An authorization letter is a formal document that grants someone else the permission to act on your behalf. It’s crucial for situations where you can’t be physically present or need to delegate authority. These letters should be clear, concise, and specify the exact scope of the authorization. Properly drafted, it avoids ambiguity and potential misuse. This article provides diverse examples to help you craft the perfect letter for your needs.
When writing an authorization letter, remember to include your full name and contact information, the full name and contact information of the person you’re authorizing, a detailed description of the authorized action, and the timeframe for which the authorization is valid. A clear statement explicitly granting permission is essential, as well as your signature. A properly written letter protects your interests and ensures smooth processes.
Sample Authorization Letters
Below are 23 sample authorization letters for various scenarios. Remember to adapt these templates to fit your specific situation.
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Sample 1: For Picking Up a Package
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Company Name]
[Recipient Address]Subject: Authorization to Pick Up Package
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up a package addressed to me at your location. [Authorized Person’s Name] will present a valid photo ID for verification.
Thank you for your assistance.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: For Collecting Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Company Name]
[Recipient Address]Subject: Authorization to Collect Documents
Dear [Recipient Name],
This letter serves as authorization for [Authorized Person’s Name], residing at [Authorized Person’s Address], to collect my documents from your office. The documents include [Specify the documents, e.g., transcript, diploma, contract]. [Authorized Person’s Name] will provide identification upon request.
Thank you for your cooperation.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: For Banking Transactions
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Bank Name]
[Recipient Address]Subject: Authorization for Banking Transaction
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to [Specify the transaction, e.g., deposit funds, withdraw funds, inquire about account balance] from my account number [Your Account Number]. This authorization is valid until [Date]. [Authorized Person’s Name] will present a valid photo ID.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Medical Information Release
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Hospital Name]
[Recipient Address]Subject: Authorization for Medical Information Release
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to receive information regarding my medical records and/or discuss my treatment plan with my healthcare providers. This authorization is valid from [Start Date] to [End Date]. [Authorized Person’s Name] will present identification.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Childcare Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Daycare Name]
[Recipient Address]Subject: Authorization for Child Pickup
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up my child, [Child’s Name], from [Daycare Name]. [Authorized Person’s Name] is authorized to pick up [Child’s Name] on [Days of the Week]. They will provide photo identification.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Vehicle Use Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization to Use Vehicle
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to operate my vehicle, [Vehicle Make and Model], with license plate number [License Plate Number]. This authorization is valid from [Start Date] to [End Date] and for the purpose of [State Purpose].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Property Access Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization for Property Access
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to access my property located at [Property Address] for the purpose of [State Purpose, e.g., maintenance, inspection]. This authorization is valid from [Start Date] to [End Date].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Business Transaction Authorization
[Your Name]
[Your Title]
[Your Company]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization for Business Transaction
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to [State specific transaction, e.g., negotiate a contract, sign a purchase order] on behalf of [Your Company]. This authorization is valid until [End Date].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Legal Representation Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Law Firm Name]
[Recipient Address]Subject: Authorization for Legal Representation
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to represent me in all legal matters pertaining to [Brief description of legal matter]. This authorization includes the ability to sign documents, attend hearings, and negotiate settlements on my behalf.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Customs Clearance Authorization
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Customs Broker Name]
[Recipient Address]Subject: Authorization for Customs Clearance
Dear [Recipient Name],
This letter authorizes [Authorized Person’s Name/Company Name], located at [Authorized Person’s Address], to act as our customs broker and to handle all necessary customs clearance procedures for our shipments. This includes, but is not limited to, filing necessary paperwork, paying duties and taxes, and arranging for the release of goods.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Travel Visa Application Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Embassy Name]
[Recipient Address]Subject: Authorization for Visa Application
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to submit and process my travel visa application on my behalf. [Authorized Person’s Name] is authorized to provide any necessary documents and information related to my application.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Insurance Claim Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Insurance Company Name]
