A letter of invitation is a crucial document when applying for a US visa, especially for tourist (B-2) or business (B-1) visas. It provides supporting evidence of the applicant’s intentions to visit the US and helps demonstrate their ties to their home country. A well-written invitation letter can significantly improve the chances of visa approval.
The letter should clearly state the purpose of the visit, the relationship between the inviter and the applicant, the duration of the stay, and who will be responsible for the applicant’s expenses. It should also include the inviter’s full name, address, contact information, and immigration status in the United States. Accuracy and honesty are paramount.
While an invitation letter is not a guarantee of visa approval, it strengthens the application. The consular officer will consider the letter alongside other factors, such as the applicant’s financial situation, travel history, and overall ties to their home country. A comprehensive and truthful application is always recommended.
Always provide accurate and up-to-date information. Any discrepancies can raise concerns and negatively impact the visa application. Consider having the letter notarized for added credibility, although it’s generally not required, it demonstrates the inviter’s commitment and seriousness of their invitation.
Sample Letters of Invitation for US Visa
Sample 1: Family Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to invite my [Relationship – e.g., mother] , [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit me in the United States.
She intends to visit me from [Start Date] to [End Date] for a period of [Number] weeks/months. The purpose of her visit is to spend time with me and my family. We plan to visit several tourist attractions including [List a few attractions].
I am a legal resident of the United States, residing at [Your Full Address]. My immigration status is [Your Immigration Status, e.g., US Citizen, Green Card Holder]. My contact number is [Your Phone Number] and my email address is [Your Email Address].
I will be responsible for her accommodation and living expenses during her stay in the United States. I am also providing supporting documents such as a copy of my [Proof of Status – e.g., US Passport, Green Card], and bank statements.
I kindly request you to grant her a visa to visit the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 2: Business Conference
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
This letter serves as an invitation for [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to attend the [Name of Conference] to be held in [City, State] from [Start Date] to [End Date].
[Applicant’s Name] is a [Applicant’s Title] at [Applicant’s Company] and her attendance at the conference is crucial for [Reason for Attending – e.g., professional development, networking, presenting research].
Our company, [Your Company Name], located at [Your Company Address], will be responsible for [Applicant’s Name]’s accommodation, meals, and local transportation during the conference. [Applicant’s Company] will be responsible for international travel costs.
[Your Company Name] is a [Description of your company]. We believe that [Applicant’s Name]’s participation in this conference will be mutually beneficial.
We kindly request you to grant [Applicant’s Name] a visa to attend this important event.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
Sample 3: Friend’s Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite my friend, [Applicant’s Full Name], born on [Date of Birth], currently residing at [Applicant’s Address], to visit me in the United States for tourism purposes.
We have been friends for [Number] years and I would like to show [Applicant’s Name] around [City, State] and other parts of the country. The planned visit will be from [Start Date] to [End Date]. We plan to visit [Specific attractions or places].
I, [Your Full Name], reside at [Your Full Address] and I am a [Your Occupation] in the U.S. My contact information is [Your Phone Number] and [Your Email Address]. My immigration status is [Your immigration status].
While [Applicant’s Name] will be primarily responsible for their own expenses, I will be happy to provide assistance with accommodation and some local travel costs. I am providing proof of my legal status as a U.S. Resident and financial records to support this invitation.
I kindly request you to grant [Applicant’s Name] a visa to visit the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 4: Extended Family Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite my [Relationship – e.g., cousin], [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit the United States and attend my [Event – e.g., wedding, graduation party] on [Date of Event].
The visit is planned from [Start Date] to [End Date], during which they will not only attend the [Event], but also have the opportunity to experience American culture and visit local attractions.
I, [Your Full Name], reside at [Your Full Address] and am a [Your Occupation] in the US. I am a [Your immigration status]. My contact information is [Your Phone Number] and [Your Email Address].
I am willing to assist with accommodation expenses and local transportation during their stay. My [Relationship] is responsible for their own international travel and other incidental expenses.
