Formal Letter Examples: Templates & How to Write Them

[Date]

[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to express my enthusiastic interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad]. With my [Number] years of experience in [Relevant Field] and a proven track record of [Key Accomplishment 1] and [Key Accomplishment 2], I am confident I possess the skills and qualifications to excel in this role and contribute significantly to your team.

In my previous role at [Previous Company], I was responsible for [Briefly describe 2-3 key responsibilities and achievements]. I am particularly adept at [Specific Skill 1] and [Specific Skill 2], which I believe align perfectly with the requirements outlined in the job description. I am eager to learn more about this opportunity and discuss how my skills and experience can benefit [Company Name].

Thank you for your time and consideration. I have attached my resume for your review and welcome the opportunity to speak with you further.

[Date]

[Company Name]
[Company Address]

Dear Sir/Madam,

I am writing to formally complain about [Specific Issue] that occurred on [Date] at [Location, if applicable]. [Clearly describe the issue, providing specific details and evidence, such as order numbers, product descriptions, or dates of service].

As a result of [Specific Issue], I have experienced [Negative Consequences, e.g., financial loss, inconvenience, damage to property]. I am requesting [Specific Action you want the company to take, e.g., a refund, a repair, an apology].

I have been a customer of [Company Name] for [Number] years and have always been satisfied with your services/products. I hope that you will take my complaint seriously and resolve this issue promptly. I look forward to your response within [Number] days.

[Date]

[Recipient Name/Title]
[Organization Name]
[Organization Address]

Dear [Mr./Ms./Mx. Last Name or Title],

I am writing to request [Specific Request]. [Clearly and concisely explain what you are requesting and why. Provide context and background information if necessary].

[Explain why you are making the request and what benefit it would provide. Highlight any relevant information that supports your request]. I believe that [Expected Outcome] would be beneficial to [Who benefits and how].

Thank you for considering my request. I would be grateful if you could grant my request by [Desired Date]. Please let me know if you require any further information from my end.
I look forward to your positive response.

[Date]

[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].

Thank you for the opportunity to work at [Company Name] for the past [Number] years/months. I have learned a great deal and appreciate the experiences I have gained. I am grateful for the opportunities I have been given and will cherish the memories I’ve made here.

I am committed to ensuring a smooth transition during my departure. I am willing to assist in training my replacement and completing any outstanding tasks. Please let me know how I can best support the team during this time.

I wish you and [Company Name] all the best in the future. I hope that our paths will cross again in the future.

[Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to express my sincere appreciation for [Specific Action or Gift]. Your [Specific Action] was incredibly helpful/generous, and I wanted to thank you for taking the time to [Explain the impact of their action].

[Optional: Add a specific example of how their action helped you]. This action has made my work/life easier, and I value your generosity and willingness to help.

Thank you again for your kindness and support. I am grateful for your help and will remember your generosity. It’s people like you that make [Company Name] a great place to work.

[Date]

[Recipient’s Name/Title]
[Recipient’s Title]
[Company/Institution Name]
[Company/Institution Address]

Dear [Mr./Ms./Mx. Last Name],

It is with great pleasure that I recommend [Applicant’s Name] for [Position or Program]. I have known [Applicant’s Name] for [Number] years as their [Your Relationship to Applicant].

During their time with me, [Applicant’s Name] has demonstrated [Key Qualities, e.g., strong work ethic, excellent communication skills, leadership abilities]. They are a highly motivated and dedicated individual with a proven track record of [Specific Accomplishments]. For example, [Give a specific example of their positive qualities and achievements].

I am confident that [Applicant’s Name] would be a valuable asset to your team/program. I highly recommend them without reservation. Please feel free to contact me if you have any further questions.

[Date]

[Recipient’s Name/Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to inquire about [Specific Product/Service] that your company offers. I am interested in [Specific details about the product/service, e.g., price, availability, specifications].

[Explain your needs and why you are interested in their product/service. Provide context and background information]. We are looking for [Specific Features or Capabilities] to [Specific Application].

I would appreciate it if you could provide me with more information, including [Specific questions you have, e.g., a price list, a product catalog, a demonstration]. Thank you for your time and consideration. I look forward to hearing from you soon.

[Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as a sincere apology for [Specific Action or Mistake]. I understand that my actions caused [Negative Consequences] and I take full responsibility for my behavior.

[Explain what happened and why you are apologizing. Show remorse and acknowledge the impact of your actions. Be honest and avoid making excuses]. I am truly sorry for [Specifically, what are you apologizing for?].

I am committed to ensuring that this does not happen again. I am taking steps to [Explain what actions you are taking to prevent future occurrences]. Thank you for your understanding and forgiveness. I value our relationship and hope to regain your trust.

[Date]

[Recipient’s Name/Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to introduce myself as [Your Name] and to briefly explain [Your Purpose for Contacting Them]. [Clearly state who you are, your profession or affiliation, and your reason for introducing yourself].

[Provide a brief overview of your background, skills, and interests]. I have been working in [Your Field] for [Number] years and have experience in [Specific Skills/Areas]. I’m particularly interested in [Their Area of Expertise or Their Company’s Work].

I would be grateful for the opportunity to connect with you and learn more about [Their Company/Their Work]. Thank you for your time and consideration. I look forward to hearing from you soon.

[Date]

[Recipient’s Name/Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I, [Your Full Name], hereby authorize [Authorized Person’s Full Name] to [Specific Action They are Authorized To Do]. [Clearly state the specific action the authorized person is allowed to perform on your behalf].

This authorization is valid from [Start Date] to [End Date] (if applicable). [Specify any limitations or restrictions on the authorization. Provide details about the scope of the authorization]. This authorization only extends to [Specific limitations].

Please consider this letter as official confirmation of my authorization. If you have any questions or require further clarification, please do not hesitate to contact me. My contact number is: [Your Contact Number]

[Date]

[Recipient’s Name/Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

This letter serves as a non-binding letter of intent to [Express Your Intention – e.g., Purchase a Property, Enter into a Business Agreement, etc.]. We, [Your Company/Name], are expressing our interest in [Clearly state what you intend to do].

[Provide a brief overview of the proposed arrangement, including key terms and conditions]. The key terms of this intended agreement are [Briefly describe some terms]. This letter is intended to outline the general framework of our intentions, and the final agreement will be subject to further negotiation and due diligence.

We believe this [Deal/Agreement] would be mutually beneficial. We look forward to discussing this further with you and working towards a formal agreement. This letter does not constitute a binding offer or agreement, but rather expresses our sincere interest.

[Date]

[Recipient’s Name/Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to follow up on my [Application/Meeting/Previous Correspondence] regarding [Subject of Follow-Up]. I [Reiterate the Reason for Your Follow-Up – e.g., Applied for a Job, Met to Discuss a Proposal].

[Briefly remind them of your previous interaction and the key points discussed]. During our [Meeting/Conversation], we discussed [Key Topics] and I expressed my interest in [Reiterate your interest]. I hope to see how this goes for your company.

Thank you again for your time and consideration. I am eager to learn more about [Opportunity/Next Steps] and would welcome the opportunity to discuss this further. Please let me know if you require any further information from my end. I look forward to hearing from you soon.