Leaving a job requires careful planning, and a well-written resignation letter is a crucial part of that process. It’s your formal announcement to your employer, and it’s essential to maintain a professional tone, express gratitude, and clearly state your departure date. A positive and respectful resignation ensures you leave on good terms, which can be beneficial for future references and professional networking.
This article provides 11 different resignation letter samples, ranging from simple and direct to more detailed and customized. Whether you’re in a corporate environment, a creative field, or have a unique relationship with your employer, you’ll find a template that suits your needs. Remember to adapt each sample to your specific circumstances and company culture. Accuracy and clarity regarding your last day are vital to ensure a smooth transition.
Each sample highlights different aspects of a resignation letter, such as expressing gratitude, offering assistance with the transition, and maintaining a positive tone. Choose the sample that best reflects your relationship with your employer and the reason for your departure. While some prefer brevity, others might want to elaborate on their experiences or future aspirations. This flexibility allows you to tailor your resignation to your individual needs.
Below are example Resignation letters. Be sure to replace the bracketed information with your own and customize to your needs.
11 Formal Resignation Letter Samples:
Sample 1: Simple Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position], effective [Your Last Day]. I am grateful for the opportunities I have been given during my [Number] years with [Company Name]. I especially appreciate [Mention a specific positive experience or skill learned].
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Sample 3: Resignation Offering Assistance
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Position] at [Company Name], effective two weeks from today, [Your Last Day].
I am happy to assist in any way possible to ensure a smooth transition during my remaining time here. I can help with training my replacement and documenting my processes. Please let me know how I can be of assistance.
Thank you for the opportunity to have worked here.
Sincerely,
[Your Name]
Sample 4: Resignation for New Opportunity
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day].
I have accepted a position at another company that is a better fit for my long-term career goals. I appreciate the opportunities I have had at [Company Name].
Sincerely,
[Your Name]
Sample 5: Resignation with Positive Closing
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Position], effective [Your Last Day].
I have enjoyed my time working at [Company Name] and value the relationships I have built. I wish you and the team continued success.
Sincerely,
[Your Name]
Sample 6: Resignation due to Relocation
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], with my last day being [Your Last Day]. This decision is due to a relocation to [New City/State] with my family.
I want to thank you for the opportunity to work at [Company Name]. I’ve learned a lot during my time here and I appreciate the support I’ve received.
Sincerely,
[Your Name]
Sample 7: Resignation with Two Weeks Notice
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you that I am resigning from my position as [Your Position] at [Company Name], effective two weeks from today, [Your Last Day]. This provides the standard two weeks’ notice period.
I am grateful for the experience and opportunities I have gained during my tenure. I am available to assist with the transition process in any way that I can.
Sincerely,
[Your Name]
Sample 8: Resignation for Personal Reasons
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
Due to personal reasons, I need to leave my position at this time. Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample 9: Resignation after Short Tenure
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I understand that my tenure has been relatively short, and I apologize for any inconvenience this may cause.
While I appreciate the opportunity to have worked here, I have decided to pursue another path that aligns better with my long-term career goals. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample 10: Resignation from Management Position
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Position], effective [Your Last Day]. As a manager, I will do everything I can to ensure a smooth transition for my team and the company.
I am willing to assist in finding and training my replacement and to hand off my responsibilities effectively. Thank you for the opportunity to lead this team. I wish you all the best for the future.
Sincerely,
[Your Name]
Sample 11: Resignation with Specific Compliment
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], with my last day of employment being [Your Last Day].
I’ve really enjoyed working at [Company Name], especially being a part of [Specific Project or Department]. I found [Specific positive aspect, e.g., the collaborative atmosphere, the innovative projects] to be particularly rewarding. Thank you for the opportunities to grow and develop professionally here.
Sincerely,
[Your Name]
In conclusion, a well-crafted resignation letter is crucial for leaving a job on a positive note. Choose the sample that best fits your circumstances and customize it to reflect your specific situation and relationship with your employer. Remember to clearly state your last day of employment and express gratitude for the opportunities you’ve had. By doing so, you can maintain professional relationships and ensure a smooth transition for both yourself and your employer. A little effort in crafting a thoughtful resignation letter can go a long way in preserving your professional reputation.
