Securing a US visa can be a complex process, and a well-crafted invitation letter can significantly increase your chances of approval. This letter demonstrates a genuine connection and outlines the purpose of the visit, reassuring the consular officer that the applicant intends to return to their home country. A strong invitation letter clarifies who is responsible for expenses, the planned activities, and the duration of the stay, contributing to a more transparent and credible application.
The key to a compelling invitation letter lies in its detail and authenticity. It should include precise dates of travel, a clear explanation of the relationship between the inviter and the applicant, and a commitment to ensure the applicant’s compliance with US visa regulations. Providing supporting documents, such as copies of your US passport or visa, proof of residence, and financial statements, further strengthens the application. Remember, honesty and clarity are crucial; any inconsistencies or misleading information can negatively impact the outcome.
Below, you’ll find 25 sample invitation letters tailored for various relationships and purposes of visit. Use these as a guide to craft your own unique and persuasive letter. Remember to customize the template with accurate information specific to your situation and the applicant’s circumstances. Pay close attention to formatting and ensure the letter is well-written, grammatically correct, and free of any ambiguities. Consider having a trusted friend or family member review your letter before submitting it.
25 U.S. Visa Invitation Letter Samples
Sample 1: General Invitation from a US Citizen Sibling
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my sibling, [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States. The purpose of their visit is for tourism and to spend time with family.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. During their stay, we plan to visit [List of places/activities]. I will be responsible for their accommodation and meals during their visit.
I am a US citizen (copy of passport attached). I work as [Your Occupation] at [Your Company]. My annual income is [Your Annual Income] (proof of income attached).
I assure you that [Applicant’s Name] intends to return to their home country after their visit. They have strong ties to [Applicant’s Home Country], including [List ties such as job, family, property].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Invitation for Medical Treatment
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Medical Treatment for [Applicant’s Name]
Dear Consular Officer,
I am writing to support the visa application of [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], who requires specialized medical treatment in the United States.
[Applicant’s Name] will be receiving treatment at [Name of Hospital/Clinic] under the care of Dr. [Doctor’s Name]. The estimated cost of treatment is [Estimated Cost], and proof of funds/insurance coverage is attached.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date], contingent upon the recommended treatment schedule. I will be providing accommodation and support during their stay.
I am a legal permanent resident (copy of green card attached). I am employed as [Your Occupation] at [Your Company].
We understand that [Applicant’s Name] will return to their home country immediately following the completion of their treatment. Doctor’s letter confirming the medical necessity and estimated duration is enclosed.
Thank you for your consideration. Please contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Invitation for a Wedding
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Wedding Attendance for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship to Applicant, e.g., friend, cousin], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to attend my wedding in the United States.
The wedding ceremony will be held on [Date of Wedding] at [Location of Wedding]. We would be honored to have [Applicant’s Name] share this special occasion with us.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after the wedding. They have strong ties to [Applicant’s Home Country].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Invitation to Visit Grandchildren
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Grandparent Visit for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me and their grandchildren in the United States.
They would love to spend time with their grandchildren, [Grandchildren’s Names and Ages].
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after visiting. They have strong ties to [Applicant’s Home Country], including their home and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Invitation for Friendship Visit
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Friendship Visit for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my dear friend, [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States.
We have been friends for [Number] years and I would like them to see the United States.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and help with meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after visiting. They have strong ties to [Applicant’s Home Country], including their job and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Invitation from a US Citizen for Tourism
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., friend, relative], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States for tourism purposes.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. During their stay, we plan to visit [List of places/activities]. I will be responsible for their accommodation during their visit.
I am a US citizen (copy of passport attached). I work as [Your Occupation] at [Your Company]. My annual income is [Your Annual Income] (proof of income attached).
I assure you that [Applicant’s Name] intends to return to their home country after their visit. They have strong ties to [Applicant’s Home Country], including [List ties such as job, family, property].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Invitation for Educational Purposes (Short Course)
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Educational Course for [Applicant’s Name]
Dear Consular Officer,
I am writing to support the visa application of [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], who has been accepted to participate in a short course at [Name of Institution].
The course, [Name of Course], will run from [Start Date] to [End Date]. [Applicant’s Name] has been accepted and has demonstrated the necessary qualifications.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date], aligning with the course schedule. I will provide accommodation during the program and assist with daily living needs.
I am a legal permanent resident (copy of green card attached). I am employed as [Your Occupation] at [Your Company].
We assure you that [Applicant’s Name] will return to their home country immediately following the completion of the course, to continue their studies/career.
Thank you for your consideration. Please contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Invitation to Visit Newly Born Child
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Visit to Newly Born Child for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me and their newly born grandchild in the United States.
