Introduction to Authorization Letters
An authorization letter is a formal document that grants permission to someone to act on your behalf. It’s crucial in situations where you can’t personally handle a task, whether it’s collecting documents, attending a meeting, or managing financial transactions. A well-written authorization letter is clear, concise, and specifies the exact scope of the authorized person’s power.
This article provides 21 diverse authorization letter templates to cover a wide range of scenarios. Each template is designed to be easily adaptable to your specific needs. Remember to always tailor the letter to the specific situation and include all relevant details.
Sample Authorization Letter Templates
Sample 1: General Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Authorization Letter
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to act on my behalf in all matters pertaining to [Specific Task or Purpose]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Authorization to Collect Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Authorization to Collect Documents
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my documents, specifically [Specify Documents, e.g., birth certificate, passport], from your office. They will present a valid form of identification upon request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Authorization to Attend a Meeting
[Your Name]
[Your Address]
[Date]
[Recipient Name/Meeting Organizer]
[Recipient Address]
Subject: Authorization to Attend Meeting on My Behalf
Dear [Recipient Name],
This letter serves to authorize [Authorized Person’s Name] to represent me at the meeting scheduled for [Date] at [Time] regarding [Meeting Topic]. They are fully briefed on the matter and have my full authority to make decisions on my behalf.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Authorization for Medical Information
[Your Name]
[Your Address]
[Date]
[Healthcare Provider Name]
[Healthcare Provider Address]
Subject: Authorization to Release Medical Information
Dear [Healthcare Provider Name],
I, [Your Name], authorize you to release my medical information to [Authorized Person’s Name]. This includes [Specify information to be released, e.g., medical history, test results]. This authorization is valid until [Expiration Date, if any].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Authorization for Financial Transactions
[Your Name]
[Your Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Authorization for Financial Transactions
Dear [Bank Name],
I, [Your Name], authorize [Authorized Person’s Name] to conduct the following financial transactions on my account [Account Number]: [Specify transactions, e.g., deposit funds, withdraw funds, view statements]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Authorization for Picking Up a Package
[Your Name]
[Your Address]
[Date]
[Shipping Company Name]
[Shipping Company Address]
Subject: Authorization to Pick Up Package
Dear [Shipping Company Name],
I, [Your Name], authorize [Authorized Person’s Name] to pick up my package with tracking number [Tracking Number]. They will present a valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Authorization for Vehicle Use
[Your Name]
[Your Address]
[Date]
To Whom It May Concern,
Subject: Vehicle Use Authorization
I, [Your Name], authorize [Authorized Person’s Name] to operate my vehicle, [Vehicle Make and Model], with license plate number [License Plate Number], from [Start Date] to [End Date]. They are a licensed and insured driver.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Authorization to Sign Documents
[Your Name]
[Your Address]
[Date]
To Whom It May Concern,
Subject: Authorization to Sign Documents
I, [Your Name], hereby authorize [Authorized Person’s Name] to sign documents on my behalf related to [Specific Document or Matter]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Authorization for Property Management
[Your Name]
[Your Address]
[Date]
[Property Management Company Name]
[Property Management Company Address]
Subject: Property Management Authorization
Dear [Property Management Company Name],
I, [Your Name], authorize [Authorized Person’s Name] to manage my property located at [Property Address]. This includes collecting rent, arranging repairs, and handling tenant issues. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Authorization for Childcare
[Your Name]
[Your Address]
[Date]
[Childcare Provider Name]
[Childcare Provider Address]
Subject: Childcare Authorization
Dear [Childcare Provider Name],
I, [Your Name], authorize [Authorized Person’s Name] to pick up my child, [Child’s Name], from your childcare facility. They are authorized to make decisions regarding my child’s care in my absence.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Authorization for Pet Care
[Your Name]
[Your Address]
[Date]
[Pet Care Provider Name]
[Pet Care Provider Address]
Subject: Pet Care Authorization
Dear [Pet Care Provider Name],
I, [Your Name], authorize [Authorized Person’s Name] to take my pet, [Pet’s Name], to veterinary appointments and make decisions regarding their care. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Authorization to Open a Bank Account
[Your Name]
[Your Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Authorization to Open Bank Account
Dear [Bank Name],
I, [Your Name], authorize [Authorized Person’s Name] to open a bank account on my behalf. They will provide all necessary documentation.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Authorization for Customs Clearance
[Your Name/Company Name]
[Your Address]
[Date]
[Customs Broker Name]
[Customs Broker Address]
Subject: Customs Clearance Authorization
Dear [Customs Broker Name],
I, [Your Name/Company Name], authorize [Authorized Person’s Name/Company Name] to act as my customs broker for the clearance of goods arriving on [Date of Arrival] with airway bill/bill of lading number [Airway Bill/Bill of Lading Number].
