Simplify Your Billing with Free Invoice Templates
Creating professional invoices doesn’t have to be time-consuming or expensive. We offer a collection of 24 free, printable invoice templates in PDF format, designed to streamline your billing process and help you get paid faster. These templates are easily customizable, allowing you to add your company logo, contact information, and specific payment terms. Whether you’re a freelancer, small business owner, or entrepreneur, these templates provide a simple and efficient solution for managing your invoices.
Download and Customize Your Invoice Today
Our free invoice templates are available for instant download and can be easily printed or filled out electronically. Choose from a variety of designs, including basic templates, service-based templates, and templates with payment due dates. Each template is formatted for clarity and includes essential information such as invoice number, date, customer details, itemized services or products, and total amount due. Download the templates today and start creating professional invoices in minutes.
Sample Invoice Letter Examples
Here are some examples of content you could include in your invoice to request payment. Remember to customize these samples to fit your specific business and client.
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Service/Product] provided on [Date]. The total amount due is [Amount] and is payable within [Number] days.
We accept payment via [Payment Methods]. Please let us know if you have any questions.
Thank you for your business!
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
This is a friendly reminder that invoice [Invoice Number] for [Service/Product] provided on [Date] is now overdue. The total amount due is [Amount].
Please remit payment as soon as possible. If you have already made a payment, please disregard this email.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Attached is invoice [Invoice Number] covering the services provided for Project [Project Name] as agreed upon in our contract. The invoice details a breakdown of hours worked, materials used, and any additional expenses incurred.
The total amount due is [Amount], payable within [Number] days via [Payment Methods]. Please review the invoice carefully and let us know if you have any questions.
We appreciate your business and look forward to continuing our work together.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We recently sent invoice [Invoice Number] for [Service/Product] with a due date of [Due Date]. We wanted to confirm that you received the invoice and if you have initiated payment.
The total amount due is [Amount]. Please let us know if you have any questions regarding the invoice or payment options.
Thank you for your cooperation.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
This is a final notice regarding overdue invoice [Invoice Number] for [Service/Product] provided on [Date]. The total amount due is [Amount].
We have sent previous reminders and have not yet received payment. We urge you to remit payment immediately to avoid further action.
Please contact us within [Number] days to discuss payment arrangements if necessary.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We understand that financial situations can sometimes make it difficult to meet payment deadlines. If you are experiencing difficulty paying invoice [Invoice Number] for [Amount], we are happy to offer a payment plan.
Please contact us to discuss a payment schedule that works for you. We are committed to working with you to resolve this issue.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
This email confirms receipt of your payment for invoice [Invoice Number]. Thank you for your prompt payment.
We appreciate your business and look forward to working with you again in the future.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
This email is to inform you that a credit note has been applied to invoice [Invoice Number]. The revised total amount due is [New Amount]. Please see attached credit note for details.
If you have already made a payment based on the original invoice amount, the credit will be applied to your next invoice.
Thank you for your understanding.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Please note the updated payment terms for invoice [Invoice Number]. The new due date is [New Due Date]. The total amount due remains [Amount].
Please let us know if you have any questions.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We are writing regarding invoice [Invoice Number]. We would like to clarify [Specific Detail needing Clarification – e.g., the service provided, the hours worked, etc.].
Could you please provide further information regarding this matter so we can ensure the invoice is accurate?
Thank you for your assistance.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Attached is invoice [Invoice Number] for your monthly retainer fee for [Month]. This covers the services outlined in our retainer agreement.
The amount due is [Amount] and is payable by [Due Date]. We appreciate your continued business.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Attached is invoice [Invoice Number] for [Service/Product] provided on [Date]. If you pay this invoice within [Number] days, you will receive a [Percentage]% discount.
The discounted amount due is [Discounted Amount]. The full amount due is [Amount]. We appreciate your business.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
As requested, we have attached a copy of invoice [Invoice Number] for your records. Please let us know if you need any further information.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Please update your records with our new billing address, effective immediately. The new address is: [New Billing Address]. Attached is invoice [Invoice Number].
Please use this address for all future payments.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [Service/Product]. Note that this is an international transaction, and any applicable bank fees or currency conversion charges are the responsibility of the client.
The total amount due is [Amount] in [Currency].
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Attached is invoice [Invoice Number] for [Service/Product]. Please note that our office will be closed for the [Holiday] holiday from [Start Date] to [End Date]. Payments made during this time may be processed after our return.
Thank you for your understanding.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Thank you for referring new business to us! A referral bonus has been applied to invoice [Invoice Number].
The original amount was [Original Amount], and the referral bonus is [Bonus Amount]. The total amount due is now [New Amount]. We appreciate your support!
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Please be advised that our bank details have changed. Please use the following details for future payments, including invoice [Invoice Number]: [New Bank Name], [New Account Number], [New Sort Code/Swift Code].
Thank you for updating your records.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
Attached is invoice [Invoice Number], which reflects the changes to the project scope that we discussed on [Date of Discussion]. These changes include [Brief description of changes]. The additional cost for these changes is [Amount].
The total amount due is [Amount], payable within [Number] days. Please review the details carefully.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We received your payment of [Amount Paid] for invoice [Invoice Number], which originally totaled [Original Amount]. There is a remaining balance of [Remaining Balance].
Please remit the remaining balance as soon as possible. Let us know if you have any questions.
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We regret to inform you that your check for invoice [Invoice Number] was returned by our bank due to [Reason for Return, e.g., insufficient funds]. A returned check fee of [Amount] has been added to your account.
The total amount due, including the returned check fee, is [Amount]. Please remit payment immediately via [Alternative Payment Methods].
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
We have applied discount code [Discount Code] to invoice [Invoice Number], giving you [Discount Percentage]% off your total purchase.
Your new total is [New Amount Due]. Thank you for being a valued customer!
Sincerely,
[Your Name/Company Name]
Dear [Client Name],
A late payment fee of [Amount] has been applied to invoice [Invoice Number] as it was not paid by the due date of [Due Date].
The total amount now due is [New Amount Due]. Please remit payment at your earliest convenience.
Sincerely,
[Your Name/Company Name]
Conclusion
In conclusion, these 24 free, printable invoice templates in PDF format provide a valuable resource for anyone seeking a quick, professional, and cost-effective way to manage their billing. They are easily adaptable and can save considerable time and effort. Start using them today to streamline your invoicing process and ensure you get paid on time.
