Crafting a professional resignation letter is crucial for leaving your job on good terms. It’s your final impression on your employer and colleagues, and a well-written letter can ensure a smooth transition and maintain positive relationships. These letter samples below are designed to help you format your resignation notice and provide clarity and professionalism in your departure.
Choosing the right resignation letter depends on your circumstances. Are you leaving for a new opportunity? Are you retiring? Or are you facing personal challenges? The tone and content of your letter should reflect your situation. This guide provides numerous templates to cover a wide range of scenarios, allowing you to tailor your resignation letter to best suit your individual needs and maintain professional etiquette.
Below are 23 sample resignation letters for various situations:
- Sample 1: Simple Resignation
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title] effective [Your Last Day]. Thank you. Sincerely, [Your Name]. - Sample 2: Resignation with Gratitude
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. Thank you for the opportunity. Sincerely, [Your Name]. - Sample 3: Resignation for a New Opportunity
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I have accepted another position. Sincerely, [Your Name]. - Sample 4: Resignation with Two Weeks’ Notice
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective two weeks from today, [Your Last Day]. I appreciate the opportunity. Sincerely, [Your Name]. - Sample 5: Resignation with a Longer Notice Period
Dear [Manager’s Name], This letter is to formally notify you of my resignation from my role as [Your Job Title], with my last day of employment being [Your Last Day]. I have enjoyed my time here. Sincerely, [Your Name]. - Sample 6: Resignation with a Reason (Optional)
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day], due to [Brief Reason]. Thank you. Sincerely, [Your Name]. - Sample 7: Resignation – Relocation
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day], due to my family’s relocation. Sincerely, [Your Name]. - Sample 8: Resignation – Personal Reasons
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day], for personal reasons. I appreciate the opportunities. Sincerely, [Your Name]. - Sample 9: Resignation – Further Education
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I will be pursuing further education. Sincerely, [Your Name]. - Sample 10: Resignation – Health Reasons
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day], for health reasons. Thank you for your understanding. Sincerely, [Your Name]. - Sample 11: Resignation – Career Change
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I am pursuing a career change. Sincerely, [Your Name]. - Sample 12: Resignation – Retirement
Dear [Manager’s Name], This letter is to formally notify you of my retirement from my role as [Your Job Title], with my last day of employment being [Your Last Day]. I have enjoyed my time. Sincerely, [Your Name]. - Sample 13: Resignation – Contract Ending
Dear [Manager’s Name], This letter serves as notification that I will not be renewing my contract for the position of [Your Job Title], effective [Your Last Day]. Thank you. Sincerely, [Your Name]. - Sample 14: Resignation – Seeking New Challenges
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I am seeking new challenges in my career. Sincerely, [Your Name]. - Sample 15: Resignation – Family Obligations
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day], due to increasing family obligations. Thank you. Sincerely, [Your Name]. - Sample 16: Resignation – No Specific Reason
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. Sincerely, [Your Name]. - Sample 17: Resignation – Expressing Willingness to Help with Transition
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I am willing to assist with the transition process. Sincerely, [Your Name]. - Sample 18: Resignation – Thanking Specific Colleagues
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. I’d like to thank [Colleague’s Name] and [Another Colleague’s Name]. Sincerely, [Your Name]. - Sample 19: Resignation – Positive Feedback About the Company
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I have greatly valued my time at [Company Name]. Sincerely, [Your Name]. - Sample 20: Resignation – Requesting a Letter of Recommendation
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I would appreciate a letter of recommendation. Sincerely, [Your Name]. - Sample 21: Resignation – Accepting Another Job Offer
Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day], as I have accepted another job offer. Sincerely, [Your Name]. - Sample 22: Resignation – Short Notice (with explanation)
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day – sooner than typical]. Due to unforeseen circumstances [Brief explanation], I am unable to provide the standard notice. Sincerely, [Your Name]. - Sample 23: Resignation – Combining Gratitude and Offering Assistance
Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I am grateful for the opportunities I’ve had here and would be happy to assist in training my replacement. Sincerely, [Your Name].
Choosing the appropriate resignation letter format ensures a smooth departure. Remember to always maintain professionalism, express gratitude where appropriate, and offer assistance during the transition if possible. These sample resignation letters provide a solid foundation for crafting your own effective resignation notice.
