Obtaining a US visa often requires a well-crafted invitation letter, particularly for B1/B2 tourist or business visas. This letter serves as supporting documentation to demonstrate the purpose of the visit, the relationship between the inviter and the applicant, and the inviter’s willingness to host and potentially support the applicant during their stay. A strong invitation letter can significantly increase the chances of visa approval. It’s crucial to provide accurate and verifiable information, ensuring the letter aligns with the applicant’s visa application.
The following are 18 sample invitation letters tailored to various relationships and purposes of travel. These samples serve as templates and should be modified to accurately reflect your specific situation. Remember to include all necessary details, such as the applicant’s full name, date of birth, passport number, and the intended dates of travel. Be sure to clearly state your relationship to the applicant and your US immigration status. Providing supporting documentation like a copy of your US passport or green card can also be beneficial.
Important considerations when drafting your invitation letter include the applicant’s ties to their home country. The letter should indirectly address the immigration officer’s concern that the applicant may overstay their visa. Providing information regarding the applicant’s employment, family responsibilities, or property ownership in their home country can strengthen their case. Proof of financial support and insurance may also be requested.
While an invitation letter is a valuable asset, it’s not a guarantee of visa approval. The US consular officer will ultimately assess the applicant’s eligibility based on the entirety of their application and interview. Ensure that the applicant is well-prepared for the interview and can articulate their travel plans and intentions clearly and truthfully. Focus on providing genuine support, and guide the applicant towards the process while highlighting the importance of adhering to the correct procedure from their side.
18 Sample USA Visa Invitation Letters
Sample 1: Visiting Family (Parents)
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for My Parents, [Parents’ Full Names]
Dear Visa Officer,
I am writing this letter to invite my parents, [Mother’s Full Name], born on [Mother’s Date of Birth], and [Father’s Full Name], born on [Father’s Date of Birth], to visit me in the United States. They are citizens of [Parents’ Country of Citizenship] and reside at [Parents’ Full Address]. Their passport numbers are [Mother’s Passport Number] and [Father’s Passport Number], respectively.
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status – e.g., US Citizen, Green Card Holder]. A copy of my [Your US Immigration Document] is enclosed for your reference.
My parents plan to visit me from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence. The primary purpose of their visit is to spend time with me and experience American culture.
I will be financially responsible for their accommodation and living expenses during their stay in the US. They have strong ties to [Parents’ Country of Citizenship], including [Mention property ownership, businesses, other family members, etc.], which will ensure their return to their home country at the end of their authorized stay.
I kindly request you to grant them a visa to visit me in the United States. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 2: Visiting Friends
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Friend’s Full Name]
Dear Visa Officer,
I am writing this letter to invite my friend, [Friend’s Full Name], born on [Friend’s Date of Birth], a citizen of [Friend’s Country of Citizenship], to visit me in the United States. Their passport number is [Friend’s Passport Number].
I have known [Friend’s Name] for [Number] years as we [Explain how you know them – e.g., were classmates in university, worked together]. I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference.
[Friend’s Name] plans to visit me from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence. The primary purpose of their visit is tourism and to experience American culture. We plan to visit [Mention places you plan to visit].
I will be responsible for [Friend’s Name]’s accommodation during their stay. [He/She] is financially stable and will be responsible for their other expenses. [He/She] has strong ties to [Friend’s Country of Citizenship], including [Mention their job, family, property, etc.], which will ensure their return to their home country.
I kindly request you to grant [him/her] a visa to visit me in the United States. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 3: Business Conference
[Your Full Name/Company Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] – Business Conference
Dear Visa Officer,
I am writing to invite [Applicant’s Full Name], a citizen of [Applicant’s Country of Citizenship], to attend the [Name of Conference] conference in [City, State] from [Start Date] to [End Date]. [Applicant’s Full Name] is employed as a [Applicant’s Job Title] at [Applicant’s Company Name] in [Applicant’s Country of Citizenship]. Their passport number is [Applicant’s Passport Number].
[Your Company Name] is a [Brief Description of Your Company] based in the United States. We believe [Applicant’s Full Name]’s participation in this conference will be mutually beneficial, allowing [him/her] to [Explain the benefits – e.g., learn about new industry trends, network with professionals, gain valuable knowledge].
[Applicant’s Full Name]’s company, [Applicant’s Company Name], will be responsible for covering all expenses related to [his/her] travel, accommodation, and conference fees. We are providing this invitation letter as supporting documentation for [his/her] visa application.
[Applicant’s Full Name] is a valuable employee at [Applicant’s Company Name] and has strong ties to [Applicant’s Country of Citizenship]. [He/She] is expected to return to [his/her] position at the conclusion of the conference.
We kindly request you to grant [him/her] a visa to attend this important business conference. Thank you for your time and consideration.