I kindly request you to grant [Applicant’s Name] a visa to visit the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 5: Medical Treatment
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to come to the United States for medical treatment at [Name of Medical Facility].
[Applicant’s Name] has been diagnosed with [Medical Condition] and requires specialized medical attention that is available at [Name of Medical Facility] located in [City, State]. We have received confirmation from [Name of Medical Facility] that they are willing to treat the applicant.
I, [Your Full Name], residing at [Your Full Address], am a [Your Occupation] and [Your Immigration Status] in the US. My contact information is [Your Phone Number] and [Your Email Address]. I am [Applicant’s Relationship]. I will be assisting them during their stay.
The estimated duration of stay is from [Start Date] to [End Date], but may be subject to change based on the treatment plan. The cost of treatment will be covered by [Who is paying – e.g., Applicant, Insurance, Family Support]. We are providing supporting documentation from the medical facility confirming the diagnosis, treatment plan, and cost estimates.
I kindly request you to grant [Applicant’s Name] a visa to receive this necessary medical treatment in the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 6: Sibling Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite my sibling, [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit me in the United States.
I have not seen my sibling in several years, and I would like to have them visit to spend time with me and my family. The visit is planned from [Start Date] to [End Date], allowing for a relaxing and enjoyable stay.
I, [Your Full Name], reside at [Your Full Address] and am employed as a [Your Occupation]. My immigration status is [Your immigration status]. My contact number is [Your Phone Number] and my email is [Your Email Address].
I will be providing accommodation at my residence and assisting with local transportation. My sibling, [Applicant’s Full Name] will be covering their international travel expenses and personal spending.
I kindly request that you grant my sibling a visa to visit me in the United States so we can reunite after being apart for so long.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 7: Grandparent Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite my [Relationship – e.g., grandmother], [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit me and her grandchildren in the United States.
Her visit would be a great joy to my children and would give them the opportunity to spend valuable time with their [Grandparent Relationship]. We plan to celebrate [Event or Holiday] together. The duration of the planned visit is from [Start Date] to [End Date].
I, [Your Full Name], reside at [Your Full Address] and am a [Your Occupation]. My immigration status is [Your immigration status]. My contact number is [Your Phone Number] and email is [Your Email Address].
I will be responsible for providing my [Relationship] with accommodation, meals and local transportation throughout her stay. I am providing proof of my legal status and financial means to ensure her comfortable and worry-free visit.
I kindly request that you grant my [Relationship] a visa so she can spend quality time with her family in the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 8: Attending a Conference and Sightseeing
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit me in the United States, to attend the [Name of Conference] and for tourism purposes.
The conference will be held in [City, State] from [Start Date] to [End Date]. [He/She] is a [Applicant’s Profession] and [he/she] is very interested in attending this conference. We would also like to take time to do some sightseeing in [City, State].
I am [Your Full Name], a [Your Profession] and a [Your Immigration Status]. I reside at [Your Full Address]. My contact information is [Your Phone Number] and [Your Email Address].
While [Applicant’s Full Name] will be responsible for the cost of the conference fees and the international travel, I will be happy to provide accommodation and meals during the visit. We both have sufficient funds to cover our own expenses.
I would be extremely grateful if you could grant [Applicant’s Full Name] a visa to come to the United States for this exciting opportunity.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 9: Friend’s Wedding Attendance
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to invite my friend, [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to the United States to attend my wedding.
My wedding will be on [Date of Wedding] in [City, State]. [Applicant’s Full Name] has been my close friend for [Number] years. It would mean a great deal to me if [he/she] could attend my wedding ceremony and celebration.
I am [Your Full Name], and I am a [Your Job Title] living at [Your Address]. I am a U.S. [Citizen/Permanent Resident]. My contact number is [Your Phone Number] and email is [Your Email Address].
[Applicant’s Name] plans to stay in the U.S. from [Start Date] to [End Date]. I will be happy to provide accommodation at my residence for this period. [He/She] will be responsible for all travel expenses and incidental costs.
