterior cleaning, window washing, and floor scrubbing.
Labor Hours: 40
Hourly Rate: $50.00
Materials Cost: $150.00
Total Before Tax: $2150.00
Sales Tax (6%): $129.00
Total Amount Due: $2279.00
Payment Terms: Due upon receipt.
Payment Methods Accepted: Credit Card, Check, Wire Transfer.
Special Instructions: Please reference Invoice # PC-102623-001 when making payment.
Template 5: Deep Cleaning Invoice
[Cleaning Service Provider Name]
[Address]
[Phone Number]
[Email]
Invoice Number: DC-005
Date Issued: October 26, 2023
Client Name: [Client’s Full Name]
[Client’s Address]
Description of Service: Deep Cleaning of Residential Property.
Details: Thorough cleaning of all rooms including kitchen appliances, bathrooms (scrubbing tiles and grout), floors (vacuuming and mopping), dusting, and window cleaning.
Hours Worked: 6 hours
Hourly Rate: $60.00
Cost of Supplies: $30.00
Subtotal: $390.00
Tax (If applicable): $20.00 (example)
Total Amount Due: $410.00
Payment Due Date: November 10, 2023
Payment Method: Acceptable forms of payment include cash, check, and credit card.
Late Fee Policy: A late fee of $25 will be applied if payment is not received by the due date.
Contact Information: For billing inquiries, please contact [Your Name] at [Phone Number] or [Email].
Template 6: Move-In/Move-Out Cleaning Invoice
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email]
Invoice Number: MIO-231026-001
Date: October 26, 2023
Client: [Client Name]
[Client Address]
Property Address (if different): [Property Address]
Description of Services: Comprehensive Move-In Cleaning / Move-Out Cleaning.
Details: Thorough cleaning of all rooms, including kitchen, bathrooms, bedrooms, and living areas. Included cleaning of appliances, cabinets, windows, floors, and removal of any trash or debris.
Scope of Work:
Kitchen Cleaning: $100.00
Bathroom Cleaning: $75.00
Bedroom Cleaning: $50.00/room x [Number] rooms = $[Total]
Living Room Cleaning: $75.00
Floor Cleaning: $50.00
Window Cleaning: $30.00
Total Subtotal: $[Subtotal]
Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total with Tax]
Payment Terms: Due upon Completion of Service.
Accepted Payment Methods: Cash, Check, Credit Card, or Online Transfer.
Notes: Thank you for choosing [Your Company Name]! We appreciate your business!
Template 7: Airbnb Cleaning Invoice
[Your Company Name and Logo]
[Your Business Address]
[Phone Number]
[Email Address]
Invoice Number: AB-20231026-001
Date of Issue: October 26, 2023
Client Name: [Client Name – Airbnb Host]
[Airbnb Property Address]
Description: Airbnb Turnover Cleaning
Services Provided:
– Changing Linens and Making Beds: $25.00
– Cleaning and Disinfecting Bathrooms: $35.00
– Cleaning Kitchen (Washing Dishes, Wiping Counters, etc.): $40.00
– Vacuuming and Mopping Floors: $30.00
– Dusting Furniture and Surfaces: $20.00
– Trash Removal: $10.00
– Restocking Amenities (Soaps, Shampoos, etc.): $15.00
Total: $175.00
Additional Notes: Special requests, such as extra deep cleaning or laundry services, may incur additional charges.
Payment Due: Within 15 days of invoice date.
Payment Methods: We accept payments through PayPal, bank transfer, or direct deposit.
Thank you for your Business!
Template 8: Apartment Cleaning Invoice
[Your Cleaning Business Name]
[Address]
[Phone]
[Email]
Invoice No.: APT-CL-102623
Date: October 26, 2023
Bill To: [Client Name]
[Client Address]
[Apartment Number]
Description: Apartment Cleaning Services
Services:
– General Cleaning of all rooms: $80.00
– Bathroom Cleaning: $40.00
– Kitchen Cleaning (Includes oven and refrigerator): $60.00
– Floor Cleaning (Vacuuming and mopping): $50.00
– Window Cleaning (Interior only): $30.00
Subtotal: $260.00
Sales Tax (If applicable): $[Tax Amount]
Total: $[Total amount due]
Payment Due Date: 30 days from invoice date
Payment Methods Accepted: Cash, Check, Credit Card, PayPal
Notes: Thank you for your business! Please let us know if you have any questions.
