Resigning from a job is a significant step, and crafting a well-written resignation letter is crucial for maintaining positive relationships with your employer and colleagues. A clear and professional letter ensures a smooth transition and leaves a lasting positive impression. It’s more than just saying goodbye; it’s about ending on a high note.
The following 11 resignation letter samples cater to various situations, from standard departures to those requiring more specific details. Each sample is designed to be adaptable to your individual circumstances. Remember to always tailor the content to reflect your specific situation and maintain a positive and professional tone throughout.
1. Standard Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
2. Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time here. I have learned a great deal and truly appreciate the support I have received from you and my colleagues.
Thank you for everything.
Sincerely,
[Your Signature]
[Your Typed Name]
3. Resignation Letter with Offer of Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am happy to assist in the transition process in any way possible. Please let me know if I can help train my replacement or complete any outstanding projects.
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
4. Resignation Letter Citing New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have accepted a new opportunity that aligns with my long-term career goals.
I have enjoyed my time here and appreciate the experiences I have gained.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
5. Resignation Letter Due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. My family and I are relocating to [New Location].
I have valued my time at [Company Name] and I am grateful for the opportunities I’ve had.
Sincerely,
[Your Signature]
[Your Typed Name]
6. Short and Simple Resignation Letter
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position, effective [Your Last Day of Employment].
Sincerely,
[Your Signature]
[Your Typed Name]
7. Resignation Letter with Two Weeks’ Notice
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title], with my last day of employment being two weeks from today, [Your Last Day of Employment].
I appreciate the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name]
8. Resignation Letter – Immediate Resignation
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective immediately.
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
9. Resignation Letter Requesting a Reference
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I would be grateful if you would consider providing me with a reference for future employment.
Thank you for the opportunity to work here and the experiences I have gained.
Sincerely,
[Your Signature]
[Your Typed Name]
10. Resignation Letter – Following Contract Completion
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
This letter serves to confirm that I will not be renewing my contract as [Your Job Title] with [Company Name] upon its expiration on [Your Last Day of Employment].
I have appreciated the opportunity to fulfill this contract and contribute to [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
11. Resignation Letter – Due to Personal Reasons
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
I thank you for the opportunities I’ve been given during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Key Takeaways: Choose the resignation letter sample that best fits your situation. Always tailor the template to your specific circumstances and relationship with your employer. Maintain a professional and positive tone, express gratitude, and offer assistance during the transition if appropriate. Remember to provide adequate notice, typically two weeks, unless otherwise agreed upon. Before submitting your letter, proofread carefully for any errors.