Our child, [Child’s Name], was born on [Date of Birth], and we would love for them to meet their grandchild.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after visiting. They have strong ties to [Applicant’s Home Country], including their home and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Invitation for Graduation Ceremony
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Graduation Ceremony for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to attend my graduation ceremony in the United States.
I will be graduating from [University Name] on [Date of Graduation]. It would be a great honor to have them attend.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am currently a student at [University Name].
I assure you that [Applicant’s Name] intends to return to their home country after the ceremony. They have strong ties to [Applicant’s Home Country].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Invitation to Visit and Help with Chores
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Help with Chores for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me and help with chores around the house in the United States.
I have been ill/busy and could really use the extra help.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after helping. They have strong ties to [Applicant’s Home Country], including their home and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Invitation from a US Permanent Resident Sibling
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my sibling, [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States. The purpose of their visit is for tourism and to spend time with family.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. During their stay, we plan to visit [List of places/activities]. I will be responsible for their accommodation and meals during their visit.
I am a US Permanent Resident (copy of Green Card attached). I work as [Your Occupation] at [Your Company]. My annual income is [Your Annual Income] (proof of income attached).
I assure you that [Applicant’s Name] intends to return to their home country after their visit. They have strong ties to [Applicant’s Home Country], including [List ties such as job, family, property].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Invitation for Vacation in the US
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Vacation for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States for a vacation.
I would love to show them around the United States and spend some quality time together.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after visiting. They have strong ties to [Applicant’s Home Country], including their home and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Invitation for Business Meeting
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Business Meeting for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to the United States for a business meeting.
[Applicant’s Name] is the [Applicant’s Title] at [Applicant’s Company Name] in [Applicant’s Country]. We require their presence for a meeting to discuss [Meeting Subject].
The meeting is scheduled to take place on [Meeting Date] at [Meeting Location]. [Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I/We will be responsible for their accommodation and transportation during their stay.
I am a US Citizen (copy of passport attached) and the [Your Title] at [Your Company Name].
I assure you that [Applicant’s Name] intends to return to their home country after the meeting. Letter from Applicant’s company is attached.
Thank you for your consideration. Please contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Invitation to a Baby Shower
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Baby Shower for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Mother, Father], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to attend my baby shower in the United States.
My baby shower will be held on [Date of Baby Shower] at [Location of Baby Shower]. It would be a great honor to have them attend.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after the baby shower. They have strong ties to [Applicant’s Home Country], including their home and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Invitation to Visit and Attend Cultural Event
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Visit and Cultural Event for [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my [Relationship, e.g., Friend, Cousin], [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States and attend a cultural event.
We would like to attend the [Name of Cultural Event] together.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. I will be responsible for their accommodation and help with meals during their stay.
I am a US Citizen (copy of passport attached). I am employed as a [Your Occupation] at [Your Company].
I assure you that [Applicant’s Name] intends to return to their home country after visiting. They have strong ties to [Applicant’s Home Country], including their job and family.
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Invitation from US Citizen Grandparent to Grandchild
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – [Applicant’s Name]
Dear Consular Officer,
I am writing to invite my grandchild, [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], to visit me in the United States. The purpose of their visit is for tourism and to spend time with family.
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. During their stay, we plan to visit [List of places/activities]. I will be responsible for their accommodation and meals during their visit.
I am a US citizen (copy of passport attached). I am retired and receive [Source of Income] as my income (proof of income attached).
I assure you that [Applicant’s Name] intends to return to their home country after their visit. They have strong ties to [Applicant’s Home Country], including [List ties such as job, family, property].
Thank you for considering their application. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Invitation for Research Purpose
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Consular Officer/Embassy]
[Embassy Address]
Subject: Invitation Letter for US Visa Application – Research for [Applicant’s Name]
Dear Consular Officer,
I am writing to support the visa application of [Applicant’s Full Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Full Address], who intends to visit the United States for research purposes.
[Applicant’s Name] is currently a [Applicant’s Title] at [Applicant’s Institution] in [Applicant’s Country]. They will be conducting research on [Research Topic] at [Your Institution/Location].
[Applicant’s Name] plans to arrive on [Arrival Date] and depart on [Departure Date]. They will be working with me, [Your Name], [Your Title] at [Your Institution]. I will provide them with research resources and guidance.
I am a US Citizen (copy of passport attached) and I am a [Your Title] at [Your Institution].
We assure you that [Applicant’s Name] will return to their home country immediately following the completion of their research. Letter from Applicant’s Institution is attached.
Thank you for your consideration. Please contact me if you require further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Invitation for Christmas Holiday
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
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