Giving your employer a two weeks’ notice is a standard professional courtesy when leaving a job. It allows them time to find a replacement and ensures a smoother transition. Crafting a well-written and polite notice letter is crucial for maintaining positive relationships with your former employer and colleagues, which can be beneficial for future references and networking. This article provides six sample letters and guidance to help you write your own effective two weeks’ notice.
Before submitting your notice, consider your company’s policies regarding resignation. Some companies may require a longer notice period or have specific procedures to follow. Be prepared for your employer’s reaction. They may be understanding, disappointed, or even try to convince you to stay. Think about how you’ll respond to their questions or offers. Remember to be respectful and professional throughout the process, regardless of their response.
A good two weeks’ notice letter should be concise, polite, and professional. It should clearly state your intention to resign, your last day of employment, and express gratitude for the opportunities you’ve had during your time with the company. You may also offer to assist with the transition by training your replacement or completing any outstanding tasks. Avoid including negative comments or complaints about the company or your colleagues. Focus on the positive aspects of your experience.
These sample letters below offer templates that can be customized to fit your specific situation. Remember to replace the bracketed information with your own details. Tailor the tone and content to match your relationship with your employer and the company culture. Proofread carefully before submitting to avoid any errors. Consider delivering your notice in person, followed by the written letter. This shows respect and allows for a more personal conversation.
2 Weeks Notice Letter Samples
Sample 1: Basic Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be two weeks from today, [Date].
Thank you for the opportunity to have worked at [Company Name]. I have learned a great deal during my time here. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Expressing Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Date].
I am truly grateful for the opportunities I have been given during my time here. I have enjoyed my work and have learned a great deal. Thank you for your support and guidance.
I would be happy to assist in the transition process in any way that I can. Please let me know if there is anything I can do to help train my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Offering Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
This letter is to formally notify you that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Date].
I am committed to ensuring a smooth handover during my final two weeks. I am available to train my replacement and document any necessary procedures. Please let me know how I can best assist during this transition.
Thank you for the opportunity to work here. I have appreciated my time at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Mentioning New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], effective [Date]. This decision was made as I have accepted a new opportunity.
I have enjoyed my time at [Company Name] and appreciate the experiences I have gained. I am willing to assist in the transition process over the next two weeks.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Formal and Concise
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
Thank you for the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Highlighting Specific Skills Gained
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Company Name]
[Company Address]
Dear [Employer Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date].
During my time here, I have developed valuable skills in [Specific Skill 1] and [Specific Skill 2], which I will carry forward in my career. I am grateful for the opportunity to have honed these skills at [Company Name].
I am happy to assist in the transition process during my remaining two weeks. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Submitting a professional and polite two weeks’ notice letter is essential for a positive departure from your current role. By using these samples as a guide and tailoring them to your specific circumstances, you can ensure a smooth transition and maintain valuable professional relationships. Remember to proofread carefully, offer assistance, and express gratitude for the opportunities you’ve had. Good luck with your next endeavor!
