A well-crafted communication sent after submitting a scholarship application can significantly boost the applicant’s chances of success. This post-application communication serves as a powerful tool to reiterate interest, address any potential concerns the selection committee might have, and showcase continued commitment to the opportunity. This guide explores the nuances of crafting such correspondence, providing practical advice and examples to help applicants make a lasting positive impression.
Reinforcing Applicant Interest and Enthusiasm
A brief, polite message following the submission deadline demonstrates sustained interest in the scholarship. It conveys a level of dedication that passive applicants often lack. This proactive approach positions the applicant favorably among other candidates.
Addressing Potential Gaps or Concerns
The post-application communication provides an opportunity to clarify any ambiguities or perceived weaknesses within the initial application. If there were any technical difficulties during submission or if certain aspects of the application require further explanation, this is the ideal chance to address them directly and professionally.
Highlighting New Achievements or Relevant Experiences
The time between application submission and the notification of results might present opportunities for the applicant to further enhance their profile. Significant achievements, volunteer work, or any other relevant experiences that strengthen the application can be briefly mentioned to bolster the applicant’s candidacy.
Maintaining Professionalism and Courtesy
Above all, the post-application communication should maintain a highly professional tone. Respectful language, proper grammar, and a concise yet informative style are essential. The goal is to leave a positive lasting impression, emphasizing the applicant’s suitability for the award.
Crafting an Effective Post-Application Message
Timing is Crucial
The ideal timeframe for sending a follow-up message is generally within one to two weeks after the application deadline. Sending it too early might appear presumptuous, while delaying it too long might convey a lack of interest. Careful consideration of the stated timeline for results is crucial.
Maintaining a Professional Tone
The language employed should be formal and respectful. Avoid overly familiar or casual language. Use professional vocabulary and ensure the writing is free of grammatical errors and typos. Proofreading is crucial before sending the message.
Structure and Content: A Step-by-Step Guide
A well-structured message typically includes:
- A polite greeting addressing the appropriate contact person (if known).
- A brief reminder of the application submission and the scholarship applied for.
- A concise restatement of the applicant’s key qualifications and suitability.
- A brief mention of any significant updates or new achievements (if applicable).
- A reiteration of the applicant’s enthusiasm for the opportunity.
- A polite closing and contact information.
Each of these components should be brief and to the point, avoiding unnecessary detail. The goal is to refresh the committee’s memory and reinforce the applicant’s suitability, not to rewrite the original application.
Examples of Effective Post-Application Messages
Example 1: A Concise and Straightforward Message
Subject: Following Up – [Your Name] – [Scholarship Name] Application
Dear [Contact Person Name],
I hope this email finds you well. I am writing to follow up on my application for the [Scholarship Name] scholarship, which I submitted on [Date]. I remain highly interested in this opportunity and am confident that my qualifications and experience align well with the scholarship criteria.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
[Contact Information]
Example 2: Message Highlighting Recent Achievements
Subject: Following Up – [Your Name] – [Scholarship Name] Application – Recent Update
Dear [Contact Person Name],
I am writing to follow up on my application for the [Scholarship Name] scholarship, submitted on [Date]. Since submitting my application, I have [briefly describe achievement, e.g., “achieved first place in the regional science fair,” or “secured a volunteer position at [Organization]”]. This further strengthens my commitment to [area of study/career goal] and aligns perfectly with the scholarship’s focus on [scholarship’s focus area].
Thank you again for considering my application. I remain very enthusiastic about this opportunity.
Sincerely,
[Your Name]
[Contact Information]
Example 3: Addressing a Previous Concern
Subject: Following Up – [Your Name] – [Scholarship Name] Application – Clarification
Dear [Contact Person Name],
I am writing to follow up on my application for the [Scholarship Name] scholarship, submitted on [Date]. I wanted to briefly clarify a point raised in my application regarding [briefly explain the concern]. To further elaborate, [provide brief explanation].
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
[Contact Information]
Tips for Writing a Powerful Post-Application Message
Keep it Concise and Focused
Avoid lengthy explanations or unnecessary details. Focus on key points that reinforce your qualifications and enthusiasm. Brevity is key.
Proofread Meticulously
Grammatical errors and typos can create a negative impression. Always proofread your message carefully before sending. Consider having someone else review it as well. Thorough proofreading is essential.
Personalize the Message
If possible, personalize the message by addressing the recipient by name. Demonstrating that you have taken the time to research the scholarship and the organization demonstrates genuine interest.
Highlight Your Unique Qualities
What makes you stand out from other applicants? Emphasize your unique skills, experiences, and achievements that align with the scholarship’s criteria.
Express Genuine Enthusiasm
Let your passion for the opportunity shine through in your writing. Authentic enthusiasm is infectious and can make a lasting impression.
The Importance of Post-Application Communication
Standing Out from the Crowd
In a highly competitive scholarship landscape, taking the initiative to follow up demonstrates a level of proactive engagement that sets applicants apart. It showcases commitment and initiative, qualities highly valued by scholarship committees.
Demonstrating Persistence and Dedication
Following up shows that the applicant is not merely submitting an application and forgetting about it. It conveys a persistent and dedicated approach to achieving their goals, a valuable trait in any endeavor.
Strengthening the Applicant’s Profile
The follow-up message provides a chance to reinforce key aspects of the application and potentially highlight recent achievements or updates that further solidify the applicant’s suitability for the scholarship.
Improving Communication and Transparency
Open communication with the scholarship provider fosters transparency and demonstrates respect for their time and process. It allows for clarifications and potentially helps address any misunderstandings that might arise.
Conclusion
A well-crafted post-application communication is a valuable tool for scholarship applicants. It demonstrates continued interest, allows for clarification, and provides an opportunity to strengthen the application. By following the guidelines and tips provided in this guide, applicants can significantly improve their chances of success. Remember to maintain professionalism, brevity, and genuine enthusiasm in your communication. This proactive approach can make a significant difference in a highly competitive field.
Encourage Questions
Do you have any questions about crafting an effective post-application message? Feel free to ask! Understanding the nuances of this communication can significantly enhance your application success.
Remember: While a follow-up communication can greatly benefit your application, it’s crucial to ensure it’s well-written, professional, and tailored to the specific scholarship.
Effective communication is a key element in a successful application process. Don’t underestimate its power!
Proper timing is vital. Avoid sending too early or too late.
Clear and concise language will leave a positive impression.
Proofreading carefully is crucial to avoid errors.
A strong follow-up will make you memorable.