Sincerely,
[Your Signature (if applicable)]
[Your Typed Full Name/Company Representative Name]
[Your Title]
Sample 4: Visiting Grandparents
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for My Grandparents, [Grandparents’ Full Names]
Dear Visa Officer,
I am writing to invite my grandparents, [Grandmother’s Full Name], born on [Grandmother’s Date of Birth], and [Grandfather’s Full Name], born on [Grandfather’s Date of Birth], to visit me in the United States. They are citizens of [Grandparents’ Country of Citizenship] and reside at [Grandparents’ Full Address]. Their passport numbers are [Grandmother’s Passport Number] and [Grandfather’s Passport Number], respectively.
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference.
My grandparents plan to visit me from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence. The primary purpose of their visit is to spend time with me and their great-grandchildren and experience American culture.
I will be financially responsible for their accommodation, food, and transportation during their stay in the US. They have strong ties to [Grandparents’ Country of Citizenship], including [Mention property ownership, family members, etc.], which will ensure their return to their home country at the end of their authorized stay.
I kindly request you to grant them a visa to visit me in the United States. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 5: Attending Graduation Ceremony
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Guest’s Full Name] to Attend Graduation
Dear Visa Officer,
I am writing this letter to invite [Guest’s Full Name], born on [Guest’s Date of Birth], a citizen of [Guest’s Country of Citizenship], to attend my graduation ceremony from [University Name] on [Date of Graduation]. [Guest’s Full Name]’s passport number is [Guest’s Passport Number]. [He/She] resides at [Guest’s Full Address]. My relationship to [Guest’s Full Name] is [Relationship, e.g., my mother, my brother, a close friend].
I am a student at [University Name], studying [Your Major]. My expected graduation date is [Date of Graduation]. I am a [Your US Immigration Status, e.g., F-1 student]. A copy of my [Your US Immigration Document, e.g., I-20] is enclosed for your reference.
[Guest’s Full Name] plans to visit me from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence or at a nearby hotel. The primary purpose of their visit is to attend my graduation ceremony and celebrate this important milestone with me.
While I will be able to assist with some expenses, [Guest’s Full Name] will be primarily responsible for their own expenses during their stay. [He/She] has strong ties to [Guest’s Country of Citizenship], including [Mention their job, family, property, etc.], which will ensure their return to their home country after the graduation.
I kindly request you to grant [him/her] a visa to attend my graduation. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 6: For Brother/Sister
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for My [Brother/Sister], [Sibling’s Full Name]
Dear Visa Officer,
I am writing to invite my [brother/sister], [Sibling’s Full Name], born on [Sibling’s Date of Birth], a citizen of [Sibling’s Country of Citizenship], to visit me in the United States. [His/Her] passport number is [Sibling’s Passport Number] and [He/She] resides at [Sibling’s Full Address].
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference. We have been [brothers/sisters] since birth.
[Sibling’s Name] plans to visit me from [Start Date] to [End Date]. During their stay, [he/she] will be staying with me at my residence. The primary purpose of [his/her] visit is to spend time with me, see the United States, and experience American culture. We plan to [mention any specific activities or places you plan to visit together].
I will be financially responsible for [his/her] accommodation, food, and local transportation during [his/her] stay in the US. [He/She] has strong ties to [Sibling’s Country of Citizenship], including [Mention their job, studies, family responsibilities, property, etc.], which will ensure [his/her] return to [his/her] home country at the end of the authorized stay.
I kindly request you to grant [him/her] a visa to visit me in the United States. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 7: Attending a Wedding
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Guest’s Full Name] to Attend My Wedding
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], born on [Guest’s Date of Birth], a citizen of [Guest’s Country of Citizenship], to attend my wedding to [Spouse’s Name] on [Date of Wedding] in [City, State]. [Guest’s Full Name]’s passport number is [Guest’s Passport Number]. [He/She] currently resides at [Guest’s Full Address]. My relationship to [Guest’s Full Name] is [Relationship, e.g., my best friend, my cousin].
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference. The wedding ceremony and reception will be held at [Location of Wedding].
[Guest’s Full Name] plans to visit me from [Start Date] to [End Date]. During their stay, they will be staying at [Hotel Name or With Me]. The primary purpose of their visit is to attend my wedding and share in this special occasion with me and my family.
[Guest’s Full Name] is responsible for covering [his/her] own travel expenses and accommodation. [He/She] has strong ties to [Guest’s Country of Citizenship], including [Mention their job, family responsibilities, property, etc.], which will ensure [his/her] return to [his/her] home country after the wedding.
