Why Use a Resignation Letter Template?
Submitting your resignation is a crucial step when leaving a job. A well-written resignation letter ensures a smooth transition and maintains positive relationships with your former employer. Using a template helps you avoid common pitfalls, ensures you include all necessary information, and presents your departure in a professional manner. These templates offer a starting point you can customize to reflect your individual circumstances and maintain professionalism throughout the process. Remember to always tailor the templates to match your specific job and company policy.
Key Elements of an Effective Resignation Letter
Regardless of the reason for your departure, your resignation letter should always be clear, concise, and courteous. Include the following key elements: your intention to resign, the date of your resignation, a brief expression of gratitude for the opportunity, and a polite offer to assist with the transition. Avoid negativity or excessive detail about your reasons for leaving. Keep the focus on a positive and professional departure. Remember that this letter is a formal document and will likely be kept in your personnel file.
6 Resignation Letter Samples to Guide You
Sample 1: Simple Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I appreciate the opportunity I have had to work here. Thank you for the experience.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my role as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time here. I have learned a great deal and appreciate the support I have received.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation with Offer to Assist
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter serves as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I am willing to assist in the transition of my responsibilities to ensure a smooth handover. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Due to New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I have accepted a new opportunity that will allow me to further develop my skills and career. I appreciate the experiences I have gained here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation with Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I understand this is short notice and I apologize for any inconvenience it may cause.
I appreciate the opportunity to have worked here and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Formal Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter constitutes formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective close of business on [Your Last Day of Employment].
I wish the company continued success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
In Conclusion
These templates provide a solid foundation for crafting your resignation letter. Remember to personalize each template with your specific information and situation. Maintain a professional and courteous tone throughout. Before submitting your letter, review it carefully for any errors and ensure it aligns with your company’s resignation policy. A well-crafted resignation letter leaves a positive lasting impression.