Template 9: Green Cleaning Invoice
[Your Green Cleaning Company Name]
[Company Address]
[Phone Number]
[Email Address]
Invoice Number: GC-20231026-001
Date: October 26, 2023
Bill To: [Client Name]
[Client Address]
Services Provided: Green Cleaning Services
Description: Cleaning using eco-friendly and non-toxic products.
Breakdown:
– General House Cleaning: $120.00
– Kitchen Cleaning (using eco-friendly degreasers): $50.00
– Bathroom Cleaning (using plant-based disinfectants): $40.00
– Floor Cleaning (using non-toxic floor cleaner): $30.00
Subtotal: $240.00
Discounts (if applicable): $[Discount Amount]
Total: $[Total Amount Due]
Payment Terms: Due within 15 days of invoice date.
Payment Methods: Cash, Check, Credit Card, Online Payment.
Note: We use only certified green cleaning products to protect your health and the environment. Thank you for supporting sustainable cleaning practices!
Template 10: One-Time Cleaning Invoice
[Your Cleaning Service Name]
[Your Address]
[Phone Number]
[Email Address]
Invoice #: OTC-10-26-2023
Date: October 26, 2023
Bill To: [Customer Name]
[Customer Address]
Service Description: One-Time Deep Cleaning
Details of Service:
Full House Cleaning: Dusting, vacuuming, mopping, kitchen, bathrooms, and general tidying.
Total Charge: $[Total Charge]
Additional Services (if applicable):
[List any additional services and their charges]
Subtotal: $[Subtotal]
Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Due upon completion of service.
Payment Methods Accepted: Cash, Check, Credit Card, or via online transfer.
Notes: Thank you for choosing our cleaning services! We appreciate your business.
Template 11: Hourly Cleaning Invoice
[Your Company Name]
[Your Address]
[Phone Number]
[Email Address]
Invoice Number: Hourly-2023-10-26-001
Date: October 26, 2023
Bill To: [Client Name]
[Client Address]
Service Provided: Hourly Cleaning Services
Description: General Cleaning Services provided on an hourly basis.
Details: Cleaning included dusting, vacuuming, mopping, and sanitizing surfaces in all requested areas.
Hourly Rate: $[Hourly Rate]
Total Hours Worked: [Number of Hours]
Materials/Supplies Cost (if applicable): $[Materials Cost]
Subtotal: $[Subtotal]
Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Payment due within 15 days.
Payment Methods Accepted: Cash, Check, Credit Card, or Online Payment.
Note: Thank you for your business! If you have any questions regarding this invoice, please contact us.
Template 12: Recurring Cleaning Invoice
[Cleaning Company Name]
[Address]
[Phone Number]
[Email]
Invoice #: REC-CLN-2023-10-26
Date Issued: October 26, 2023
Client Name: [Client’s Full Name]
[Client’s Address]
Service Address: [Service Address, if different]
Service Description: Recurring Cleaning Service (Weekly/Bi-Weekly/Monthly)
Service Period: [Start Date] – [End Date] (If applicable)
Frequency: [Weekly/Bi-Weekly/Monthly]
Services Provided: General cleaning including dusting, vacuuming, mopping, bathroom and kitchen cleaning.
Rate per Visit: $[Rate per Visit]
Number of Visits in this Billing Cycle: [Number of Visits]
Subtotal: $[Subtotal]
Discounts Applied: $[Discount Amount] (if any)
Total: $[Total Amount Due]
Payment Terms: Due upon receipt of invoice.
Payment Methods Accepted: Credit Card, Check, Online Transfer.
Notes: Thank you for your continued business! Please contact us with any questions or concerns.
Template 13: Window Cleaning Invoice
[Your Company Name]
[Your Address]
[Phone Number]
[Email Address]
Invoice #: WC-20231026-001
Date: October 26, 2023
Bill To: [Customer’s Name]
[Customer’s Address]
Service Description: Window Cleaning Services
Details: Cleaning of interior and exterior windows, including frames and sills.