I kindly request you to grant [him/her] a visa to attend my wedding. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 8: Attending a Conference (More Detailed)
[Your Full Name/Company Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] – [Conference Name]
Dear Visa Officer,
We are writing to invite [Applicant’s Full Name], a citizen of [Applicant’s Country of Citizenship], to attend the [Conference Name] conference, which will be held in [City, State] from [Start Date] to [End Date]. [Applicant’s Full Name] is a [Applicant’s Job Title] at [Applicant’s Company Name] located in [City, Country]. [His/Her] passport number is [Applicant’s Passport Number] and date of birth is [Applicant’s Date of Birth].
[Your Company Name] is a [Detailed Description of Your Company – e.g., leading provider of innovative software solutions for the healthcare industry]. We are hosting the [Conference Name] conference, which will bring together professionals and experts in [Conference Field] to discuss the latest advancements and trends. More information about the conference can be found at [Conference Website].
[Applicant’s Full Name]’s participation in the [Conference Name] is highly valuable to both [Applicant’s Company Name] and our conference attendees. [He/She] will be [Explain the Applicant’s Role/Contribution – e.g., presenting a research paper on [Topic], leading a workshop on [Topic], contributing to discussions on [Specific Issues]]. This aligns directly with the conference’s goal of fostering collaboration and knowledge sharing.
All expenses related to [Applicant’s Full Name]’s travel, accommodation at [Hotel Name], and conference registration will be fully covered by [Applicant’s Company Name]. We are providing this invitation letter as supporting documentation for [his/her] visa application, including proof of registration and confirmed hotel booking details as separate attachments. We can provide additional documentation upon request.
[Applicant’s Full Name] is a valued employee at [Applicant’s Company Name] and holds a significant position. [He/She] has strong professional ties and family responsibilities in [Applicant’s Country of Citizenship], ensuring [his/her] return after the conclusion of the conference.
We strongly encourage you to approve [Applicant’s Full Name]’s visa application to enable [him/her] to participate in this important professional development opportunity. Thank you for your time and consideration.
Sincerely,
[Your Signature (if applicable)]
[Your Typed Full Name]
[Your Title]
Sample 9: For a Spiritual or Religious Visit
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] – Spiritual Visit
Dear Visa Officer,
I am writing this letter to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], a citizen of [Applicant’s Country of Citizenship], to visit me in the United States for a spiritual visit related to [Name of Religion/Faith]. [Applicant’s Full Name]’s passport number is [Applicant’s Passport Number] and [He/She] resides at [Applicant’s Full Address]. My relationship to [Applicant’s Full Name] is [Explain Relationship, e.g., fellow member of our spiritual community, a student of [Name of Teacher], a friend with shared beliefs].
I am a [Your Occupation] and a member of [Name of Religious Organization/Community] in [City, State]. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference. I am inviting [Applicant’s Full Name] to participate in [Specific Religious Activities, e.g., a retreat at [Location], religious ceremonies at [Location], meetings with spiritual leaders].
[Applicant’s Full Name] plans to visit me from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence or at accommodations arranged by our community. The primary purpose of their visit is to deepen their understanding of [Name of Religion/Faith] and participate in spiritual practices. We will be attending [Specific Events] and visiting [Religious Sites].
[Applicant’s Full Name] will be responsible for [his/her] own travel expenses, although our community may provide some support with accommodation. [He/She] has strong ties to [Applicant’s Country of Citizenship], including [Mention their family, job, responsibilities, involvement in local religious community, etc.], which will ensure [his/her] return to [his/her] home country after the visit. [Applicant’s Full Name] is actively involved with [Religious Organization] in their home country.
I kindly request you to grant [him/her] a visa to visit me in the United States for this spiritual purpose. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 10: Visiting a Partner/Significant Other
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Partner’s Full Name]
Dear Visa Officer,
I am writing this letter to invite my partner, [Partner’s Full Name], born on [Partner’s Date of Birth], a citizen of [Partner’s Country of Citizenship], to visit me in the United States. [Partner’s Full Name]’s passport number is [Partner’s Passport Number] and [he/she] resides at [Partner’s Full Address]. We have been in a committed relationship for [Number] years.
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference. We met [Explain how you met – e.g., online, during a trip to [Country]]. We communicate regularly via [Methods of communication – e.g., video calls, messaging].
[Partner’s Name] plans to visit me from [Start Date] to [End Date]. During their stay, [he/she] will be staying with me at my residence. The primary purpose of their visit is to spend time with me and further develop our relationship. We plan to [Mention activities you plan to do together – e.g., visit tourist attractions, meet my family and friends].
[Partner’s Name] will be responsible for [his/her] own travel expenses and spending money while in the US. [He/She] has strong ties to [Partner’s Country of Citizenship], including [Mention their job, studies, family, property, etc.], which will ensure their return to their home country. [He/She] is currently employed as a [Partner’s Job Title] at [Partner’s Company Name].
