A landlord reference letter is a crucial document for prospective tenants. It provides valuable insight into their rental history, behavior, and overall reliability. This letter can significantly impact a tenant’s chances of securing a new lease. Landlords use it to assess risk and ensure they’re renting to responsible individuals. This article provides 18 different landlord reference letter samples to help you write effective and informative recommendations.
When writing a landlord reference letter, be honest and specific. Highlight the tenant’s positive qualities, such as prompt rent payments, cleanliness, and respect for property. Mention any instances where they went above and beyond, like assisting with property maintenance or being considerate neighbors. Address any concerns or issues transparently, but focus on the overall positive experience you had as their landlord. Remember to include key details like tenancy dates and the property address.
The examples below showcase different situations and scenarios to assist you in creating a personalized and impactful reference. Tailor the letter to reflect the tenant’s unique circumstances and your specific experience. By providing a comprehensive and truthful assessment, you’re helping both the tenant and the prospective landlord make informed decisions. These samples will guide you in structuring your letter and including the most relevant information.
Each sample letter provided is formatted for ease of use. Simply copy and paste the template, replacing the bracketed information with the appropriate details. Remember to personalize each letter to accurately reflect your experience with the tenant. Providing accurate information will build your credibility, and ensure the next landlord receives an honest account of their potential new tenant’s rental history. Always sign the letter and include your contact information for verification.
Landlord Reference Letter Samples
Sample 1: General Positive Reference
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name] as a tenant. [He/She/They] rented my property at [Property Address] from [Start Date] to [End Date]. During that time, [Tenant’s Name] was a responsible and respectful tenant.
[He/She/They] consistently paid rent on time and kept the property clean and well-maintained. I received no complaints from neighbors and had no issues with [him/her/them] during the tenancy.
I highly recommend [Tenant’s Name] and believe [he/she/they] would be an excellent tenant for you. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 2: Emphasis on Cleanliness
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am pleased to provide a reference for [Tenant’s Name], who rented my property located at [Property Address] from [Start Date] to [End Date]. One of the most impressive aspects of [Tenant’s Name]’s tenancy was their exceptional cleanliness.
They consistently maintained the property in excellent condition, ensuring it was clean and well-cared for. This included regular cleaning, proper disposal of waste, and maintaining the yard (if applicable). I was always impressed by their dedication to keeping the property in top shape. They always left the property spotless during inspections.
I have no hesitation in recommending [Tenant’s Name] as a tenant. I’m confident they will maintain your property to the same high standard. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 3: Emphasis on Quietness
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
It is with pleasure that I recommend [Tenant’s Name]. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. One of the most appreciated aspects of their tenancy was their consideration for their neighbours, which I am sure you will appreciate as well.
Throughout their stay, [Tenant’s Name] was consistently quiet and respectful of the surrounding residents. I never received any noise complaints, and [he/she/they] always adhered to any noise restrictions. Their peaceful demeanour contributed to a positive environment for everyone.
I highly recommend [Tenant’s Name] and I am sure you will find them to be respectful tenant. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 4: Acknowledge Pets
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name], who rented my property at [Property Address] from [Start Date] to [End Date]. [Tenant’s Name] was a great tenant and also a responsible pet owner. They owned [type of pet and name].
[He/She/They] always kept the property clean, and cleaned up after their pet promptly. They also ensured their pet did not disturb other neighbors.
I highly recommend [Tenant’s Name] and believe [he/she/they] would be an excellent tenant for you and your property. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 5: Short and to the Point
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to confirm that [Tenant’s Name] was a tenant at [Property Address] from [Start Date] to [End Date]. [He/She/They] consistently paid rent on time and maintained the property well. I recommend them as a tenant.
Sincerely,
[Your Name/Company Name]
Sample 6: Addressing a Minor Issue (with Positive Resolution)
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to provide a reference for [Tenant’s Name], who rented my property at [Property Address] from [Start Date] to [End Date]. Overall, [Tenant’s Name] was a responsible tenant.
While there was a minor incident involving [briefly describe issue, e.g., delayed rent payment once], [Tenant’s Name] immediately communicated the situation and resolved it promptly. They have always communicated issues quickly and promptly. I feel like the minor incident was more than made up for by the tenants quick and respectful responses to problems.
I would still recommend [Tenant’s Name] as a reliable tenant. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 7: Highlighting Long-Term Tenancy
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am happy to recommend [Tenant’s Name]. [He/She/They] rented my property at [Property Address] for a period of [Number] years, from [Start Date] to [End Date]. This long-term tenancy is a testament to their reliability and responsible behavior as a tenant.
During their extended stay, [Tenant’s Name] consistently met all obligations outlined in the lease agreement, including timely rent payments and proper maintenance of the property. I encountered no significant issues during their tenancy, and they were always respectful of the property and their neighbors.
I confidently recommend [Tenant’s Name] as a tenant. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 8: Emphasizing Respectful Communication
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name]. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. Throughout their tenancy, I appreciated [Tenant’s Name]’s respectful and clear communication.
Whenever any issue arose, [he/she/they] communicated promptly and professionally. They were always willing to work collaboratively to find solutions and were respectful of my time and property. This proactive and respectful approach made them an ideal tenant.
I recommend [Tenant’s Name] to you. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 9: Tenant Improved the Property (with Permission)
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name]. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. During this time they were always courteous and professional. I would like to point out the exceptional improvements they added to the property.
