Dual Employment Undertaking Letter Guide & Template

Dual Employment Undertaking Letter Guide & Template

An undertaking letter for dual employment is a formal document that outlines the terms and conditions of an employee’s secondary employment. It is essential for employees who are considering taking on a second job to understand the implications of dual employment and the necessary steps to ensure compliance with their primary employer’s policies.

What is an Undertaking Letter for Dual Employment?

An undertaking letter for dual employment is a written agreement between an employee and their primary employer, acknowledging the employee’s intention to take on a second job. The letter typically includes details such as the employee’s primary and secondary job responsibilities, working hours, and any potential conflicts of interest.

Why is an Undertaking Letter for Dual Employment Necessary?

An undertaking letter for dual employment is necessary to:

• Ensure compliance with the primary employer’s policies and procedures
• Prevent conflicts of interest
• Protect the primary employer’s intellectual property and confidential information
• Maintain a positive and transparent relationship between the employee and primary employer

Key Elements of an Undertaking Letter for Dual Employment

An undertaking letter for dual employment should include the following key elements:

Element	Description
Employee’s primary job details	Job title, working hours, and responsibilities
Employee’s secondary job details	Job title, working hours, and responsibilities
Potential conflicts of interest	Any potential conflicts of interest and how they will be managed
Confidentiality and intellectual property	Assurances that confidential information and intellectual property will be protected

How to Write an Undertaking Letter for Dual Employment

When writing an undertaking letter for dual employment, follow these tips:

1. Use a formal business letter format
2. Clearly state the employee’s primary and secondary job details
3. Identify potential conflicts of interest and outline how they will be managed
4. Include assurances that confidential information and intellectual property will be protected
5. Obtain signatures from both the employee and primary employer

Undertaking Letter for Dual Employment Template

Here is a sample template for an undertaking letter for dual employment:

[Employee's Name]
[Employee's Address]
[City, State, ZIP]
[Date]

[Primary Employer's Name]
[Primary Employer's Title]
[Primary Employer's Company]
[Primary Employer's Address]
[City, State, ZIP]

Dear [Primary Employer's Name],

I, [Employee's Name], am writing to inform you of my intention to take on a second job with [Secondary Employer's Name]. I understand that this may require your approval and assure you that I will take all necessary steps to prevent conflicts of interest and protect your company's confidential information and intellectual property.

Please find below the details of my primary and secondary jobs:

Primary Job:
- Job Title: [Primary Job Title]
- Working Hours: [Primary Working Hours]
- Responsibilities: [Primary Job Responsibilities]

Secondary Job:
- Job Title: [Secondary Job Title]
- Working Hours: [Secondary Working Hours]
- Responsibilities: [Secondary Job Responsibilities]

I understand that I must obtain your approval before taking on any secondary employment and assure you that I will not engage in any activities that may conflict with my primary job responsibilities.

Please sign and return a copy of this letter to indicate your approval.

Sincerely,

[Employee's Signature]
[Employee's Name]

Approved by:

[Primary Employer's Signature]
[Primary Employer's Name]

Best Practices for Dual Employment

To ensure a smooth and compliant dual employment arrangement, consider the following best practices:

• Communicate openly with both employers about job responsibilities and working hours
• Set clear boundaries and expectations
• Prioritize tasks and manage time effectively
• Maintain confidentiality and protect intellectual property

Common Mistakes to Avoid

When undertaking dual employment, avoid the following common mistakes:

• Failing to disclose secondary employment to the primary employer
• Neglecting to obtain approval from the primary employer
• Allowing conflicts of interest to arise
• Breaching confidentiality or intellectual property agreements

External Resources

For more information on dual employment and undertaking letters, visit:

• Society for Human Resource Management (SHRM)

Internal Resources

For sample letters and templates, visit:

• Sample Letterr