I kindly request you to grant [him/her] a visa to visit me in the United States. I am confident that [he/she] will abide by all US immigration laws and return to [his/her] home country at the end of [his/her] authorized stay. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 11: To help with a new baby
[Your Full Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] to help with newborn baby
Dear Visa Officer,
I am writing to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], a citizen of [Applicant’s Country of Citizenship], to visit me in the United States to assist me and my spouse, [Spouse’s Name], with the care of our newborn baby, [Baby’s Name], who was born on [Baby’s Date of Birth]. [Applicant’s Full Name]’s passport number is [Applicant’s Passport Number] and [he/she] resides at [Applicant’s Full Address]. My relationship to [Applicant’s Full Name] is [Relationship, e.g., my mother, my sister, my close friend].
I am a [Your Occupation] residing in the US at the address mentioned above. I am a [Your US Immigration Status]. A copy of my [Your US Immigration Document] is enclosed for your reference. My spouse, [Spouse’s Name], is also a [Spouse’s Occupation].
[Applicant’s Full Name] plans to visit me from [Start Date] to [End Date]. During their stay, [he/she] will be staying with me at my residence. The primary purpose of their visit is to provide invaluable support with childcare, household tasks, and general assistance as we adjust to life with a newborn. [He/She] will be assisting with [Specific Tasks, e.g., feeding the baby, helping with laundry, preparing meals].
[Applicant’s Full Name] will be responsible for [his/her] own travel expenses. While we will be providing accommodation and food, [he/she] has sufficient funds for personal expenses. [He/She] has strong ties to [Applicant’s Country of Citizenship], including [Mention their job, other family members, property, responsibilities], which will ensure [his/her] return to [his/her] home country once we are settled.
I kindly request you to grant [him/her] a visa to visit me in the United States and provide much-needed support during this important time. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Sample 12: For Professional Collaboration (Short Visit)
[Your Full Name/Company Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] – Collaborative Project
Dear Visa Officer,
I am writing to invite [Applicant’s Full Name], a citizen of [Applicant’s Country of Citizenship], to visit [Your City, State] for a short-term professional collaboration on [Project Name]. [Applicant’s Full Name] is a [Applicant’s Job Title] at [Applicant’s Company Name] in [Applicant’s Country of Citizenship]. [His/Her] passport number is [Applicant’s Passport Number] and [his/her] date of birth is [Applicant’s Date of Birth].
[Your Company Name] is a [Briefly describe your company/organization]. We are collaborating with [Applicant’s Company Name] on [Project Name], which involves [Briefly describe the project]. [Applicant’s Full Name]’s expertise in [Area of Expertise] is crucial to the success of this project.
[Applicant’s Full Name] plans to visit us from [Start Date] to [End Date]. During this time, [he/she] will be working with our team at our offices located at [Your US Address]. The purpose of this visit is to [Explain the specific tasks/activities the applicant will be involved in – e.g., conduct research, provide training, participate in meetings].
All expenses related to [Applicant’s Full Name]’s travel and accommodation will be covered by [Applicant’s Company Name]. We are providing this invitation letter as supporting documentation for [his/her] visa application. [He/She] will be staying at [Hotel Name/Address].
[Applicant’s Full Name] is a valuable member of the team at [Applicant’s Company Name] and has strong ties to [Applicant’s Country of Citizenship]. [He/She] is expected to return to [his/her] position upon completion of this short-term collaboration.
We kindly request you to grant [him/her] a visa to enable [him/her] to participate in this important project. Thank you for your time and consideration.
Sincerely,
[Your Signature (if applicable)]
[Your Typed Full Name]
[Your Title]
Sample 13: Participating in a Competition or Tournament
[Your Full Name/Organization Name]
[Your US Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Embassy
[Address of Embassy]
Subject: Visa Invitation Letter for [Applicant’s Full Name] – [Competition/Tournament Name]
Dear Visa Officer,
We are writing to invite [Applicant’s Full Name], a citizen of [Applicant’s Country of Citizenship], to participate in the [Competition/Tournament Name] being held in [City, State] from [Start Date] to [End Date]. [Applicant’s Full Name] is a [Applicant’s Occupation/Status, e.g., student, athlete, artist] and is representing [Team/Organization/Self] from [Applicant’s Country of Citizenship]. [His/Her] passport number is [Applicant’s Passport Number] and date of birth is [Applicant’s Date of Birth].
[Your Organization Name] is [Briefly describe your organization, e.g., the organizing committee for the [Competition/Tournament Name], a sporting association]. The [Competition/Tournament Name] is a [Description of event – e.g., prestigious international [Sport/Art] competition]. More information about the event can be found at [Event Website, if available].
[Applicant’s Full Name]’s participation in the [Competition/Tournament Name] will [Explain the purpose and benefit of participation – e.g., showcase [his/her] talent, contribute to the diversity of the event
