Leaving a job requires careful consideration, and your resignation letter is a crucial part of that process. While a formal letter might be expected, an email resignation offers convenience and speed. The key is to maintain professionalism, express gratitude, and clearly state your departure date. This ensures a smooth transition and preserves a positive relationship with your employer.
This article provides 23 email resignation letter samples you can adapt to your specific situation. Whether you’re moving to a new role, pursuing further education, or simply seeking a career change, these examples will guide you in crafting a respectful and effective message. Remember to customize each sample to accurately reflect your circumstances and company culture.
23 Email Resignation Letter Samples
Sample 1: Standard Resignation
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here for the past [Number] years. I have learned and grown professionally during my time with the company.
I wish you and [Company Name] all the best in the future. Please let me know if there's anything I can do to assist with the transition.
Sincerely,
[Your Name]
Sample 2: With Gratitude
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I have learned a great deal and appreciate the support I have received from you and my colleagues.
I hope to stay in touch and wish you and the company continued success. I am happy to help in any way possible during the transition period.
Sincerely,
[Your Name]
Sample 3: Offering Assistance
Subject: Resignation - [Your Name]
Dear [Manager's Name],
This email is to formally notify you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I want to thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and learned a lot.
I am committed to ensuring a smooth transition. Please let me know how I can best assist in training my replacement or completing any outstanding projects before my departure.
Sincerely,
[Your Name]
Sample 4: Moving to a New Opportunity
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you that I will be resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment]. I have accepted a new opportunity that aligns more closely with my long-term career goals.
I appreciate the opportunities I've had to grow and develop my skills during my time at [Company Name].
I wish you and the team all the best. I'm happy to help in any way I can during the transition.
Sincerely,
[Your Name]
Sample 5: Simple and Direct
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity.
Sincerely,
[Your Name]
Sample 6: For Personal Reasons
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I've been given during my time here.
I wish you and the company well.
Sincerely,
[Your Name]
Sample 7: Leaving for Education
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will be returning to school to pursue further education.
I am thankful for the experiences and knowledge I have gained while working at [Company Name].
I am happy to assist with the transition in any way possible.
Sincerely,
[Your Name]
Sample 8: Thanking a Specific Person
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment].
I want to especially thank you, [Manager's Name], for your mentorship and guidance during my time here. I've learned so much from you.
I am willing to help with the transition process.
Sincerely,
[Your Name]
Sample 9: Acknowledging Positive Company Culture
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have truly enjoyed working at [Company Name] and appreciate the positive and supportive company culture.
I hope to stay in touch.
Sincerely,
[Your Name]
Sample 10: Expressing Regret
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment].
I am resigning with some regret, as I have enjoyed my time working here. However, I have decided to pursue a different path.
I am happy to assist in any way possible to ensure a smooth handover.
Sincerely,
[Your Name]
Sample 11: Specifying a Reason (Optional, Use Carefully)
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am resigning because [Brief, Professional Reason - e.g., seeking a role with more opportunities for advancement].
I appreciate the opportunities I've had here.
Sincerely,
[Your Name]
Sample 12: Focus on Project Completion
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment].
I am committed to completing [Mention Specific Project(s)] before my departure and will work hard to ensure a smooth handover.
Thank you for the opportunity to contribute to [Company Name].
Sincerely,
[Your Name]
Sample 13: Requesting Feedback (Optional)
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have valued my time at [Company Name]. If possible, I would appreciate the opportunity to receive feedback on my performance before my departure.
Thank you for everything.
Sincerely,
[Your Name]
Sample 14: Leaving Due to Relocation
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My family and I are relocating to [City/State].
I appreciate the opportunities and support I've received during my time here.
I wish you and the company all the best.
Sincerely,
[Your Name]
Sample 15: Short and Sweet
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you.
Sincerely,
[Your Name]
Sample 16: Formal Tone
Subject: Formal Notice of Resignation - [Your Name]
Dear [Manager's Name],
This email serves as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I extend my gratitude for the opportunities I have been afforded during my tenure with the company.
Sincerely,
[Your Name]
Sample 17: Expressing Enthusiasm for the Future
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am excited about the new challenges that lie ahead.
I am grateful for the experience I have gained at [Company Name].
I am happy to assist with the transition in any way possible.
Sincerely,
[Your Name]
Sample 18: Acknowledging Challenges Faced
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. While I have faced challenges during my time here, I have also learned valuable lessons.
I thank you for the opportunity.
Sincerely,
[Your Name]
Sample 19: Focusing on Teamwork
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment]. I have greatly enjoyed working with the team.
I appreciate the opportunity to have been a part of [Company Name].
Sincerely,
[Your Name]
Sample 20: Offer to Train Your Replacement
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I would be happy to assist in training my replacement to ensure a seamless handover.
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
Sample 21: Leaving for Health Reasons
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to health reasons that require me to step away from my current role.
I appreciate the support I've received during my time here.
I wish you and the company well.
Sincerely,
[Your Name]
Sample 22: Leaving Due to Career Change
Subject: Resignation - [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am pursuing a career change and will be transitioning into a new field.
I am grateful for the experience I've gained at [Company Name].
I am happy to help in any way I can during the transition.
Sincerely,
[Your Name]
Sample 23: Acknowledging Confidentiality
Subject: Resignation - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will continue to uphold all confidentiality agreements and company policies.
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
Conclusion
Crafting a professional and courteous email resignation letter is essential for maintaining positive relationships and ensuring a smooth departure from your current role. These 23 samples provide a solid foundation for creating a resignation email that accurately reflects your circumstances and allows you to leave on good terms. Remember to personalize the chosen sample, proofread carefully, and send your email with ample notice to your employer.