[Recipient Address]Subject: Authorization for Insurance Claim
Dear [Recipient Name],
I, [Your Name], policy number [Your Policy Number], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to discuss and manage my insurance claim related to [Brief description of the incident]. This authorization includes receiving claim updates and providing necessary information.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: School Record Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/School Name]
[Recipient Address]Subject: Authorization to Access School Records
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to access my child, [Child’s Name]‘s, school records. My child is a student at your school. [Authorized Person’s Name] is my [Relationship, e.g., Grandparent].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Online Account Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization to Access Online Account
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to access my online account with username: [Your Username] for the purpose of [State Purpose, e.g., Bill Payment].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Postal Mail Collection Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization to Collect Postal Mail
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to collect my postal mail from my mailbox at [Your Address]. This authorization is valid from [Start Date] to [End Date].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Granting Proxy Voting Rights
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Organization Name]
[Recipient Address]Subject: Proxy Voting Authorization
To Whom It May Concern,
I, [Your Name], a member (or shareholder) of [Organization Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to act as my proxy and to vote on my behalf at the upcoming meeting scheduled for [Date and Time of Meeting]. [Authorized Person’s Name] is authorized to vote on all matters unless otherwise specified.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Equipment Usage Authorization
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization to Use Equipment
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to operate the following equipment: [List specific equipment, e.g., forklift, power drill, software]. This authorization is valid from [Start Date] to [End Date].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Applying for Permits Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Permitting Agency]
[Recipient Address]Subject: Authorization to Apply for Permits
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to apply for all necessary permits on my behalf for the project located at [Project Address]. This includes submitting applications, paying fees, and attending meetings.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Acting as Power of Attorney
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Limited Power of Attorney
To Whom It May Concern,
I, [Your Name], grant a limited power of attorney to [Authorized Person’s Name], residing at [Authorized Person’s Address], to act on my behalf in the following specific matters: [Clearly and concisely list the specific powers granted, e.g., to manage my bank account number XXXXX, to sell my property located at YYYYY]. This power of attorney is valid from [Start Date] to [End Date], and automatically terminates on [End Date].
Thank you.Sincerely,
[Your Signature]
[Your Typed Name]
[Notary Public Acknowledgment – Highly Recommended, consult a legal professional for proper formatting] -
Sample 20: Software License Authorization
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Software License Authorization
I, [Your Name], representing [Company Name, if applicable], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to use the following software: [List software names and license keys if applicable]. This authorization is for the purpose of [State purpose, e.g., project development, data analysis] and is valid until [End Date]. [Authorized Person’s Name] agrees to abide by the terms and conditions of the software license agreement.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 21: Acting as Interpreter Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization to Act as Interpreter
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to act as my interpreter in [Specify language, e.g., Spanish, Mandarin] for all communications related to [Specify the context, e.g., medical appointments, legal proceedings]. This authorization confirms that [Authorized Person’s Name] has my permission to translate and convey information on my behalf.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 22: Pet Care Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
Subject: Authorization for Pet Care
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to provide care for my pet, [Pet’s Name], a [Pet Type, e.g., Dog, Cat], from [Start Date] to [End Date]. This authorization includes feeding, walking, administering medication (if needed), and seeking veterinary care if necessary. [Authorized Person’s Name] has my permission to make decisions regarding [Pet’s Name]‘s well-being in my absence.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 23: Tax Return Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Recipient Name/Tax Preparer Name]
[Recipient Address]Subject: Authorization for Tax Return Preparation and Filing
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to prepare and file my tax return for the [Year] tax year. This authorization includes providing necessary financial information and signing the return on my behalf. [Authorized Person’s Name] is a qualified tax professional and has my full trust to handle my tax matters.
Thank you.Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Using the right authorization letter is important in many situations. These samples offer a solid foundation for creating your own, but remember to tailor them carefully to the specifics of your situation and ensure they comply with all applicable laws and regulations. When in doubt, consulting with a legal professional is always a good idea to ensure your interests are fully protected.