With my permission, [Tenant’s Name] [describe the improvements they made, e.g., installed new shelving, landscaped the garden]. These additions significantly improved the property’s appeal and value. They always sought my consent beforehand and ensured the work was done to a high standard.
I confidently recommend [Tenant’s Name]. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 10: Tenant Took Initiative with Maintenance
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name]. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. They were always proactive in regards to property maintenance.
[Tenant’s Name] consistently took the initiative to address minor maintenance issues, such as [give specific examples, e.g., changing lightbulbs, clearing gutters]. This proactive approach prevented small problems from escalating and demonstrated their care for the property.
I wholeheartedly recommend [Tenant’s Name] as a tenant. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 11: Emphasis on Following Rules and Regulations
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am happy to recommend [Tenant’s Name] as a tenant. [He/She/They] rented my property at [Property Address] from [Start Date] to [End Date]. I was always impressed by the way [Tenant’s Name] respected the property rules.
Throughout their tenancy, [Tenant’s Name] consistently adhered to all rules and regulations outlined in the lease agreement. This included [give specific examples, e.g., parking restrictions, garbage disposal guidelines, noise curfews]. Their compliance ensured a harmonious living environment for all tenants.
I confidently recommend [Tenant’s Name] as a tenant. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 12: Tenant Was a Good Neighbor
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am pleased to recommend [Tenant’s Name]. [He/She/They] rented my property at [Property Address] from [Start Date] to [End Date]. Throughout their tenancy, I observed them to be a good neighbor to others living in the properties.
[Tenant’s Name] was always courteous and respectful towards their neighbors. They were mindful of noise levels, offered assistance when needed, and generally contributed to a positive community atmosphere. I received no complaints from other tenants regarding their behavior.
I highly recommend [Tenant’s Name] as a tenant. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 13: Tenant’s Move-Out Condition
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name] as a tenant. [He/She/They] rented my property at [Property Address] from [Start Date] to [End Date]. The property was spotless after they moved out.
Upon move-out, [Tenant’s Name] left the property in excellent condition. It was clean, undamaged, and all personal belongings were removed. This demonstrated their respect for the property and their commitment to fulfilling their lease obligations.
I confidently recommend [Tenant’s Name] as a tenant. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 14: Emphasis on Reliability
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
It is with pleasure that I recommend [Tenant’s Name]. [He/She/They] rented my property located at [Property Address] from [Start Date] to [End Date]. Reliability is what makes [Tenant’s Name] such a good tenant.
Throughout their tenancy, [Tenant’s Name] proved to be a consistently reliable tenant. They were always punctual with rent payments, kept the property in good condition, and communicated openly and honestly. Their dependability made them a pleasure to work with.
I highly recommend [Tenant’s Name] and I am sure you will find them to be a reliable tenant. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 15: Acknowledging Subletting (with Permission)
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name]. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. During this time they had a subletting agreement for part of their tenancy.
With my explicit permission, [Tenant’s Name] sublet the property for a period of [duration]. They were responsible for screening the subtenant and ensuring they adhered to the terms of the original lease agreement. [Tenant’s Name] managed the subletting arrangement responsibly and effectively. Please note I fully approved of the subletting.
I confidently recommend [Tenant’s Name]. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 16: Specific Example of Going Above and Beyond
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to recommend [Tenant’s Name] as a tenant. [He/She/They] were tenants at my property located at [Property Address] from [Start Date] to [End Date]. I want to highlight specific instances where the tenant was extra responsible and helpful.
On one occasion, [Tenant’s Name] [describe a specific instance where they went above and beyond, e.g., alerted me to a water leak, helped a neighbor in need, shoveled snow for elderly residents]. This action demonstrated their conscientiousness and willingness to contribute to the well-being of the community. These are more than just actions of a good tenant, but someone who cares about the people living around them.
I wholeheartedly recommend [Tenant’s Name] as a tenant. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Sample 17: Addressing a Late Payment (but Overall Good Tenant)
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am writing to provide a reference for [Tenant’s Name], who rented my property at [Property Address] from [Start Date] to [End Date]. Overall [Tenant’s Name] was a good tenant.
While there was one instance where the rent was paid a few days late, [Tenant’s Name] immediately contacted me to explain the situation and paid the rent in full shortly thereafter. This was the only instance of late payment during their entire tenancy, and I believe it was an isolated incident due to unforeseen circumstances. All other payments were on time. I was very happy to work with them to get things sorted out.
I still recommend [Tenant’s Name] as a reliable tenant. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name/Company Name]
Sample 18: Tenant has already moved in to another property
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Company Name]
[Recipient Address]
Subject: Reference for [Tenant’s Name]
Dear [Recipient Name],
I am happy to provide a reference for [Tenant’s Name]. [He/She/They] have moved into my property at [Property Address] on [Start Date]. During their short stay with me, they have already proved to be very responsible and respectful.
I would like to say that you can safely accept them into your property, they have all of the traits to make an excellent tenant.
I recommend [Tenant’s Name] to you. Please do not hesitate to contact me with any further questions.
Sincerely,
[Your Name/Company Name]
Conclusion
These landlord reference letter samples are designed to provide you with a comprehensive set of templates for various situations. Remember to always be honest and accurate in your assessment of the tenant. Tailor each letter to reflect your specific experiences and the tenant’s unique qualities. By using these samples as a guide, you can create effective and informative references that help prospective landlords make informed decisions and good tenants find great homes.