I kindly request that you grant [Applicant’s Full Name] a visa so [he/she] can attend my wedding and share this special day with me.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 10: Academic Research Collaboration
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
This letter is to formally invite [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit [Name of University/Institution] to collaborate on a research project.
[Applicant’s Full Name] is a distinguished researcher at [Applicant’s Institution] and has extensive expertise in the field of [Area of Expertise]. This collaborative research will focus on [Research Topic], which is beneficial for both institutions.
I am [Your Name], a professor at [Name of University/Institution] located at [University/Institution Address]. My phone number is [Your Phone Number] and my email address is [Your Email Address].
We expect the visit to last from [Start Date] to [End Date]. We will cover the cost of [Applicant’s Name]’s accommodation, research-related expenses and local transportation. [Applicant’s Name]’s home institution will be responsible for the cost of international travel and health insurance.
We strongly support [Applicant’s Full Name]’s visa application. Your consideration would be appreciated.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Professor
[Department]
[Name of University/Institution]
Sample 11: Vacation and Explore U.S. Culture
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit the United States for tourism and to experience American culture.
I believe that [Applicant’s Name] would thoroughly enjoy visiting the U.S. and I would like to show [him/her] some of the amazing landmarks, cities, and natural wonders that this country has to offer. The trip is planned from [Start Date] to [End Date].
I, [Your Full Name], live at [Your Full Address]. I am [Your Job] and my immigration status is [Your Immigration Status]. My phone number is [Your Phone Number] and my email address is [Your Email Address].
While [Applicant’s Name] will be responsible for covering their international travel costs and personal expenses, I will gladly provide accommodation at my home during [his/her] visit and show [him/her] around.
I am looking forward to [Applicant’s Name] visiting and I kindly request you to grant [him/her] a visa to the United States.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 12: Short Trip
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to invite my friend, [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to visit me in the United States for a short trip.
[Applicant’s Full Name] and I have been friends for over [Number] years. I would like to have [him/her] come visit and spend a few days with me while [he/she] has a break from [his/her] work. The visit is from [Start Date] to [End Date].
I, [Your Full Name], am a [Your Job] with a [Your Immigration Status]. My address is [Your Full Address] and my contact details are [Your Phone Number] and [Your Email Address].
I will be providing the accommodation during [Applicant’s Full Name]’s stay and will be helping [him/her] get around the local area. The cost of the flight will be covered by [Applicant’s Full Name] personally.
I kindly request that you grant [Applicant’s Full Name] the visa so [he/she] can have a break from work and we can spend a few days together.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 13: Religious Event
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to invite my [Relationship to Applicant, e.g. friend, relative], [Applicant’s Full Name], born on [Applicant’s Date of Birth], and residing at [Applicant’s Address] to visit the United States in order to attend [Name of Religious Event or Gathering].
[Applicant’s Full Name] has expressed a strong desire to take part in this religious event, as it holds great significance for our shared faith. The event will take place from [Start Date] to [End Date].
I, [Your Full Name], am a [Your Occupation] and reside at [Your Full Address] in the United States. My Immigration Status is [Your Immigration Status]. My telephone number is [Your Phone Number] and my email address is [Your Email Address].
I will provide accommodation during [Applicant’s Full Name]’s visit and assist with local transportation. [He/She] will be responsible for [His/Her] flight costs and personal expenses.
I respectfully request that you grant [Applicant’s Full Name] the necessary visa so [he/she] can travel to the United States to participate in this sacred occasion.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 14: Cultural Exchange Program
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Date of Birth], with permanent address at [Applicant’s Address], to participate in our Cultural Exchange Program, hosted by [Name of Organization].
[Applicant’s Full Name] has been selected as a participant in our program, and [he/she] will contribute to the enrichment and promotion of intercultural understanding. The program is scheduled from [Start Date] to [End Date].
I, [Your Full Name], serve as the [Your Title] at [Name of Organization] located at [Organization’s Full Address]. You may reach me at [Your Phone Number] and [Your Email Address].