Quantity: [Number of Windows]
Rate per Window: $[Rate per Window]
Additional Services:
– Screen Cleaning: $[Screen Cleaning Cost]
– Hard Water Stain Removal: $[Hard Water Stain Removal Cost]
Subtotal: $[Subtotal Amount]
Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Payment is due within 30 days.
Accepted Payment Methods: Cash, Check, Credit Card, Online Transfer.
Notes: Thank you for choosing us for your window cleaning needs! We appreciate your business.
Template 14: Carpet Cleaning Invoice
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
Invoice #: CC-2023-10-26-001
Date: October 26, 2023
Bill To: [Customer’s Name]
[Customer’s Address]
Service Description: Carpet Cleaning Services
Details: Professional carpet cleaning using steam extraction method.
Rooms Cleaned: [List of Rooms]
Area Covered (sq ft): [Square Footage]
Base Rate: $[Base Rate] per square foot
Additional Services:
– Stain Removal Treatment: $[Stain Removal Cost]
– Pet Odor Treatment: $[Pet Odor Treatment Cost]
– Carpet Protection Application: $[Carpet Protection Cost]
Subtotal: $[Subtotal Amount]
Sales Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Due upon completion of service.
Accepted Payment Methods: Cash, Check, Credit Card, or Online Payment Transfer.
Notes: Thank you for choosing [Your Company Name]! We appreciate your business and look forward to serving you again.
Template 15: Gutter Cleaning Invoice
[Your Business Name]
[Your Business Address]
[Your Phone Number]
[Your Email]
Invoice Number: GC-10262023
Date: October 26, 2023
Bill To: [Client Name]
[Client Address]
Service Description: Gutter Cleaning
Details: Removal of leaves, debris, and other obstructions from gutters and downspouts.
Linear Feet of Gutters Cleaned: [Number] feet
Base Price: $[Price per foot] per foot
Additional Services:
– Downspout Flushing: $[Downspout Flushing Cost]
– Gutter Repair (if any): $[Gutter Repair Cost]
Subtotal: $[Subtotal Amount]
Sales Tax: (if applicable) $[Tax Amount]
Total: $[Total Amount Due]
Payment Due: Within 30 days of invoice date.
Accepted Payment Methods: Cash, Check, Credit Card, PayPal.
Thank you for your business!
Template 16: Office Cleaning Invoice
[Your Cleaning Company Name]
[Company Address]
[Phone Number]
[Email]
Invoice Number: OC-2023-10-26-001
Date: October 26, 2023
Bill To: [Client Company Name]
[Client Company Address]
Service Description: Office Cleaning Services
Scope of Work:
– General Office Cleaning: $[Cost]
– Restroom Cleaning and Sanitization: $[Cost]
– Kitchen/Breakroom Cleaning: $[Cost]
– Trash Removal: $[Cost]
– Floor Cleaning (Vacuuming and Mopping): $[Cost]
Subtotal: $[Total Cost]
Taxes (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Net 30 Days
Payment Methods Accepted: Check, ACH Transfer, Credit Card
Note: We provide comprehensive office cleaning services tailored to meet your needs. Thank you for your business!
Template 17: Pressure Washing Invoice
[Your Company Name]
[Your Company Address]
[Phone Number]
[Email]
Invoice Number: PW-2023-10-26-001
Date Issued: October 26, 2023
Bill To: [Customer Name]
[Customer Address]
Service Description: Pressure Washing Services
Details: Pressure washing of [area being cleaned – e.g., driveway, patio, siding].
Area Size (sq ft): [Area Size]
Rate per sq ft: $[Rate per sq ft]
Additional Services:
– Deck Cleaning: $[Deck Cleaning Cost]
– Fence Cleaning: $[Fence Cleaning Cost]
Subtotal: $[Subtotal Amount]
Sales Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Due upon completion of service.
Accepted Payment Methods: Cash, Check, Credit Card, Online Payment.
Note: Thank you for choosing us for your pressure washing needs!
