Moving out of a rental property requires more than just packing your belongings. A well-written notice to your landlord is crucial for a smooth and amicable departure. This letter outlines your intention to vacate, ensures you fulfill your lease obligations, and protects your security deposit. Ignoring this step can lead to complications and unnecessary expenses. This article provides 11 sample letters, ready for download in PDF format, to help you navigate this process.
Each sample caters to slightly different scenarios, from adhering to a fixed-term lease to addressing special circumstances. Carefully review each example to find the one that best matches your situation. Remember to always customize the letter with your specific details, including your name, address, move-out date, and contact information. Proper communication is key to maintaining a positive landlord-tenant relationship even after you’ve moved on.
11 Sample Letters to Landlord Moving Out (PDF)
Here are 11 sample letters you can adapt. Remember to replace the bracketed information with your own details. Each letter is designed to be clear, concise, and professional.
-
Sample 1: Standard Notice to Vacate
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Move-Out]. This fulfills the [Number] day notice requirement as outlined in my lease agreement.
I will ensure the property is left clean and in good condition, as per the terms of my lease. Please let me know your preferred method for returning my security deposit to [Your New Address].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Notice to Vacate at End of Lease
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as notification that I will not be renewing my lease for the property located at [Your Address]. My lease expires on [Date of Lease Expiration], and I will be vacating the premises on or before that date.
I will leave the property clean and in good order, as per the lease agreement. Please advise on the procedure for returning the keys and my security deposit.
Thank you for the opportunity to rent this property.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Early Lease Termination Notice (with Explanation)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
I am writing to inform you of my need to terminate my lease agreement for the property located at [Your Address] early. My lease is currently set to expire on [Date of Lease Expiration], but I will need to vacate by [Date of Move-Out].
The reason for this early termination is [Briefly Explain Reason – e.g., job relocation, unexpected financial hardship]. I understand that breaking the lease may incur penalties, and I am willing to discuss options for minimizing any financial impact, such as finding a suitable replacement tenant.
Please let me know what steps I need to take to proceed and what fees, if any, will be applied.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Notice to Vacate – Mutual Agreement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter confirms our mutual agreement that I will be vacating the property located at [Your Address] on [Date of Move-Out]. As per our discussion on [Date of Discussion], I will be relinquishing my tenancy on this date.
Please confirm in writing the terms we discussed regarding the return of my security deposit and any applicable fees.
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Request for Pre-Move-Out Inspection
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as notification that I will be vacating the property located at [Your Address] on [Date of Move-Out]. I would like to request a pre-move-out inspection of the property to identify any potential issues that need to be addressed before my departure.
Please let me know what dates and times work best for you to conduct this inspection.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Forwarding Address Provided
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Move-Out].
My forwarding address for the return of my security deposit is: [Your New Address].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Notice Regarding Security Deposit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as notification that I will be vacating the property located at [Your Address] on [Date of Move-Out]. I am writing to remind you of the security deposit I paid in the amount of [Amount of Deposit] on [Date of Deposit].
Please ensure that the deposit is returned to me within the legally mandated timeframe, as outlined in [State/Local Law Reference, if known]. My forwarding address is: [Your New Address].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Request to Sublet
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as notification that I will be vacating the property located at [Your Address] on [Date of Move-Out]. However, I would like to request your permission to sublet the property for the remainder of my lease term, which ends on [Date of Lease Expiration].
I have a potential subtenant, [Subtenant’s Name], who is interested in renting the property. Their contact information is [Subtenant’s Phone Number] and [Subtenant’s Email Address]. I am willing to handle the screening process and ensure they meet your tenant requirements.
Please let me know if you are willing to consider this request.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Notice After Verbal Agreement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as written confirmation that, as discussed verbally on [Date of Verbal Agreement], I will be vacating the property located at [Your Address] on [Date of Move-Out].
Please let me know your preferred method for returning my security deposit to [Your New Address].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Notice with Special Circumstances (e.g., military deployment)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as notification that I will be vacating the property located at [Your Address] on [Date of Move-Out]. I am required to terminate my lease early due to [Specific Circumstance – e.g., military deployment orders]. I have attached a copy of my [Deployment Orders/Supporting Documentation] for your review.
I understand there may be regulations regarding lease termination due to [Specific Circumstance], and I am willing to cooperate fully to ensure compliance. Please advise on the necessary procedures and any applicable fees.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Reminder Notice (Follow Up)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Dear [Landlord’s Name],
This letter serves as a reminder that, as previously notified on [Date of Original Notice], I will be vacating the property located at [Your Address] on [Date of Move-Out].
I am writing to confirm the arrangements for key return and the return of my security deposit. My forwarding address is [Your New Address]. Please let me know when I can expect to receive the deposit.
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Using these sample letters as a starting point ensures clear and professional communication with your landlord. Remember to tailor each letter to your specific circumstances and always keep a copy for your records. Sending a well-crafted notice to vacate is a crucial step in ensuring a smooth and stress-free moving process. Download the PDF versions for easy editing and printing.
