Resigning from a job is a significant step, and doing it professionally is crucial for maintaining positive relationships and ensuring a smooth transition. A well-crafted formal resignation letter is essential for leaving on good terms. This article provides 16 diverse resignation letter samples tailored to various situations, ensuring you find the perfect template to suit your needs. Remember to always tailor each sample to your specific circumstances and company policies.
Each sample includes key elements such as a clear statement of resignation, your last day of employment, a thank you to the company, and a brief offer of assistance during the transition period. By using these samples as a starting point, you can create a professional and effective resignation letter that reflects your commitment to a smooth handover and maintains positive professional relationships.
16 Formal Resignation Letter Samples
Sample 1: Basic Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I want to thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned and grown significantly during my time here.
I am willing to assist in the transition process to ensure a smooth handover of my responsibilities. Please let me know how I can be of help.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Position] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I’ve gained during my time here. I especially appreciate [Mention a specific positive experience or opportunity].
I’m committed to ensuring a seamless transition and am happy to assist in training my replacement. Please let me know how I can support this process.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation for a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have accepted a new opportunity that aligns with my long-term career goals.
Thank you for the opportunities I’ve had during my employment. I wish you and the company all the best in the future. I’m available to assist with the transition as needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I have been given during my time here. I am happy to help with the transition process in any way that I can.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation with a Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day of Employment].
I am grateful for the opportunities I have been given during my time at [Company Name].
I am committed to ensuring a smooth transition during my remaining two weeks and am happy to assist in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation with Specific Skills Mentioned
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I’m grateful for the opportunities I’ve had to develop my skills in [Skill 1] and [Skill 2] during my time here. I believe these skills will be valuable in my next endeavor.
I’m available to assist with the transition, including documenting processes related to [Skill 1] and training my replacement on [Skill 2].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Short and Sweet Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment].
Thank you for the opportunity.
I will help with the transition as needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation – Moving to a Different City
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I am relocating to [New City] for personal reasons.
Thank you for the opportunity to work at [Company Name]. I wish you all the best and am available to help with the transition remotely if needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation – Seeking Further Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I have decided to pursue further education to advance my career.
I am grateful for the experiences and growth I’ve gained here. I’m happy to assist with the transition in any way I can before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Taking a Sabbatical
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I will be taking a sabbatical to pursue personal interests and recharge.
Thank you for the opportunities I’ve had at [Company Name]. I’m available to help with the transition and wish you continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation – Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
This decision is due to health reasons that require me to focus on my well-being.
I appreciate the support and understanding I’ve received during my time here. I am happy to assist with the transition in any way possible within my capabilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my retirement from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have enjoyed my time at [Company Name] and am grateful for the opportunities I have been given.
I am happy to assist in any way possible to ensure a smooth transition. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation – Family Obligations
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
This decision is due to increasing family obligations that require my full attention.
I am thankful for the opportunity to have worked here and appreciate the support I have received. I am happy to assist with the transition process.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation – Freelance Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am pursuing a freelance opportunity that will allow me to expand my skill set and work on a variety of projects.
I’m grateful for the experiences and training I’ve received here. I am available to help with the transition as needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation – Unspecified Reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to have worked at [Company Name].
I am committed to ensuring a smooth transition during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation – Promotion Elsewhere
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have accepted a promotion at another company which will allow me to advance my career.
I appreciate the opportunities and experiences I have gained during my time at [Company Name]. I am willing to assist in the transition process.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These 16 formal resignation letter samples provide a solid foundation for crafting your own professional and effective resignation. Remember to always personalize the letter to reflect your specific situation and relationship with your employer. By maintaining a positive and professional tone, you can ensure a smooth transition and leave on good terms, preserving valuable professional relationships for the future.