Template 18: Janitorial Service Invoice
[Janitorial Company Name]
[Address]
[Phone Number]
[Email]
Invoice #: JAN-2023-10-26-01
Date: October 26, 2023
Bill To: [Client Company Name]
[Client Address]
Service Description: Janitorial Services
Period Covered: [Start Date] – [End Date]
Services Provided:
– General Cleaning and Sanitizing: $[Cost]
– Restroom Cleaning: $[Cost]
– Trash Removal: $[Cost]
– Floor Maintenance (Vacuuming, Mopping): $[Cost]
– Supplies Provided: $[Cost] (If applicable)
Total Amount: $[Total Amount Due]
Payment Terms: Net 30 Days
Payment Methods: Check, ACH, Credit Card
Notes: Thank you for your business! Contact us for any questions.
Template 19: Upholstery Cleaning Invoice
[Your Company Name]
[Your Company Address]
[Phone Number]
[Email Address]
Invoice #: UC-20231026-001
Date: October 26, 2023
Bill To: [Client’s Name]
[Client’s Address]
Service Description: Upholstery Cleaning
Details: Professional cleaning of upholstery using appropriate cleaning methods and solutions.
Items Cleaned: [List of Items – e.g., Sofa, Loveseat, Chairs]
Quantity: [Number of Items]
Rate per Item: $[Rate per Item]
Additional Services:
– Stain Protection Application: $[Stain Protection Cost]
– Odor Removal Treatment: $[Odor Removal Cost]
Subtotal: $[Subtotal Amount]
Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Due upon completion of service.
Accepted Payment Methods: Cash, Check, Credit Card, or Online Payment Transfer.
Notes: Thank you for choosing [Your Company Name]! We appreciate your business and look forward to serving you again.
Template 20: Disinfecting Service Invoice
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email]
Invoice Number: DS-2023-10-26-001
Date Issued: October 26, 2023
Bill To: [Customer Name]
[Customer Address]
Service Description: Disinfecting Service
Details: Thorough disinfecting of surfaces using EPA-approved disinfectants.
Area Disinfected: [Area Size – e.g., entire house, office, etc.]
Additional Services:
– High-Touch Point Disinfection: $[Cost]
– Electrostatic Spraying: $[Cost]
Subtotal: $[Subtotal Amount]
Sales Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Due upon completion of service.
Accepted Payment Methods: Cash, Check, Credit Card, Online Payment.
Note: Thank you for choosing us for your disinfecting needs!
Template 21: Post Event Cleaning Invoice
[Cleaning Service Provider Name]
[Address]
[Phone Number]
[Email]
Invoice Number: EVNT-CL-102623
Date: October 26, 2023
Bill To: [Client Name]
[Event Name]
[Event Address]
Service Description: Post-Event Cleaning Services
Details: Post-event cleanup, including trash removal, floor cleaning, and surface cleaning.
Area Cleaned: [Describe Area, e.g., Banquet Hall, Auditorium]
Scope of Work:
– Trash Removal & Disposal: $[Cost]
– Floor Cleaning (Sweep, Mop, Vacuum): $[Cost]
– Surface Cleaning (Tables, Chairs): $[Cost]
– Restroom Cleaning: $[Cost]
Total: $[Total amount due]
Payment Terms: Due upon receipt of invoice.
Payment Methods Accepted: Cash, Check, Credit Card, or Electronic Transfer.
Notes: Thank you for choosing our cleaning services. We appreciate your business and look forward to working with you again!
Template 22: School Cleaning Invoice
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
Invoice #: SC-2023-10-26-001
Date: October 26, 2023
Bill To: [School Name]
[School Address]
Service Description: School Cleaning Services
Services Provided: Daily cleaning and maintenance of classrooms, restrooms, common areas, and offices.
Breakdown:
– Classroom Cleaning: $[Cost per classroom] x [Number of classrooms]
– Restroom Cleaning & Sanitization: $[Cost]
– Office Cleaning: $[Cost]
– Common Areas (Hallways, Cafeteria, etc.): $[Cost]
Subtotal: $[Subtotal Amount]
Sales Tax (if applicable): $[Tax Amount]
Total Amount Due: $[Total Amount Due]
Payment Terms: Net 30 days.
Accepted Payment Methods: Check, Electronic Funds Transfer (EFT), Credit Card.
Notes: Thank you for entrusting us with the cleanliness and hygiene of your school. We are committed to providing a safe and healthy environment for students and staff.