Our organization will provide comprehensive accommodation, meals, and travel expenses within the United States. [Applicant’s Full Name] is solely responsible for international travel.
We are hopeful that [Applicant’s Full Name]’s visa application is successful, as his/her involvement would greatly benefit our cultural exchange initiative.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Title]
[Name of Organization]
Sample 15: Photography Trip
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
This letter is to formally invite [Applicant’s Full Name], born on [Date of Birth], and residing at [Applicant’s Address], for a photography trip across the United States.
[Applicant’s Name] is an accomplished photographer, and we plan to capture various landscapes and unique cultural elements during our travels. Our itinerary covers multiple states, and we expect to be in the US from [Start Date] to [End Date].
I am [Your Full Name], residing at [Your Full Address], and I am a [Your Profession]. I can be contacted through [Your Phone Number] or [Your Email Address].
I will be in charge of local lodging, meals, and transport. [Applicant’s Full Name], however, is responsible for covering international travel and professional photographic equipment fees.
Your kindness in providing [Applicant’s Full Name] with a visa to the United States would be greatly appreciated as it will make [his/her] dream a reality.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 16: Language Immersion
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to invite [Applicant’s Full Name], born on [Date of Birth], and residing at [Applicant’s Address], to visit the United States for a language immersion program.
[Applicant’s Full Name] intends to stay for the period from [Start Date] to [End Date] and fully immerse [himself/herself] in the American culture, and to improve [his/her] English by interacting with locals.
My name is [Your Full Name], I live at [Your Full Address], and I work as [Your Job]. I can be reached via [Your Phone Number] or [Your Email Address].
I can offer accommodation and support in connecting [Applicant’s Name] with appropriate language resources and activities. [Applicant’s Name] will cover international travel costs as well as tuition or other associated expenses.
A U.S. visa would provide [Applicant’s Full Name] with valuable experiences and perspectives. Thank you for considering this request.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 17: Volunteer Work
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Date of Birth], living at [Applicant’s Address], to the United States for voluntary work at [Name of Organization] starting from [Start Date] until [End Date].
[Applicant’s Name] is passionate about contributing to [Area of Organization’s Focus], and their skills would greatly assist us in achieving our goals.
I, [Your Full Name], am a [Your Profession] at [Name of Organization] at [Address of Organization]. You can reach me through the following contacts: [Your Phone Number] and [Your Email Address].
I am happy to inform you that our organization can provide lodging during the time [Applicant’s Full Name] will volunteer, with [Applicant’s Name] being responsible for covering transportation expenses. In addition, [Applicant’s Name] will be provided with necessary materials to perform the volunteer work.
We genuinely appreciate that you will consider [Applicant’s Full Name]’s U.S. visa application.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Sample 18: Summer Camp
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing to formally invite [Applicant’s Full Name], born on [Date of Birth], residing at [Applicant’s Address], to take part in our Summer Camp located at [Camp’s address] for a period of [Start Date] to [End Date].
[Applicant’s Name] has been selected to be an instructor at the Summer Camp and is required to impart [His/Her] expertise in [Area of Expertise].
My Name is [Your Full Name], and I am the [Your Title] at the Summer Camp located at [Address]. I can be reached at [Your Phone Number] and [Your Email Address].
The Summer Camp will provide suitable living conditions as well as a fee for [Applicant’s Full Name]’s expertise. The Camp, however, will not provide transportation or medical expense.
Thank you for helping [Applicant’s Full Name] make a difference to our Summer Camp and our kids.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Title]
Sample 19: Performance Art/Music Event
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Letter of Invitation for [Applicant’s Name] for US Visa Application
Dear Sir/Madam,
I am writing this letter to formally invite [Applicant’s Full Name], born on [Date of Birth], located at [Applicant’s Address] to perform in [Name of Event] from [Start Date] to [End Date].
[Applicant’s Full Name] has been selected to perform [His/Her] expertise to the citizens of the US, and to encourage diversity and cultural awareness.
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