Resigning from a job is a significant step, and crafting a well-written resignation letter is crucial for maintaining positive relationships and leaving a good impression. A professional and courteous resignation letter helps ensure a smooth transition for both you and your employer. This article provides 12 sample resignation letters to guide you through various resignation scenarios, from standard notices to more specific situations requiring explanation.
Each sample is designed to be easily adaptable to your individual circumstances. Remember to personalize the letter with your own details, including your name, date, and the specific position you’re resigning from. Tailoring the letter to your situation shows respect for your employer and helps solidify a positive and professional exit.
Employee Resignation Letter Samples
Sample 1: Standard Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here, and I appreciate the experiences and opportunities I have been given.
Please let me know if there is anything I can do to assist with the transition. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am incredibly grateful for the opportunities and support I have received during my time at [Company Name]. I have learned and grown both professionally and personally, and I truly appreciate the experiences I have gained.
I am committed to ensuring a smooth handover of my responsibilities. Please let me know how I can best assist in the transition process.
Thank you again for everything. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation Letter Due to New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have accepted a new opportunity that will allow me to further develop my skills and career goals. I want to thank you for the support and opportunities I have been given during my time here.
I am happy to assist in any way possible to ensure a smooth transition. Please let me know what I can do to help.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Letter – Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I understand that this is short notice, and I sincerely apologize for any inconvenience this may cause.
[ Briefly explain reason for short notice, if comfortable. Otherwise, simply reiterate your apology. Example: “Due to unforeseen circumstances, I am unable to provide the standard two weeks’ notice.” ]
I am committed to assisting with the transition as much as possible in the limited time available.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation Letter – Moving Out of State
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
My family and I are relocating to [New State/City]. I have enjoyed my time at [Company Name] and am grateful for the opportunities I’ve been given.
I am willing to assist in training my replacement and ensuring a smooth handover. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation Letter – Returning to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have decided to return to school to further my education and pursue a degree in [Field of Study]. I appreciate the support and opportunities I have been given during my time here.
I am committed to ensuring a smooth transition and am happy to assist in training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation Letter – Seeking a More Challenging Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
After careful consideration, I have decided to pursue other opportunities that will allow me to take on new challenges and further develop my career in [Industry/Area]. I appreciate the experience I have gained while working here.
I am committed to making this transition as seamless as possible and am available to assist with training and onboarding my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation Letter – Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision has been made due to health reasons.
I sincerely appreciate the opportunities and experiences I have had during my time here.
I am willing to assist in the transition process as much as my health allows. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation Letter – Less Detail
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation Letter – Focusing on a Specific Skill
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am pursuing an opportunity that allows me to focus more intently on [Specific Skill/Area of Expertise]. I am grateful for the experience I gained in [Relevant Project/Area] and the opportunity to develop my skills at [Company Name].
I am committed to ensuring a smooth transition. I am happy to assist in training my replacement and documenting my processes.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Letter – After a Temporary Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I will be concluding my temporary assignment as [Your Position] at [Company Name] on [Your Last Day of Employment], as per our original agreement.
I have enjoyed my time working with the team and appreciate the opportunity to contribute to [Company Name].
Please let me know if there is anything I can do to assist with the transition in the remaining time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation Letter – with Offer to Consult
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have decided to pursue new opportunities, but I value the relationships and experience I gained during my time here. To ensure a smooth transition, I would be happy to offer my services as a consultant on a temporary basis, should you require it.
Please let me know if you are interested in discussing this further. I wish you and [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Choosing the right resignation letter template is important. Remember to always tailor the chosen sample to reflect your specific circumstances, maintain a professional tone, and express gratitude for the opportunities you’ve been given. A well-crafted resignation letter can help you leave on a positive note and maintain valuable professional relationships.
