Subject: Sick Leave Email: 5 Samples for a Quick & Easy Absence
When you’re feeling under the weather, the last thing you want to worry about is crafting the perfect email to your boss. This article provides 5 clear and concise sick leave email samples you can adapt for your own situation. We’ll cover essential information like expected duration and any urgent tasks that need delegation.
These examples are designed to be professional and informative, ensuring your manager is aware of your absence and understands the impact on your work. Remember to always check your company’s sick leave policy and adapt these templates to fit your specific needs and workplace culture. Keep it brief, courteous, and focused on the necessary details.
Each sample includes a slightly different approach, whether you need to provide a brief explanation, delegate urgent tasks, or simply inform your manager of your absence. You can easily copy and paste these samples, adjusting the bracketed information to personalize them for your situation.
Below you’ll find five different options, from short and sweet to including details about your workload. Pick whichever fits your situation best, and don’t worry about being overly verbose, the important part is to communicate that you will not be at work.
Sick Leave Email Samples:
Sample 1: Short and Sweet
Subject: Sick Leave – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I will be taking sick leave today, [Date], due to illness.
I expect to be back in the office on [Return Date].
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 2: Providing a Brief Explanation
Subject: Sick Leave – [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I will be taking sick leave today, [Date]. I’m feeling unwell with [Briefly describe your symptoms, e.g., a bad cold].
I anticipate being back in the office on [Return Date].
Thank you,
[Your Name]
Sample 3: Delegating Urgent Tasks
Subject: Sick Leave – [Your Name] – Urgent Items
Dear [Manager’s Name],
I am writing to let you know that I will be out on sick leave today, [Date]. I’m not feeling well and need to take the day to recover.
[Urgent Task 1] can be handled by [Colleague’s Name]. I have already briefed them on [brief description].
[Urgent Task 2] needs to be postponed until my return on [Return Date].
I apologize for any inconvenience this may cause.
Regards,
[Your Name]
Sample 4: Indicating Limited Availability
Subject: Sick Leave – [Your Name]
Dear [Manager’s Name],
I’m writing to inform you that I won’t be able to come into the office today, [Date], due to illness.
While I will be taking the day to rest, I will be checking emails periodically for anything urgent. Please contact me if absolutely necessary.
I expect to be back tomorrow, [Return Date].
Thank you,
[Your Name]
Sample 5: Longer Absence (Extending Sick Leave)
Subject: Sick Leave Extension – [Your Name]
Dear [Manager’s Name],
I am writing to request an extension to my sick leave. My original return date was [Original Return Date], but I am still not feeling well enough to return to work.
I have been advised by my doctor to take additional time to recover. I now anticipate returning to work on [New Return Date]. I will provide a doctor’s note if required.
I apologize for any inconvenience this may cause.
Thank you for your understanding.
Sincerely,
[Your Name]
Conclusion
Using these templates provides a solid starting point for communicating your sick leave to your employer. Remember to tailor the samples to your specific situation and workplace culture. Keeping your communication clear, concise, and professional ensures a smooth process and allows you to focus on getting better.
