Creating professional-looking invoices doesn’t have to be a chore. Using Microsoft Excel invoice templates can significantly streamline your billing process, saving you time and ensuring accuracy. These templates are designed to be easily customizable, allowing you to add your company logo, contact information, and specific payment terms with minimal effort. No expensive software is needed, just a working version of Microsoft Excel.
We’ve compiled a collection of 16 free Excel invoice templates covering a variety of business needs. Whether you’re a freelancer, a small business owner, or manage a larger company, you’ll find a design that suits your brand. Templates vary in layout, color schemes, and pre-populated fields, allowing you to choose the one that best reflects your professional image and required information.
Each template includes fields for invoice number, date, customer information, a detailed breakdown of services or products, unit prices, quantities, taxes (if applicable), and the total amount due. Many templates also include a section for notes or special instructions, allowing you to communicate important information to your clients. Always double-check your calculations and ensure accuracy before sending an invoice.
Downloading and using these Excel invoice templates is simple. Just click on the provided link (or button) for each template, and the file will download directly to your computer. Open the file in Excel, customize the information to reflect your business and the specific invoice details, and save it. You can then print the invoice or send it electronically as a PDF attachment. Streamlining this process ensures faster payments and reduces the time spent on administrative tasks.
Sample Letters Using These Templates
Subject: Invoice for [Service/Product] – Invoice #[Invoice Number]
Dear [Client Name],
Please find attached invoice #[Invoice Number] for [brief description of service/product]. The total amount due is [Amount] and is payable within [Number] days.
Thank you for your business.
Sincerely,
[Your Name/Company Name]
Sample 2: Past Due Invoice
Subject: Reminder: Invoice #[Invoice Number] Past Due
Dear [Client Name],
This is a friendly reminder that invoice #[Invoice Number] for [Amount] is now past due. The original due date was [Date]. Please remit payment as soon as possible.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name/Company Name]
Sample 3: Final Notice
Subject: Final Notice: Overdue Invoice #[Invoice Number]
Dear [Client Name],
This is a final notice regarding overdue invoice #[Invoice Number] for [Amount]. Failure to pay within [Number] days will result in further action.
Please contact us immediately to discuss payment arrangements.
Sincerely,
[Your Name/Company Name]
Sample 4: Invoice with Discount
Subject: Invoice #[Invoice Number] – [Service/Product] with Discount
Dear [Client Name],
Attached is invoice #[Invoice Number] for [Service/Product]. As a valued customer, we’ve applied a [Percentage]% discount, bringing the total due to [Amount].
Payment is due within [Number] days.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 5: Invoice with Payment Plan Offer
Subject: Invoice #[Invoice Number] – [Service/Product] with Flexible Payment Options
Dear [Client Name],
Attached is invoice #[Invoice Number] for [Service/Product]. Understanding your needs, we’re offering a flexible payment plan. Please contact us to discuss options. The total due is [Amount].
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 6: Invoice with Detailed Breakdown
Subject: Invoice #[Invoice Number] – Detailed Breakdown of Services
Dear [Client Name],
Attached is invoice #[Invoice Number] providing a detailed breakdown of services rendered for [Project/Task]. The total due is [Amount]. Please review and let us know if you have any questions.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 7: Invoice for Consulting Services
Subject: Invoice #[Invoice Number] – Consulting Services Rendered
Dear [Client Name],
Please find attached invoice #[Invoice Number] for consulting services provided during [Date Range]. The total amount due is [Amount] based on [Hourly Rate] per hour.
Thank you for your continued partnership.
Sincerely,
[Your Name/Company Name]
Sample 8: Invoice for Freelance Work
Subject: Invoice #[Invoice Number] – Freelance Services Provided
Dear [Client Name],
Attached is invoice #[Invoice Number] for freelance work completed on [Project Name]. The total amount due is [Amount], according to our agreed-upon terms.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 9: Reminder of Upcoming Due Date
Subject: Friendly Reminder: Invoice #[Invoice Number] Due Soon
Dear [Client Name],
This is a friendly reminder that invoice #[Invoice Number] for [Amount] is due on [Date]. Please ensure payment is processed by then.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 10: Invoice with Late Fee Notice
Subject: Invoice #[Invoice Number] – Late Fee Applied
Dear [Client Name],
Due to the delay in payment, a late fee of [Amount] has been applied to invoice #[Invoice Number], bringing the total amount due to [Amount]. Please remit payment as soon as possible.
Sincerely,
[Your Name/Company Name]
Sample 11: Invoice Adjustment/Credit Memo
Subject: Credit Memo for Invoice #[Invoice Number]
Dear [Client Name],
Please find attached a credit memo related to Invoice #[Invoice Number] reflecting an adjustment to the total amount.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 12: Thank You Note After Payment
Subject: Payment Received – Thank You!
Dear [Client Name],
This email confirms that we have received your payment for Invoice #[Invoice Number]. Thank you for your prompt payment!
Sincerely,
[Your Name/Company Name]
Sample 13: Following Up on Invoice – No Response
Subject: Following Up: Invoice #[Invoice Number]
Dear [Client Name],
We are following up regarding invoice #[Invoice Number] as we have not yet received a response. Please review and let us know if you have any questions or require additional information.
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 14: Invoice for Subscription Service
Subject: Invoice #[Invoice Number] – [Subscription Name] Renewal
Dear [Client Name],
Please find attached invoice #[Invoice Number] for the renewal of your [Subscription Name] subscription. The amount due is [Amount].
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 15: Invoice with Multiple Line Items
Subject: Invoice #[Invoice Number] – Detailed Project Invoice
Dear [Client Name],
Attached is a detailed invoice #[Invoice Number] outlining all costs associated with [Project Name].
Thank you!
Sincerely,
[Your Name/Company Name]
Sample 16: Final Invoice for Project Completion
Subject: Final Invoice #[Invoice Number] – Project Completion
Dear [Client Name],
Please find attached the final invoice #[Invoice Number] for the completion of [Project Name]. Thank you for your business!
Sincerely,
[Your Name/Company Name]
In conclusion, utilizing free Excel invoice templates is a practical and efficient solution for businesses of all sizes. These templates offer a cost-effective way to create professional invoices, track payments, and maintain accurate financial records. By choosing the right template and customizing it to your specific needs, you can streamline your billing process and improve your overall cash flow. Remember to choose a template that suits your brand, clearly itemize your services or products, and communicate your payment terms effectively. Effective invoicing is key to successful business management.
