Creating professional invoices is crucial for getting paid promptly and maintaining a positive image for your business. QuickBooks is a powerful accounting tool, but sometimes you need a more customized look for your invoices. That’s where free invoice templates come in handy. These templates, compatible with QuickBooks, allow you to tailor your invoices to reflect your brand identity while still integrating seamlessly with your accounting software.
Using a pre-designed invoice template saves you time and effort compared to creating one from scratch. Many free templates offer customizable fields, allowing you to add your logo, change colors, and adjust the layout to match your branding. Furthermore, they help ensure consistency across all your invoices, projecting a professional image to your clients.
This article provides a curated list of 19 free and customizable invoice templates specifically designed or easily adaptable for QuickBooks. We’ll show you a variety of styles, from simple and clean designs to more elaborate and visually appealing options, ensuring you’ll find a template that suits your business needs. Each template can be downloaded and customized to fit your specific requirements, allowing for easy integration with your existing QuickBooks system.
19 QuickBooks Invoice Template Examples:
Here are 19 example templates formatted as sample letter content. Remember, these are *examples* of the *content* that would be found in each template. Actual templates are visual files (.docx, .xlsx, .pdf etc.) that you would download and edit.
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Simple Invoice Template:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Invoice Number: [Invoice Number]
Date: [Date]Bill To:
[Client Name]
[Client Address]Description | Quantity | Unit Price | Amount
—|—|—|—
[Item Description] | [Quantity] | [Unit Price] | [Amount]
[Item Description] | [Quantity] | [Unit Price] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Thank you for your business!
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Professional Invoice Template:
[Your Logo]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To:
[Client Name]
[Client Address]Item | Description | Quantity | Unit Price | Amount
—|—|—|—|—
[Item] | [Item Description] | [Quantity] | [Unit Price] | [Amount]
[Item] | [Item Description] | [Quantity] | [Unit Price] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Discount: [Discount Amount]
Total: [Total Amount]Payment Terms: Net 30
Thank you for your business! -
Basic Service Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Invoice # [Invoice Number]
Date: [Date]To:
[Customer Name]
[Customer Address]Service Provided | Date of Service | Hours | Rate | Total
—|—|—|—|—
[Service] | [Date] | [Hours] | [Rate] | [Total]
[Service] | [Date] | [Hours] | [Rate] | [Total]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Thank You! We appreciate your business.
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Consulting Invoice:
[Your Logo]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Website]INVOICE
Invoice Number: [Invoice Number]
Invoice Date: [Date]
Due Date: [Due Date]Client:
[Client Company Name]
[Client Contact Name]
[Client Address]Description | Hours | Rate | Amount
—|—|—|—
[Consulting Service] | [Hours] | [Rate] | [Amount]
[Consulting Service] | [Hours] | [Rate] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Notes: Please remit payment within 30 days.
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Freelance Invoice Template:
[Your Name/Business Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice #: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill to:
[Client Name]
[Client Address]Project | Description | Rate/Unit | Qty | Amount
—|—|—|—|—
[Project Name] | [Task Description] | [Rate] | [Quantity] | [Amount]
[Project Name] | [Task Description] | [Rate] | [Quantity] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Payment Method: [Your Preferred Payment Method]
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Construction Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Invoice
Invoice Number: [Invoice Number]
Date: [Date]Client:
[Client Name]
[Client Address]Item | Description | Quantity | Rate | Amount
—|—|—|—|—
[Materials] | [Description of Materials] | [Quantity] | [Rate] | [Amount]
[Labor] | [Description of Labor] | [Hours] | [Rate] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Payment Terms: Due upon receipt.
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Creative Agency Invoice:
[Your Logo]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date Issued: [Date]
Due Date: [Due Date]Bill To:
[Client Name]
[Client Address]Service | Description | Quantity | Price | Total
—|—|—|—|—
[Service Name] | [Detailed Description] | [Quantity] | [Price] | [Total]
[Service Name] | [Detailed Description] | [Quantity] | [Price] | [Total]Subtotal: [Subtotal]
VAT (if applicable): [VAT Amount]
Total Amount Due: [Total Amount]Notes: Payment accepted via bank transfer or credit card.
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Real Estate Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice #: [Invoice Number]
Date: [Date]Client:
[Client Name]
[Client Address]Item | Description | Amount
—|—|—
[Property Management Fee] | [Month/Year] | [Amount]
[Repair Costs] | [Description] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Payment is due within 15 days.
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Event Planning Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]Client Name:
[Client Name]
[Client Address]Item | Description | Qty | Price | Amount
—|—|—|—|—
[Venue Rental] | [Name of Venue] | 1 | [Price] | [Amount]
[Catering] | [Description of Catering] | [Number of Guests] | [Price per Guest] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Thank you for choosing us!
