Resigning from a job can be a daunting task, even if you’re excited about your next opportunity. A well-written resignation letter is crucial for maintaining a positive relationship with your employer and ensuring a smooth transition. This article provides 25 sample resignation letters to cover a variety of situations, from standard notices to more specific circumstances. Remember to tailor these examples to your specific needs and company culture.
The following samples cover various scenarios, including resigning with short notice (where unavoidable), acknowledging a new job opportunity, and expressing gratitude for the experience gained. Each example emphasizes clarity, conciseness, and professionalism. Consider your company’s HR policies and your relationship with your manager when choosing a template. Before submitting any resignation letter, always review it carefully for errors and clarity.
25 Sample Resignation Letters
- Simple Resignation Letter:
Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here. I wish you all the best.
Sincerely,
[Your Name] - Resignation Letter with Two Weeks Notice:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, [Your Last Day of Employment].
I appreciate the opportunities I’ve been given during my time here. I am committed to ensuring a smooth transition during my departure.
Sincerely,
[Your Name] - Resignation Letter – New Job Opportunity:
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have accepted a new opportunity that aligns with my long-term career goals.
Thank you for the support and experience I’ve gained here. I wish the company continued success.
Sincerely,
[Your Name] - Resignation Letter – Expressing Gratitude:
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time at [Company Name]. Thank you for your leadership and support.
Sincerely,
[Your Name] - Resignation Letter – Regretfully Resigning:
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. [Briefly explain reason – optional, but professional].
I have valued my time at [Company Name] and wish you all the best in the future.
Sincerely,
[Your Name] - Resignation Letter – Thanking for Opportunities:
Dear [Manager’s Name],
I am writing to inform you of my resignation from the position of [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. I wanted to take this opportunity to thank you for the opportunities I have been given during my time here.
I wish you and [Company Name] all the best for the future.
Sincerely,
[Your Name] - Resignation Letter – Short & Direct:
Dear [Manager’s Name],
This letter serves as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment].
Sincerely,
[Your Name] - Resignation Letter – Offering Assistance During Transition:
Dear [Manager’s Name],
Please accept this as formal notification of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am happy to assist in the transition process in any way I can.
Thank you for the opportunity to work here.
Sincerely,
[Your Name] - Resignation Letter – Moving to a Different State:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My family and I are relocating to [State Name].
I have enjoyed my time here and wish the company well.
Sincerely,
[Your Name] - Resignation Letter – Returning to School:
Dear [Manager’s Name],
Please accept this letter as notification of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will be returning to school to pursue further education.
Thank you for the experience I’ve gained.
Sincerely,
[Your Name] - Resignation Letter – Due to Personal Reasons:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. Due to personal reasons, I am no longer able to continue in this role.
I wish you all the best.
Sincerely,
[Your Name] - Resignation Letter – Extended Notice (More than Two Weeks):
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment] ( [Number] weeks from today). I wanted to provide ample time for a smooth transition.
Thank you for the opportunities I have had.
Sincerely,
[Your Name] - Resignation Letter – Mentioning Specific Skills Gained:
Dear [Manager’s Name],
Please accept this letter as notification of my resignation from my role as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment]. I am grateful for the opportunity to develop my skills in [Skill 1] and [Skill 2] during my time here.
Thank you for your guidance.
Sincerely,
[Your Name] - Resignation Letter – Highlighting a Positive Company Culture:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have genuinely appreciated the positive and supportive work environment here.
I wish the company continued success.
Sincerely,
[Your Name] - Resignation Letter – Moving to a Competitor (Be Tactful):
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have accepted a new opportunity in a related field.
Thank you for the experience I gained here. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name] - Resignation Letter – Contract Position Ending:
Dear [Manager’s Name],
This letter serves as formal notification that my contract as [Your Job Title] with [Company Name] will conclude on [Your Last Day of Employment].
Thank you for the opportunity.
Sincerely,
[Your Name] - Resignation Letter – Part-Time Position:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my part-time position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the flexible work environment.
Sincerely,
[Your Name] - Resignation Letter – Supervisory Role:
Dear [Manager’s Name],
Please accept this letter as notification of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am happy to assist in training my replacement to ensure a smooth handover.
Thank you for the opportunity to lead the team.
Sincerely,
[Your Name] - Resignation Letter – Citing Burnout (Use Carefully):
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. For personal health reasons, I need to prioritize my well-being.
I appreciate the opportunity to work here.
Sincerely,
[Your Name] - Resignation Letter – Returning to Previous Employer:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have been offered an opportunity to return to a previous employer.
Thank you for the experience.
Sincerely,
[Your Name] - Resignation Letter – Lack of Growth Opportunities:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am pursuing opportunities where I can further develop my career.
Thank you for the opportunity.
Sincerely,
[Your Name] - Resignation Letter – Offering to Train Successor:
Dear [Manager’s Name],
Please accept this as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am available to assist in training my successor to ensure a seamless transition of responsibilities.
Thank you for the opportunity.
Sincerely,
[Your Name] - Resignation Letter – Accepting Early Retirement Offer:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have decided to accept the company’s early retirement offer.
Thank you for the many years of opportunity and rewarding experience.
Sincerely,
[Your Name] - Resignation Letter – Due to Family Responsibilities:
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I need to focus on increasing family responsibilities.
Thank you for your understanding.
Sincerely,
[Your Name] - Resignation Letter – Relocating with Spouse:
Dear [Manager’s Name],
Please accept this letter as notification of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My spouse has accepted a new job in [City, State], and we will be relocating.
I have enjoyed my time here and wish the company well.
Sincerely,
[Your Name]
Key Takeaways and Conclusion
Crafting a professional and respectful resignation letter is essential for leaving your job on good terms. Remember to be clear and concise, express gratitude, and offer assistance during the transition period whenever possible. Adapt these sample letters to fit your specific situation and company policies. Always proofread your letter carefully before submitting it. A well-written resignation letter can leave a lasting positive impression and maintain valuable professional connections.