Sincerely,
[Your Signature]
[Your Typed Name/Title]
Sample 14: Authorization to Cancel a Subscription
[Your Name]
[Your Address]
[Date]
[Subscription Service Name]
[Subscription Service Address]
Subject: Authorization to Cancel Subscription
Dear [Subscription Service Name],
I, [Your Name], authorize [Authorized Person’s Name] to cancel my subscription with account number [Account Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Authorization to Access Safe Deposit Box
[Your Name]
[Your Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Authorization to Access Safe Deposit Box
Dear [Bank Name],
I, [Your Name], authorize [Authorized Person’s Name] to access my safe deposit box with number [Safe Deposit Box Number]. They will provide valid identification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Authorization to Obtain a Police Report
[Your Name]
[Your Address]
[Date]
[Police Department Name]
[Police Department Address]
Subject: Authorization to Obtain Police Report
Dear [Police Department Name],
I, [Your Name], authorize [Authorized Person’s Name] to obtain a copy of the police report pertaining to incident number [Incident Number, if known].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Authorization to Represent in Legal Matter
[Your Name]
[Your Address]
[Date]
[Recipient Name – e.g., Attorney, Court Clerk]
[Recipient Address]
Subject: Authorization for Legal Representation
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], to represent me in the legal matter concerning [Brief description of the legal matter]. This includes all necessary actions related to the case.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Authorization to Sell Items on Consignment
[Your Name]
[Your Address]
[Date]
[Consignment Shop Name]
[Consignment Shop Address]
Subject: Consignment Authorization
Dear [Consignment Shop Name],
I, [Your Name], authorize [Authorized Person’s Name] to deliver items on consignment to your shop on my behalf, and to receive payment according to our agreed terms. The items are: [List of Items].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Authorization for Applying for a Permit
[Your Name]
[Your Address]
[Date]
[Permitting Authority Name]
[Permitting Authority Address]
Subject: Permit Application Authorization
Dear [Permitting Authority Name],
I, [Your Name], authorize [Authorized Person’s Name] to apply for a permit on my behalf for [Type of Permit] at the property located at [Property Address].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Authorization for Voting Proxy
[Your Name]
[Your Address]
[Date]
[Organization conducting the vote]
[Address]
Subject: Voting Proxy Authorization
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to act as my proxy and vote on my behalf during the voting procedure scheduled to take place on [Date of Voting] for [Purpose of Voting].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Authorization for Opening a Utility Account
[Your Name]
[Your Address]
[Date]
[Utility Company Name]
[Utility Company Address]
Subject: Utility Account Authorization
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to open a utility account for [Type of Utility e.g. Electricity/Gas/Water] on my behalf for the property located at [Property Address].
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These 21 authorization letter templates provide a solid foundation for various situations. Remember to always customize the letter with specific details and consider having it notarized for extra security, especially in sensitive matters. By using these templates and tailoring them to your individual circumstances, you can effectively grant authority to others and ensure that your affairs are handled correctly.
