A proof of employment letter, also known as an employment verification letter, is a document used to confirm an individual’s employment history. It’s commonly requested by employees for various reasons, including loan applications, renting an apartment, or immigration purposes. This letter usually includes details such as the employee’s job title, dates of employment, and sometimes salary information. Providing an accurate and timely proof of employment letter is crucial for maintaining good employer-employee relations and ensuring a smooth process for the employee.
This article offers 24 sample job letter proof of employment letters to help you understand the different formats and information typically included. Remember to always adapt these samples to fit your specific situation and company policies. Accuracy is paramount, as these letters are often used for official purposes and rely on the information within.
24 Sample Job Letter Proof of Employment Letters
Here are examples of Proof of Employment letters. Remember to replace the bracketed information with the actual details.
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Sample 1: Basic Proof of Employment
[Date][Employee Name]
[Employee Address]To Whom It May Concern:
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 2: Proof of Employment with Salary
[Date][Employee Name]
[Employee Address]To Whom It May Concern:
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current annual salary is [Salary Amount].
Sincerely,
[Your Name]
[Your Title] -
Sample 3: Proof of Employment with Specific Dates
[Date]To Whom It May Concern:
This letter serves as confirmation that [Employee Name] was employed by [Company Name] from [Start Date] to [End Date] as a [Job Title].
Sincerely,
[Your Name]
[Your Title] -
Sample 4: Proof of Employment with Performance Note
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed with our company, [Company Name], as a [Job Title]. They have been with us since [Start Date]. [Employee Name] is a valued member of our team and consistently meets expectations.
Sincerely,
[Your Name]
[Your Title] -
Sample 5: Proof of Employment – Detailed Responsibilities
[Date]To Whom It May Concern:
This letter is to confirm that [Employee Name] is employed by [Company Name] as a [Job Title]. Their employment began on [Start Date]. As a [Job Title], their primary responsibilities include:
- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]
Sincerely,
[Your Name]
[Your Title] -
Sample 6: Proof of Employment – Promotion Indication
[Date]To Whom It May Concern:
This letter verifies that [Employee Name] is currently employed at [Company Name]. They were initially hired as a [Initial Job Title] on [Start Date] and were subsequently promoted to [Current Job Title] on [Promotion Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 7: Proof of Employment for Loan Application
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is [Salary Amount]. This information is provided at their request for a loan application.
Sincerely,
[Your Name]
[Your Title] -
Sample 8: Proof of Employment for Apartment Rental
[Date]To Whom It May Concern:
This letter confirms the employment of [Employee Name] at [Company Name]. They have been employed as a [Job Title] since [Start Date] and earn an annual salary of [Salary Amount]. This information is provided at their request for an apartment rental application.
Sincerely,
[Your Name]
[Your Title] -
Sample 9: Proof of Employment – Short & Simple
[Date]To Whom It May Concern:
Please accept this letter as confirmation that [Employee Name] is employed by [Company Name] as a [Job Title]. Their start date is [Start Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 10: Proof of Employment – Contact Information Included
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been with us since [Start Date] and their current salary is [Salary Amount]. Please feel free to contact me at [Phone Number] or [Email Address] if you require any further information.
Sincerely,
[Your Name]
[Your Title] -
Sample 11: Proof of Employment with Bonus Information
[Date]To Whom It May Concern:
This letter verifies that [Employee Name] is employed by [Company Name] as a [Job Title]. Their start date is [Start Date], and their current annual salary is [Salary Amount], plus eligible for an annual bonus based on performance.
Sincerely,
[Your Name]
[Your Title] -
Sample 12: Proof of Employment – Part-Time Employee
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is employed part-time at [Company Name] as a [Job Title]. They began their employment on [Start Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 13: Proof of Employment with Commendation
[Date]To Whom It May Concern:
It is with great pleasure that I confirm [Employee Name]‘s employment at [Company Name] as a [Job Title] since [Start Date]. They are a highly valued employee and consistently exceed expectations in their role.
Sincerely,
[Your Name]
[Your Title] -
Sample 14: Proof of Employment – For Immigration Purposes
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title] since [Start Date]. Their annual salary is [Salary Amount]. This information is being provided for immigration purposes at their request.
Sincerely,
[Your Name]
[Your Title] -
Sample 15: Proof of Employment – Hourly Rate
[Date]To Whom It May Concern:
This letter is to confirm that [Employee Name] is employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current hourly rate is [Hourly Rate].
Sincerely,
[Your Name]
[Your Title] -
Sample 16: Proof of Employment – Future Employment
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] has accepted a position at [Company Name] as a [Job Title], commencing on [Start Date]. Their annual salary will be [Salary Amount].
Sincerely,
[Your Name]
[Your Title] -
Sample 17: Proof of Employment – Confidentiality Clause
[Date]To Whom It May Concern:
This letter verifies that [Employee Name] is currently employed with [Company Name] as a [Job Title], since [Start Date]. Their current salary is [Salary Amount]. Please note that any further details regarding their employment are subject to our company’s confidentiality policy.
Sincerely,
[Your Name]
[Your Title] -
Sample 18: Proof of Employment – Department Specific
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is an employee of [Company Name], working in the [Department Name] department as a [Job Title]. They have been with the company since [Start Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 19: Proof of Employment – For Visa Application
[Date]To Whom It May Concern:
This letter is to confirm the employment of [Employee Name] at [Company Name]. They are currently employed as a [Job Title] since [Start Date], earning an annual salary of [Salary Amount]. This information is provided at their request in support of their visa application.
Sincerely,
[Your Name]
[Your Title] -
Sample 20: Proof of Employment – Layoff Confirmation
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] was employed by [Company Name] from [Start Date] until [End Date] as a [Job Title]. Their employment ended due to a company-wide layoff.
Sincerely,
[Your Name]
[Your Title] -
Sample 21: Proof of Employment – Retirement Confirmation
[Date]To Whom It May Concern:
This letter is to confirm that [Employee Name] was employed by [Company Name] from [Start Date] until [End Date] as a [Job Title]. They retired from their position on [End Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 22: Proof of Employment – Employee Referral Letter
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Job Title] and is in good standing. We highly recommend them for other roles.
Sincerely,
[Your Name]
[Your Title] -
Sample 23: Proof of Employment – Last Evaluation Date
[Date]To Whom It May Concern:
This letter confirms that [Employee Name] is an employee of [Company Name], with a current role as [Job Title] since [Start Date]. Their last evaluation date was [Evaluation Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 24: Proof of Employment – Independent Contractor
[Date]To Whom It May Concern:
This letter confirms that [Contractor Name] is an independent contractor providing services to [Company Name] since [Start Date]. They provide services as a [Service Provided].
Sincerely,
[Your Name]
[Your Title]
These sample letters offer a starting point for crafting accurate and professional proof of employment documents. Always tailor each letter to the specific requirements of the requester and ensure all information is verified for accuracy. Providing prompt and accurate verification of employment is a key aspect of maintaining positive relationships with current and former employees.
