Crafting the perfect resignation email can be tricky. You want to maintain professionalism, express gratitude, and ensure a smooth transition. This article provides 14 resignation letter email samples, covering various situations and levels of formality, to help you write a clear, concise, and impactful resignation email.
Whether you’re leaving for a new opportunity, relocating, or pursuing personal goals, choosing the right tone and content is crucial. These samples offer a range of options, from simple and direct to more detailed and appreciative. Remember to adapt each sample to your specific circumstances and company culture.
Before sending your resignation email, double-check your company’s policy on resignation periods and any specific requirements. Proofread carefully for grammar and spelling errors. A well-written resignation email leaves a positive lasting impression and helps maintain professional relationships.
Each sample below provides a template you can modify, ensuring you address key information such as your last day of employment and a brief expression of gratitude. Choose the sample that best reflects your situation and desired level of formality, then personalize it to your experience. Remember to always maintain a respectful and professional tone.
Simple & Direct Resignation Email Samples
Note: Replace bracketed information with your details.
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Sample 1: Basic Resignation
Subject: Resignation – [Your Name]Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here.
Sincerely,
[Your Name] -
Sample 2: Resignation with Brief Thanks
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work with the team. I’ve appreciated my time here.
Sincerely,
[Your Name]
Resignation Emails with Gratitude
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Sample 3: Resignation with Appreciation
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I am grateful for the opportunities I’ve had during my time here. I have learned a great deal and appreciate the support I’ve received.
Sincerely,
[Your Name] -
Sample 4: Resignation Expressing Gratitude for Growth
Subject: Resignation – [Your Name]Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my role as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I want to express my sincere gratitude for the opportunities I’ve been given to learn and grow during my time here. I’ve truly valued my experiences at [Company Name].
Sincerely,
[Your Name]
Resignation Emails Offering Assistance with Transition
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Sample 5: Resignation Offering Assistance
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am happy to assist in the transition process to ensure a smooth handover. Please let me know how I can best support you during this time.
Sincerely,
[Your Name] -
Sample 6: Detailed Transition Assistance
Subject: Resignation – [Your Name]Dear [Manager’s Name],
This email is to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am committed to ensuring a seamless transition. I am available to assist with training my replacement and documenting my current responsibilities. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Resignation Emails Mentioning New Opportunity
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Sample 7: Resignation for a New Opportunity (Brief)
Subject: Resignation – [Your Name]Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have accepted a new opportunity.
Thank you for the experience.
Sincerely,
[Your Name] -
Sample 8: Resignation for a New Opportunity (Slightly More Detailed)
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my role as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have accepted a position that allows me to further develop my skills in [mention skill area].
Thank you for your support during my time here.
Sincerely,
[Your Name]
Formal Resignation Emails
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Sample 9: Formal Resignation
Subject: Formal Resignation – [Your Name]Dear [Manager’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day of Employment].
I appreciate the opportunities afforded to me during my employment here.
Sincerely,
[Your Name] -
Sample 10: Formal Resignation with Project Completion Offer
Subject: Formal Resignation – [Your Name]Dear [Manager’s Name],
Please accept this as formal notification that I am resigning from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I am committed to ensuring a smooth transition, and I am happy to complete [Specific Project Name] before my departure if possible.
Sincerely,
[Your Name]
Resignation Emails due to Relocation
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Sample 11: Resignation Due to Relocation
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision is due to a family relocation.
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given.
Sincerely,
[Your Name] -
Sample 12: Detailed Relocation Resignation
Subject: Resignation – [Your Name]Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment]. My family is relocating to [New Location] and I will no longer be able to commute.
I am grateful for the experience and professional development I have gained during my time here. I wish you and the company all the best.
Sincerely,
[Your Name]
Resignation Emails for Personal Reasons
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Sample 13: Resignation for Personal Reasons (Brief)
Subject: Resignation – [Your Name]Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision is due to personal reasons.
Thank you.
Sincerely,
[Your Name] -
Sample 14: Resignation for Personal Reasons (Slightly More Detail)
Subject: Resignation – [Your Name]Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment]. I am resigning to focus on personal matters.
I appreciate the opportunities I’ve had here and wish you all the best.
Sincerely,
[Your Name]
Conclusion
Choosing the right words for your resignation email is essential for maintaining a positive professional reputation. These 14 samples provide a strong foundation, but remember to tailor each example to your specific situation and company culture. By focusing on clarity, gratitude, and a commitment to a smooth transition, you can ensure a respectful and professional departure.