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Web Design Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To:
[Client Name]
[Client Address]Item | Description | Rate | Hours | Amount
—|—|—|—|—
[Web Design] | [Description of Work] | [Hourly Rate] | [Number of Hours] | [Amount]
[Hosting] | [Monthly Hosting Fee] | [Monthly Rate] | 1 | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Payment is due upon receipt.
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Marketing Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Invoice
Invoice Number: [Invoice Number]
Date: [Date]Client:
[Client Name]
[Client Address]Service | Description | Rate/Unit | Quantity | Amount
—|—|—|—|—
[SEO Services] | [Details of Services] | [Monthly Rate] | 1 | [Amount]
[Social Media Management] | [Details of Services] | [Monthly Rate] | 1 | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Payment terms: Net 30 days.
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Photography Invoice:
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To:
[Client Name]
[Client Address]Item | Description | Qty | Rate | Amount
—|—|—|—|—
[Photography Session] | [Event/Type of Session] | 1 | [Session Fee] | [Amount]
[Prints] | [Size & Quantity] | [Quantity] | [Price per Print] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Thank you for your business!
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Catering Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice #: [Invoice Number]
Date: [Date]
Event Date: [Date of Event]Client:
[Client Name]
[Client Address]Item | Description | Quantity | Price | Total
—|—|—|—|—
[Food Service] | [Menu Description] | [Number of Guests] | [Price per Guest] | [Amount]
[Drinks] | [Type of Drinks] | [Number of Guests] | [Price per Guest] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Gratuity: [Gratuity Amount]
Total: [Total Amount]Payment due within 14 days.
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Tutoring Invoice:
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]Client Name:
[Client Name]
[Client Address]Service | Description | Hours | Rate/Hour | Amount
—|—|—|—|—
[Tutoring Subject] | [Dates of Tutoring Sessions] | [Number of Hours] | [Rate per Hour] | [Amount]
[Materials Fee] | [Description] | 1 | [Fee Amount] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Thank you for your patronage!
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Graphic Design Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill to:
[Client Name]
[Client Address]Item | Description | Quantity | Price | Total
—|—|—|—|—
[Logo Design] | [Description] | 1 | [Price] | [Amount]
[Brochure Design] | [Description] | 1 | [Price] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Terms: 50% deposit required upon agreement.
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Cleaning Service Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice #: [Invoice Number]
Date: [Date]
Service Date: [Date of Service]Customer:
[Client Name]
[Client Address]Service | Description | Rate | Hours | Amount
—|—|—|—|—
[Cleaning Service] | [Description of Cleaning] | [Hourly Rate] | [Number of Hours] | [Amount]
[Supplies] | [Cost of Supplies] | 1 | [Supply Cost] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Payment due upon receipt of invoice.
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Music Lesson Invoice:
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice Number: [Invoice Number]
Date: [Date]Client:
[Client Name]
[Client Address]Service | Description | Quantity | Rate | Amount
—|—|—|—|—
[Music Lessons] | [Number of Lessons] | [Number of Lessons] | [Price per Lesson] | [Amount]
[Sheet Music] | [Title of Sheet Music] | 1 | [Price] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Payment due by the 15th of the month.
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Mobile App Development Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]INVOICE
Invoice #: [Invoice Number]
Date: [Date]
Due Date: [Due Date]Bill To:
[Client Name]
[Client Address]Item | Description | Hours | Rate | Amount
—|—|—|—|—
[App Development] | [Description of Work] | [Number of Hours] | [Rate per Hour] | [Amount]
[UI/UX Design] | [Description of Work] | [Number of Hours] | [Rate per Hour] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total Due: [Total Amount]Payment Terms: Net 30 days.
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Landscaping Invoice:
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]Invoice
Invoice Number: [Invoice Number]
Date: [Date]Client:
[Client Name]
[Client Address]Item | Description | Quantity | Rate | Amount
—|—|—|—|—
[Mowing] | [Description of Service] | [Number of Services] | [Rate per Service] | [Amount]
[Mulching] | [Description of Mulch] | [Amount of Mulch (cubic yards)] | [Price per Cubic Yard] | [Amount]Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]Thank you for your business!
Choosing the right QuickBooks invoice template can significantly improve your billing process and enhance your professional image. Consider your business needs, branding, and the type of information you need to convey on your invoices. By customizing a free template, you can create professional-looking invoices that integrate seamlessly with QuickBooks, saving you time and helping you get paid faster. Remember to always verify the accuracy of calculations and payment information before sending your invoices.
