Waiting for results can be a nerve-wracking experience. Whether it’s exam scores, medical test outcomes, or application decisions, the anticipation can be challenging. Knowing how to effectively request an update can significantly speed up the process. A well-crafted letter not only expresses your need clearly but also maintains a professional and respectful tone, increasing the likelihood of a prompt response. This article provides 16 sample letters designed to help you request results in various situations.
These sample letters cover a wide range of scenarios, from academic results to medical reports and job application outcomes. Each letter is tailored to its specific context, providing a clear and concise request while maintaining a courteous and professional demeanor. Remember to adapt these templates to your individual circumstances, including all relevant details such as reference numbers, dates, and specific information that can help the recipient locate your record quickly. By using these templates as a starting point, you can effectively communicate your need for information and potentially expedite the release of your results.
Sample Letters for Requesting Results
1. Requesting Exam Results
Dear [Professor’s Name/Exam Board],
I am writing to inquire about the results of the [Exam Name] examination I took on [Date]. My student ID is [Student ID]. I would appreciate it if you could inform me when the results will be available.
Sincerely,
[Your Name]
2. Requesting Medical Test Results
Dear [Doctor’s Name/Lab],
I am writing to request the results of the medical tests I underwent on [Date] at your facility. My name is [Your Name], and my date of birth is [Date of Birth]. Please let me know when I can expect to receive these results.
Sincerely,
[Your Name]
3. Requesting Job Application Status
Dear [Hiring Manager/HR Department],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date]. My name is [Your Name]. I am eager to learn about the status of my application and would appreciate any updates you can provide.
Sincerely,
[Your Name]
4. Requesting Scholarship Application Results
Dear [Scholarship Committee],
I am inquiring about the status of my scholarship application, which I submitted on [Date]. My name is [Your Name], and my application reference number is [Reference Number]. I would be grateful for an update on the decision.
Sincerely,
[Your Name]
5. Requesting University Admission Decision
Dear [Admissions Office],
I am writing to inquire about the status of my application for admission to [Program Name] at [University Name]. I submitted my application on [Date]. My application ID is [Application ID]. I would appreciate an update on the decision timeline.
Sincerely,
[Your Name]
6. Requesting Loan Application Status
Dear [Loan Officer/Bank],
I am writing to inquire about the status of my loan application, submitted on [Date]. My name is [Your Name], and my application reference number is [Reference Number]. Kindly provide an update on the processing of my application.
Sincerely,
[Your Name]
7. Requesting Insurance Claim Update
Dear [Insurance Company],
I am writing to inquire about the status of my insurance claim, filed on [Date]. My name is [Your Name], and my policy number is [Policy Number]. The claim number is [Claim Number]. Please provide an update on the progress of the claim.
Sincerely,
[Your Name]
8. Requesting Research Study Results
Dear [Researcher/Study Coordinator],
I participated in the [Research Study Name] study on [Date]. My name is [Your Name], and my participant ID (if applicable) is [Participant ID]. I am interested in receiving a summary of the study results when they become available.
Sincerely,
[Your Name]
9. Requesting Competition Results
Dear [Competition Organizer],
I am writing to inquire about the results of the [Competition Name], which I participated in on [Date]. My name is [Your Name], and my registration ID is [Registration ID]. I would appreciate an update on when the results will be announced.
Sincerely,
[Your Name]
10. Requesting Passport Application Status
Dear [Passport Agency],
I am writing to inquire about the status of my passport application, submitted on [Date]. My name is [Your Name], and my application reference number is [Reference Number]. Please provide an update on the processing of my application.
Sincerely,
[Your Name]
11. Requesting Visa Application Status
Dear [Visa Agency/Embassy],
I am writing to inquire about the status of my visa application, submitted on [Date]. My name is [Your Name], and my application reference number is [Reference Number]. Kindly provide an update on the progress of my application.
Sincerely,
[Your Name]
12. Requesting Property Appraisal Report
Dear [Appraiser],
I am writing to request an update on the property appraisal report for the property located at [Property Address]. The appraisal was conducted on [Date]. My name is [Your Name], and my contact number is [Contact Number].
Sincerely,
[Your Name]
13. Requesting Court Decision
Dear [Clerk of Court],
I am writing to inquire about the status of the decision for case number [Case Number]. My name is [Your Name], and I am a [Plaintiff/Defendant] in this case. Please provide an update on when the decision is expected.
Sincerely,
[Your Name]
14. Requesting Product Testing Results
Dear [Testing Lab],
I am writing to request the results of the product testing conducted on [Date] for [Product Name]. My name is [Your Name], and the product reference number is [Reference Number]. I would be grateful for an update on the testing results.
Sincerely,
[Your Name]
15. Requesting Survey Results
Dear [Survey Administrator],
I am writing to inquire about the availability of the results from the [Survey Name] survey conducted between [Start Date] and [End Date]. My name is [Your Name]. Please let me know when the results will be published.
Sincerely,
[Your Name]
16. Requesting Background Check Results
Dear [Background Check Company],
I am writing to inquire about the status of my background check, which I initiated on [Date]. My name is [Your Name], and the reference number (if applicable) is [Reference Number]. I would appreciate an update on the progress.
Sincerely,
[Your Name]
Conclusion
Using these sample letters can help you effectively communicate your need for results in a variety of situations. Remember to always maintain a professional and respectful tone, and to include all necessary details to help the recipient locate your information quickly. Customize these templates to fit your specific needs, and you’ll be well on your way to getting the information you need. Good luck!
